Ordering Official Transcripts
Here you will find general information about transcripts, instructions for ordering transcripts online and transcript FAQ.
Transcripts: General Information
Before placing a transcript order, always view your unofficial transcript. The information displayed on your unofficial transcript will be the same on your official transcript. Transcripts ordered prior to the end of the semester will have grades for courses that have ended for the semester, however, official GPA and Academic Standing will not be calculated until the end of the semester. A preliminary GPA will be reported until the end-of-term process is run. If you order a transcript early and GPA and Academic Standing are not updated you will have to order another copy at your own expense.
See Ordering Transcripts online for step-by-step instructions on how to order online and any possible processing delays due to University closures.
Keep in mind that when ordering an official transcript the following deadlines exist. Once a time frame has expired, the transcript is no longer available and a new order and payment will need to be placed.
- e-Transcript to any Florida state college or community college or public university: Transcripts release overnight into the FASTER system for delivery to the state institution designated. There is a 14-day window to troubleshoot issues should they arise.
- e-Transcript to anywhere else (yourself, a company, or another institution): Transcripts release from the system approximately 25 minutes from order completion and have a limited time frame of 14 days to download the transcript once it has been electronically delivered.
- Mail: Transcript requests are processed typically on the next available business day and can take a minimum of seven to 14 business days for delivery.
All Active Duty Service Members of the United States Armed Forces, Veterans, their Spouses, and Dependents (under the age of 26) will now receive official transcripts upon request at no cost by an act of the Florida State Legislature. You are allowed up to 3 free transcripts per calendar year. Please complete the Military Transcript Request Release Authorization form. Please allow 3 to 5 business days to process your request. If urgent, you may submit your request through Parchment. Submission via Parchment will include the $10.00 charge. Fees will not be refunded.
***Link noted on UWF transcripts. Note: If this is your first semester at UWF, please be sure to choose the "hold for grades" option when placing your transcript order or place your order after grades have been posted at the end of the term. Otherwise, your transcript will be mailed as requested when your order is placed without any grades posted.
Official transcripts may only be ordered online through Parchment, Inc. The University does not accept fax requests for transcripts. Official transcripts cost $10 per copy. Current and former students may access an Unofficial Transcript at no charge through MyUWF.
Transcripts ordered online are generally mailed within one to three business days from the day the order is received.
Transcripts will not be released until all holds at the institution have been cleared. Students may view any holds on their account in MyUWF. If you have a question regarding an account balance, please contact the Controller's Office at 850.474.3037.
The University may request your Social Security Number on your transcript request form as a means of identification. For further information and/or clarification, refer to the Statement on the Collection and Use of Social Security Numbers.
Students can view(and print) an Unofficial Transcript at no charge from their online student account. Current and former students access the Unofficial Transcript link through MyUWF. The University of West Florida does not distribute unofficial transcripts. If an unofficial transcript is needed to be sent to a third party, the student should print it from his or her MyUWF account.
Students will also have access to an Excess Hours transcript through MyUWF. This is an unofficial transcript that is produced for the purpose of determining a student's excess hour calculation. The information provided is the same as that on the unofficial transcript, but the formatting has been adjusted. For more information regarding excess hours please visit Excess Hours or access the Excess Hours app in your MyUWF account.
Online Ordering Instructions
Available 24 hours a day, seven days a week.
The University of West Florida has partnered the services of Parchment in order to provide a web-based transcript service. Parchment utilizes Blue Ribbon Certification as an additional security feature applied to PDF orders. In order to provide the highest level of security, recipients of PDF mailed transcripts have a limited time frame of 14 days to download the transcript once it has been electronically delivered. Once this time frame has expired, the transcript will no longer be available and a new order will need to be placed.
Payment by credit card is required. In addition to standard delivery, Parchment offers Fed Ex for expedited delivery (for an additional charge).
See Ordering Transcripts online for step-by step instructions.
Before placing a transcript order, always view your unofficial transcript. The information displayed on your unofficial transcript will be the same on your official transcript.
1. Log in to MyUWF.
2. Type “transcript request” in the search bar.
3. Click on the Transcript Request app to be redirected to an ordering option page.
4. Click the Parchment link to be redirected to online ordering.
See Ordering an Official UWF Transcript for step-by step instructions on how to order online.
Note: If this is your first semester at UWF, please be sure to choose the "hold for grades" option when placing your transcript order or place your order after grades have been posted at the end of the term. Otherwise, your transcript will be mailed as requested when your order is placed without any grades posted.
See Activating your MyUWF Account for instructions.
1. Log in to MyUWF.
2. You will be asked for your student ID#; if you do not know your ID#, choose either the ‘Activate My Account’ or ‘First Time User’ option. This will allow you to reactive or set up your account using your last name, social security number, and birthday. Once complete, you will create three security questions and answers for security purposes. You should then receive an email in your personal email account for MyUWF activation.
3. Type “transcript request” in the search bar.
4. Click on the Transcript Request Menu app.
5. Click the Parchment link to be redirected to online ordering.
See Ordering an Official UWF Transcript for step-by step instructions on how to order online.
Note: Before placing a transcript order, always view your unofficial transcript. The information displayed on your unofficial transcript will be the same on your official transcript.
Official Transcripts are a comprehensive record of your academic progress to date printed on security paper that includes markers for authenticity. They are produced by the UWF Registrar's Office and obtained at the request and written authorization of release by the student. Delivery of the transcript is as requested by the student which may include in-person or postal mailing in a secure envelope marked, "OFFICIAL TRANSCRIPT ENCLOSED IF SEAL IS BROKEN TRANSCRIPT SHALL BE CONSIDERED NULL AND VOID," PDF password secured email, and through the FASTER electronic delivery system within state of Florida educational institutions.
Attachments must be uploaded when you place your transcript order through Parchment. If the Office of the Registrar needs to complete the information requested on the attachment, please forward the attachment to firstname.lastname@example.org prior to submitting your transcript request. Once completed the form will be emailed back to you and you may include it when you place your transcript request online.
If you have a "hold" on your student record, you will be notified via your UWF email account. When your order is finalized, you will receive a confirmation email containing your order number. If you don't receive confirmation, please contact the Office of the Registrar at email@example.com.
If you place your order early and ask us to hold your transcript until your grades or degrees are posted, we will mail the transcripts being held for degrees approximately two (2) weeks following graduation. That is when the degrees and honors have been checked for accuracy. Transcripts being held for grades will be mailed approximately one (1) week after final grades are posted at the end of each semester. That is when most “late” grades have been received and other grading processes (i.e. repeat courses, grade forgiveness, probation/suspension) have been finalized. However, you may view your grades through the “Grades” link in your MyUWF account and submit your transcript request as soon as you can see your posted grades.
Please Note: Transcripts will reflect grades 2 business days after the course ends, however, the GPA reflected is preliminary. Official GPA and Academic Standing will be updated at the end of the semester. If a transcript is ordered early and the final GPA and Academic Standing are not updated, you will have to order another copy at your own expense.
Due to security reasons, there is no way to change the email or mailing address once you have placed an order. If you want to change the destination, contact the Office of the Registrar (email: firstname.lastname@example.org) to cancel the order and you may then place a new order with the correct address. Please note the order cannot be canceled after it has been delivered to the recipient.
There is an additional fee for Federal Express mailing (domestic; Alaska/Hawaii only; and International). Fed Ex does not mail to APO/FPO addresses.
No. Our transcripts are complete records of your entire enrollment at UWF, and would also include any transfer credits accepted if you attended UWF as an undergraduate student. We do not reflect transfer credit for students who attend UWF only as graduate students. If you completed undergraduate work at UWF, we cannot issue partial transcripts of just your graduate work.
The turnaround time of within three to five business days is an estimate as to how long the request will be in our office before the response is mailed. It is not a guarantee. Frequently it will be less than five business days, but occasionally it will be more. We make every effort to keep our turnaround within the five days. This does not include the actual mailing time after it leaves our office. However, if you place your order online, the transcripts will usually be mailed the following business day (with the exception of peak registration and/or grading periods).
Yes. In most cases, you should get it the next day (or as requested and paid for in your original order), but we cannot guarantee it. Also, International addresses can take three to five days longer than domestic mail delivery.
- Please note that only one transcript per package when requesting delivery by FedEx
- Fed Ex does not deliver to APO/FPO addresses
If your record has a hold, you will be notified when placing your order via your UWF email account. Holds will prevent a transcript order and must be resolved to place the order. If you have an outstanding financial obligation to UWF, such as parking tickets, missing library books, or being in arrears with your student loan payments collected by UWF, your record may have a financial hold and you will be notified if this is the case. There are also other types of “non-financial” holds (i.e. financial aid exit counseling) that prevent transcripts from printing. You may check for any holds via MyUWF - please see Viewing Holds.
No. If the application indicates that previous transcripts need to be sent to Admissions, you need not request a copy of your UWF transcript. When the Office of Admissions is ready to review your UWF course information, degrees awarded, etc., they (and the graduate academic department) may access your student record at no cost to you.
No. UWF does not fax transcripts. However, UWF provides access to an “unofficial” transcript through the student’s online account. Current and former students use MyUWF to access the “Unofficial Transcripts."
Students can access (and print) an Unofficial Transcript at no charge from their online student account. Please see Viewing an Unofficial Transcript.
Students with holds that prevent the release of their Official Transcripts will also not be able to access their Unofficial Transcript.