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Vendors Guide

Welcome To Procurement And Contracts Vendor Guide!

We hope that our Vendor Guide serves as a convenient source of information for our existing and potential strategic partners and contractors. Procurement and Contracts is located in Building 90, Room 121.

To Insure Prompt Service, Please call Ahead To Set An Appointment When Visiting The Office of Procurement And Contracts.  Staff Phone Numbers are Located Below.

Important Note To Vendors:

No merchandise may be shipped nor any service performed without an official UWF Purchase Order that has an authorized signature OR Procurement Card (PCard) number. Telephone orders require a UWF Purchase Order unless the UWF PCard is being used. No CODs will be accepted. Please contact the office of Procurement and Contracts with any concerns.

IRS W-9 Form: 
All vendors should provide the IRS W-9 Form with a revision date of October 2018 which can be found in the upper left-hand margin of the form.  The form can be found on the IRS site at

Purpose of This Service Guide:

  • To Acquaint Prospective Vendors with the Many Selling Opportunities that Exist with the University of West Florida
  • To Describe Basic Procedures and Requirements for Doing Business with The University of West Florida
  • To Promote Good Purchasing-Sales Relationships
  • To Make More Efficient Use of Both Vendor's and Buyer's Time


Agreement Between Owner and Professional (CM At Risk Projects)

Agreement For Construction Management Services

Capital Projects Workshop

Commercial Solicitation

Consultant Contract (Sample)

Department of Management Services Professional Services Guide

Federally Funded Addendum

FEMA Public Assistance Program

Florida Procurement Technical Assistance Centers

Purchase Order Terms and Conditions

Minimum Insurance Requirements


Procedures to Identify and Manage Environmental Issues

Project Payment Request Forms and Instructions

Public Surplus - Auctions

For list of all open solicitations, public meetings and Sole Source Affidavits

Suspended Vendor List


On-Line Registration process is required to do business with UWF.

We look forward to doing business with you. We are interested in your thoughts and concerns about the UWF procurement process. Please feel free to submit your questions at