Purchase Dollar Limits

Dollar Amount (1) Requirements
$0 - $19,999.99 (4) Departmental quote (can be phone) obtained from vendor 
to include shipping.
$20,000.00 - $49,999.99 (2) Two or more written/faxed/emailed departmental quotes obtained
from two or more vendors.
$50,000.00 - $74,999.99(3)

Written Request for Quotation initiated by Procurement upon
receipt of Requisition.

$75,000 and up

Formal Sealed Solicitation Process (allow 3 to 5 weeks for normal
process - Request for Proposals will require more time).

While competitive threshold levels have been increased, campus personnel should recognize that it is often in their best interest to seek additional quotations. As always, Procurement will be happy to assist as needed.

Further, Procurement or administration may determine that it is in the best interest of UWF to seek formal sealed solicitations at less than the bid level stated above in certain circumstances.

Finally, with increased authority comes increased responsibility. Always keep in mind best business practice and that any and all procurements are subject to both internal and external audit review.

1.   Purchases may NOT be divided with the intent to avoid the requirement of competitive solicitation.
2.   For purchases $50,000 - $74,999.99, a Request for Quotation (RFQ) may be initiated by Procurement & Contracts or department.
3.   Per UWF Regulation 6.0055(5), exempt purchases are not subject to the competitive solicitation process.
4.   If using federal grant money, the single quote dollar threshold is $10,000.