Please ensure Javascript is enabled for purposes of website accessibility @UWF Faculty & Staff Newsletter | University of West Florida
Skip to main content
Logo of University of West Florida

@UWF Faculty & Staff Newsletter

The @UWF Faculty & Staff Newsletter highlights campus announcements and is distributed to faculty and staff every Monday and Thursday*.

How to Submit

Please use the below announcement submission forms to submit to the newsletter.

Campus Announcement

MyUWF sign-in credentials required.

Campus Announcement Submission Form

Employee Obituary

MyUWF sign-in credentials required.

Employee Obituary Announcement Submission Form

Newsletter Submission Deadlines

The @UWF Faculty & Staff Newsletter is distributed to UWF faculty and staff at 10 a.m. on Mondays and Thursdays*. The announcement submission deadline for the respective newsletter distribution is as follows:

  • Monday distribution: Friday at 10 a.m.
  • Thursday distribution: Wednesday at 10 a.m.

If a submission is received after the deadline, the announcement will run in the following newsletter distribution. Announcement submission requests for a future newsletter (i.e. announcements submitted in advance) other than the next scheduled distribution date will not be accepted.

*Distribution dates will be altered accordingly for holidays observed by UWF. Any changes to a distribution for a holiday will be included as an announcement in a newsletter prior to the holiday.

For urgent updates or cancellations, please contact Institutional Communications at atuwf@uwf.edu or 850.474.2692.

Newsletter Submission Guidelines

All submissions are considered for publication at the discretion of Institutional Communications and may be edited to comply with the UWF Editorial Style Guide, web accessibility standards, and available space in the newsletter.

@UWF Announcement Submission Jira Form

  • Announcement Title: The announcement title that will appear in bold immediately before the announcement description. Please keep announcement titles at 70 characters or less.
  • Announcement Description: Please check all spelling and grammar before submitting. Please keep announcement descriptions at 600 characters or less. Please keep in mind that only UWF faculty and staff receive the newsletter so the announcement should be relevant to faculty and staff.
  • Department: Your assigned UWF department.
  • Relevant Link: Optional link to be included with the announcement.
    • If you would like a document or image to be included with the announcement, please upload the file online to a UWF website first then include the link with the announcement submission.
    • The link will be included as a hyperlink in the announcement at the discretion of Institutional Communications. If you wish the link to be hyperlinked to specific text in your announcement, please comment in the Jira ticket with the request for review.

Announcement Guidance and Information

  • Accepted Submissions: Announcements must be associated with the University (information, events, programs, etc.) and be relevant to UWF faculty and staff. If not, the announcement request will be denied and will not be published in a newsletter.
  • Corrections: If there are any corrections needed for the announcement after submission before the newsletter is distributed, you must comment in the assigned Jira ticket with the correction.
  • @UWF Updates: If an urgent or important correction is needed for an announcement shortly after a newsletter distribution (within one to two hours), you must comment in the assigned Jira ticket with the correction. If approved, an @UWF update will be distributed.
  • Repeat Announcements: Announcements are only published in one newsletter per form submission. Please submit a new form if you would like an announcement to be repeated. The form should only be submitted during the submission timing acceptance, and not in advance, for a specific dated newsletter. See Newsletter Submission Deadlines above for reference.
    • Unless required by Florida law, announcements may only be repeated over a time span of one month upon first submission.
    • For ease of timing, if you wish to repeat an announcement, you can plan to submit the new announcement submission form shortly after a newsletter is distributed at 10 a.m. that includes the announcement for the announcement to be included in the following newsletter.
  • One-Off Announcements: @UWF does not distribute one-off announcements outside the scheduled newsletter distributions unless for UWF emergencies.
  • Public Meeting Notices: Public meeting notices are not included in the newsletter and should be submitted to the UWF Event Calendar. Please visit the Public Meeting Notice Submission webpage for more information.