Purchase Dollar Limits
Purchases may NOT be divided with the intent to avoid the requirement of competitive solicitation.
|$0-$24,999.99||One written departmental quote obtained from the vendor to include shipping (if applicable).|
|If using federal grant money, the single micro-purchase dollar threshold is $10,000.|
|$25,000.00-$74,999.99||Minimum of two (2) or more written departmental quotes obtained from two vendors. A Request for Quotation (RFQ) may be initiated by the department or Procurement & Contracts.|
Minimum of three (3) written departmental quotes obtained from three vendors. A Request for Quotation (RFQ) may be initiated by the department or Procurement & Contracts.
|$150,000 and greater||
Formal Competitive Solicitation Process. Allow 8 to 10 weeks for standard Invitation to Bid (ITB's) process. Request for Proposals (RFP's), Invitation to Negotiate (ITN's), and Professional Qualifications Solicitation (PQS's) will require more time.
|Per UWF Regulation 6.0055(7), exempt purchases are not subject to the competitive solicitation process.|
While competitive threshold levels have been increased, campus personnel should recognize that it is often in their best interest to seek additional quotations. As always, Procurement will be happy to assist as needed.
Further, Procurement or administration may determine that it is in the best interest of UWF to seek formal competitive solicitations at less than the threshold level stated above in certain circumstances.
Finally, with increased authority comes increased responsibility. Always keep in mind best business practices and that any and all procurements are subject to both internal and external audit review.