@UWF Faculty & Staff Newsletter
The @UWF Faculty & Staff Newsletter highlights campus announcements and is distributed to faculty and staff every Monday and Thursday.
How to Submit
Please use the below announcement submission forms to submit to the newsletter.
Employee Obituary
MyUWF account required to access form.
Employee Obituary Announcement Submission Form| Newsletter Distributions | Announcement Submission Deadlines |
|---|---|
| Monday 10 a.m. Newsletter | Announcements submitted Wednesday 10:01 a.m. through Friday 10 a.m. |
| Thursday 10 a.m. Newsletter | Announcements submitted Friday 10:01 a.m. through Wednesday 10 a.m. |
The @UWF Faculty & Staff Newsletter is distributed to UWF faculty and staff at 10 a.m. on Mondays and Thursdays. Distribution dates will be altered accordingly for holidays observed by UWF. Any changes to a distribution for a holiday will be included as an announcement reminder in the newsletter prior to the holiday. The newsletter distribution will also be altered in the event of University closures or emergencies.
Announcement Submission Guidelines
All submissions are considered for publication at the discretion of Institutional Communications and may be edited to comply with the UWF Editorial Style Guide, digital accessibility standards, and available space in the newsletter.
@UWF Announcement Submission Form
- Announcement Title: The announcement title that will appear in bold immediately before the announcement description. Please keep announcement titles at 70 characters or less and review for spelling before submitting.
- Announcement Description: Please keep announcement descriptions at 600 characters or less and review for grammar and spelling before submitting. Please keep in mind that only UWF faculty and staff receive the newsletter so the announcement should be relevant to faculty and staff.
- Relevant Link: Optional webpage link to be included with the announcement.
- If you would like a file (document or image) to be linked with the announcement, please upload the file first to Confluence or the main UWF website then include the link with the submission form. If you wish the file link to be hyperlinked to specific text in your announcement, please comment in the Jira ticket with the request after submitting the form. If not, the file link will be hyperlinked in the announcement at the discretion of Institutional Communications.
Announcement Guidelines
- Accepted Submissions: Announcements must be associated with the University (information, events, programs, etc.) and be relevant to UWF faculty and staff. If not, the announcement submissions will be denied and will not be published in a newsletter.
- Passed Announcements: Submissions promoting deadlines or events that have passed will not be accepted for the newsletter. Announcement submitters should review the Submission Deadlines table above and plan for submission accordingly.
- Example: An announcement submitted on a Tuesday that promotes an event for the following day on Wednesday will not be accepted for the upcoming Thursday newsletter as the event has passed at the time of newsletter distribution.
- Example: An announcement submitted on a Thursday afternoon that promotes a program form submission deadline for the following day on Friday will not be accepted for the upcoming Monday newsletter as the deadline has passed at the time of newsletter distribution.
- Advanced Submissions: Announcement submission requests for a future newsletter (i.e. announcements submitted in advance) will not be accepted.
- Corrections: If there are any corrections needed for the announcement after submission before the newsletter is distributed, please comment in the assigned Jira ticket with the correction. For urgent updates or cancellations, please contact Institutional Communications by calling 850.474.2692.
- @UWF Updates: If an important correction is needed for an announcement included in a newsletter shortly after the newsletter distribution, please comment in the assigned Jira ticket with the correction. If approved, an @UWF update will be distributed.
- Repeat Announcements: Announcements are only published in one newsletter per form submission. Please submit a new form if you would like an announcement to be repeated. The form should only be submitted during the submission timing acceptance, and not in advance, for a specific dated newsletter. See Newsletter Submission Deadlines above for reference.
- Unless required by Florida law, announcements may only be repeated over a time span of one month upon first submission.
- For ease of timing, if you wish to repeat an announcement, you can plan to submit the new announcement submission form shortly after a newsletter is distributed at 10 a.m. for the announcement to be included in the following newsletter.
- Announcements Outside Newsletter: @UWF does not distribute announcements outside the scheduled newsletter distributions unless for @UWF Updates (see @UWF Updates above for more information).
- Public Meeting Notices: Public meeting notices are not included in the newsletter and should be submitted to the UWF Event Calendar. Please visit the Public Meeting Notice Submission webpage for more information.