Please ensure Javascript is enabled for purposes of website accessibility Conferences and Workshops | University of West Florida
Skip to main content
University of West Florida lettermark University of West Florida logo University of West Florida logo

Conferences and Workshops

Graphic of 7 business professionals at a table with 3 seated on each side with their arms placed on the table and 1 standing at the top of the table with their arms raised.

Purpose and Scope: To ensure that justification showing reasonable attempts have been made to secure space at no charge before renting a facility. There are many facilities made available at no charge to the University. If a grant is being used it must also be demonstrated, that authorization has been given by the grantor to pay for the rental of such facilities, along with a clearly stated purpose. Food can only be purchased using a Grant or Foundation fund that is specified and earmarked for that type of purchase.

UWF/REG-6.006 – Exempt from Competition: Programs, conferences, or events that have been specified by a grant, can include, but are not limited to items such as lodging, meeting rooms, services, and food.

Procedures:

Requestor will:

  1. provide justification indicating that reasonable attempts to secure space at other government entities at no charge were made and why the facilities were unavailable;
  2. provide the grant page(s) that would provide authorization for the meeting room rental and the purchase of food and refreshments;
  3. submit a Banner requisition when the PCard cannot be used;
  4. obtain multiples quotes in accordance with the Purchase Dollar Limits requirements
  5. submit a Contract Review Request (KREQ) to Procurement & Contracts for review and processing.