SAR Accommodations

Testing accommodations are changes to the regular testing environment and auxiliary aids and services that allow individuals with disabilities to demonstrate their true aptitude or achievement level on standardized exams or other final testing.

Testing Accommodation Guidelines:

• The student must submit their Semester Request form each semester.
• The student must meet with each instructor at the beginning of the semester to discuss academic accommodations in the course, including appropriate testing accommodations.
• If the instructor is unable to provide testing accommodations, the student must submit a Test Request Form five (5) business days prior to the scheduled test date. The Semester Accommodation Request Form and the Test Request Form are available in MyUWF by searching for "SAR Accommodate - Student Portal."
• Exams are administered at SAR during the scheduled class time unless prior notification of a different date/time is approved by the instructor. Depending on the availability of SAR space, make-up exams can be facilitated only during regular business hours, Monday-Friday, 8 a.m.-5 p.m.
• If a student is going to be late, the student must inform the SAR office in advance. If a student is more than 20 minutes late, the exam will be returned to the instructor. Testing time will not be adjusted if the student is late.
• Only approved items will be allowed in the testing room. Students are required to bring their own writing utensils and paper.
• Any student suspected of cheating will be required to stop testing. The exam and other materials will be collected by the SAR staff, and the instructor will be notified immediately.
• Communication with other students, leaving the testing space, and frequent bathroom breaks are prohibited.

Visit our Testing Accommodations Guidelines to learn more!

Note taking services can assist SAR registered students in recording and organizing information presented during a live lecture. It is not intended to substitute for the student's class attendance or participation.

Note Taking Guidelines:

• Students are expected to attend class on a regular basis and to take notes to the best of their ability. If SAR is informed by an instructor or note-taker that a student has not attended class, the student will be contacted regarding class absences. Services to students who accumulate three notices will be suspended pending a meeting with the SAR Associate Director.
• Notes are for students' use only. They are not to be duplicated and distributed to others. If SAR is informed that the student has distributed copies of his or her notes, the student will be given one written warning. If the student continues to distribute notes after the warning, services will be suspended pending a meeting with the Associate Director.
• Students should not ask the note taker for additional services such as tutoring. If note takers inform SAR that additional services have been requested from them, a meeting with the student will be requested to reassess accommodations and make appropriate referrals.
• Students should notify SAR immediately when the student has determined that note taking services are not needed for a particular course or if the student has withdrawn from a course for which notes were requested. Failure to notify SAR can result in suspension pending a meeting with the Director.

Vist our Notetaking Accommodations page to learn more about note taking services.

Interpreting services function as a verbal form of translation that is facilitated by a professional interpreter. Interpretation services are used to translate speeches, presentations, conversations, and other spoken languages into the native or preferred language of a given audience.

Interpretive Service Guidelines:

Missing classes without notifying the SAR staff constitutes a financial burden to the University and will result in the suspension of interpreter services. Students who accumulate three (3) or more non-emergency no-shows during a given semester will have services suspended for all classes pending a meeting with the Associate Director to discuss circumstances surrounding the absences. Extenuating circumstances and individual issues will be discussed, and the Associate Director will make the final determination for suspension of services and/or reinstatement. Failure to meet and discuss the absences with the Associate Director will result in an immediate suspension of services.

Read more about by visiting our interpretive services page.

There are Assistve Technology and service options available for SAR registered students. Please meet with a SAR Staff member to determine the best resources for you.

Assistive Technology and Service Options available:

• Scribes: Scribes are available for testing. They will write down verbatim what is dictated to them.
• Readers: Readers are available to assist with reading exams.
• Enlarged text: Exams and class materials can be enlarged to accommodate specific vision impairments.
• Preferential seating: Preferential seating is available for qualified students with hearing impairment or psychological disorders.
• Digital/tape recorder: Digital/tape recorder is available for qualified students who need to record lectures to review at a later time.
• Reduced Course Load: Reduced course load of not less than nine (9) hours while maintaining a full time status

Read more by visiting our assistive technology and other services page.

For additional information about specific accommodations, please contact the SAR at 850.474.2387.

Individuals enrolled in continuing education courses who need accommodations due to a disability can request them by completing the Continuing Education Accommodation Request Form.

Read more by visiting our Continuing Education page.

Students with documented disabilities are eligible to request special status, which, if approved, would allow them to take a reduced course load of not less than nine (9) hours while maintaining full-time status, so long as the reduced course load does not affect the academic integrity of the program in which the student is enrolled. The University Financial Aid Office is responsible for determining the amount and type of financial aid received. The student must contact the Financial Aid Office to discuss how this accommodation might affect their financial aid status. It is recommended that students meet with a financial aid officer prior to withdrawing from any courses.

Students requesting accommodations in Housing and Residence Life will need to complete the following steps:

1. Complete the Housing and Residence Life contract. You must have an accepted Housing and Residence Life contract before requesting accommodations.
2. Complete the Request for Reasonable Accommodations in University Housing form.

   1. The student must complete all applicable sections. 

   2. A qualified healthcare provider (psychiatrist, psychologist, primary care physician, or licensed clinical social worker) must complete the healthcare sections.

3. Submit your request to Student Accessibility Resources (SAR).

   1. Complete the SAR Accommodations Request online application and upload your completed “Request for Reasonable Accommodation in University Housing” form. 

   2. You may also submit your form by email to sar@uwf.edu, by fax to 850.474.2250, or in person at Building 19, Room 100D.

4. Check your UWF student email for updates. For assistance at any point during the process, call 850.474.2387 or email sar@uwf.edu.

Students requesting a Service or Assistance Animal for campus Housing will need to complete the following steps:

1. Complete the Housing and Residence Life contract. You must have an accepted Housing and Residence Life contract before submitting a request.
2. Complete all required request forms and provide supporting documentation for an Assistance Animal or Service Animal:
   • Assistance Animal Requirements:
     • Request for Assistance Animal in University Housing
     • Assistance Animal Owner's Responsibilities
     • Veterinary records showing current vaccinations
   • Service Animal Requirements: 
     • Request for Service Animal or Service Animal in Training in University Housing
     • Service Animal Rights and Responsibilities
     • Veterinary records showing current vaccinations
3. Submit your request to Student Accessibility Resources (SAR).

   1. Complete the SAR Accommodations Request online application and upload your completed request forms and supporting documentation. 

   2. You may also submit your forms and documentation by email to sar@uwf.edu, by fax to 850.474.2250, or in person at Building 19, Room 100D.

4. Check your UWF student email for updates.

   1. SAR will review your accommodation request and let you know the decision. If approved, Housing & Residence Life staff will confirm, reach out to roommates if needed, and explain the next steps. 

   2. Students are not permitted to bring an animal to campus until Housing & Residence Life notifies the student of a move-in date for the animal.

       

Housing accommodations vary by the needs of each student but could include the following, among others:

• Visual doorbell
• ADA accessible room
• Medical refrigerator (for medications)
• Additional space due to medical equipment
• Ground floor or lower floor room
• Allergen free room/suite
• Assistance or emotional support animal

Read the full Policy on the Board of Trustees Policies (P-19.02-06-21 Animals on Campus) page.

Per Board of Trustee's Policy P-19.02-06-21 Animals on Campus

• Service Animal Access to Public Places. UWF generally allows Service Animals in all public places to which the general public is invited when a Service Animal is accompanied by an individual with a disability or a trainer of the Service Animal. Students with a disability may bring Service Animals to classrooms, labs or other academic areas necessary to facilitate their academic program as an academic accommodation without seeking formal approval through Student Accessibility Resources or other registration processes. However, students who utilize Service Animals on campus and anticipate bringing the Service Animal to the classroom or labs are encouraged but not required to register with the Student Accessibility Resources to work through any potential access or safety issues in the classroom and especially the lab spaces. UWF wants to make sure that the Eligible Person, other students and the members of the department are able to provide that opportunity without endangering the safety of the Eligible Person, other students, or the animal.
• Service Animal Voluntary Registration. Individuals with a service animal on campus are encouraged, although not required, to register with the University. Students should register a service animal in order to provide the best environment for the service animals and in case of emergency for the health and safety of everyone, including the animals. Students should register with Student Accessibility Resources.
• Additional Accommodations for Service Animals. In the event that an individual seeks an additional accommodation for a Service Animal, such as the Service Animal is needed in residence halls or office areas not open to the general public, the Service Animal must be registered as an accommodation with the appropriate office and through the same process as provided below for assistance animals. If seeking additional accommodation, UWF does require documentation, such as proof that the animal has been certified, trained, or licensed as a service animal.

Per University Policy P-19.02-06-21 and University Housing Accommodations Procedure

Eligible Person. A person with a disability who, because of a functional limitation of his/her disabling condition, requires a Service Animal to perform a task or function. Includes persons with a disability who, because of a functional limitation of the individual’s disabling condition, requires a Service Animal in order to have an equal opportunity to use and enjoy student housing at UWF.

Responsible Party. Any person who owns the animal, brings the animal to campus, is training a service animal or is an Eligible Person as defined in section III.C of University Policy P-19.01-01/20 (there may be more than one Responsible Party and each or all may be held fully responsible for the animal). For Service Animal in Training ("SAIT"), the Responsible Party is the animal's trainer and owner, and for Service Animals, the Responsible Party is the Eligible Person as defined by this Policy and the owner.

Responsibilities and General Guidelines

• Eligible persons are only permitted one animal per documented disability need. 
  Animals must be registered, vaccinated and/or must comply with legal requirements set by the local, state or federal government.
• Assistance Animals must be contained within the private residential area (room, suite, and/or apartment) at all times except when transported outside the private residential area in an animal carrier or controlled by leash or harness. Assistance Animals are not permitted in University public spaces, classrooms, or workplaces unless they also meet the definition of Service Animal as provided by law and as permitted as part of an academic accommodation.
• The Responsible Party must clean up all animal waste and dispose of that waste in outdoor trash receptacles. Animal waste is not to be disposed of in indoor trash receptacles.
  Animals may not be left overnight in University Housing to be cared for by any individual other than the Responsible Party. For example, if the Responsible Party is to be absent from his/her residence hall overnight or longer, the animal must accompany the Responsible Party. The Responsible Party is required to ensure that the animal is contained, as appropriate, when the Responsible Party is not present during the day while attending classes or other activities.
• In parts of the campuses where animals may be permitted, such animals must be kept securely controlled by a harness or leash not to exceed ten (10) feet in length (unless there is an exception granted based on disability). Animals are not permitted to run at large on any streets, unimproved lots or premises within the boundaries of UWF properties. Animals should not be tethered and left unattended.
• The Responsible Party shall bear the full costs associated with any injury to persons, or damage to property, caused by a service or assistance animal and bear full liability for any action of the animal.
  All animals must not be unruly, disruptive, in ill health or unclean. An animal may be removed from UWF property if the animal is a direct threat to the health and safety of others or if the animal is disruptive or out of control. UWF may temporarily or permanently exclude any animal at the discretion of the facilities manager, UWF Environmental Health and Safety ("EH&S") or emergency personnel.
• An animal left unattended in a vehicle or any other area is to be reported to the UWF Police Department for an appropriate response. A person who leaves an animal unattended may face additional consequences
• If an animal disrupts the University educational process, administrative processes, or other campus functions, the Responsible Party must remove the animal immediately. In addition, the owner or responsible party will be held liable for any damage to the person or property caused by the animal's presence on the property.
  Removal of dead or injured animals is the responsibility of the Responsible Party; however, in the event immediate action is necessary, the facilities manager may take appropriate action to remove the animal. Any and all costs associated with such removal will, when possible, be at the Responsible Party's expense.

Additional Expectations

• Animals must wear a collar (if appropriate) with a tag that includes the Responsible Party's name and contact number.
• If the animal is a dog, the dog must be housebroken (no training pads permitted) and kennel trained.
  In the case of an emergency, the University is not responsible for evacuating the animal.
• The living accommodation must be kept clean with no odors from the Animals. The living accommodation may be inspected for fleas, ticks, or other pests if necessary. If fleas, ticks, or other pests are detected through inspection, the living accommodation will be treated using approved fumigation methods by a University-approved pest control service. The Responsible Party will be billed for the expense of any pest treatment above and beyond standard pest management in University housing. The University shall have the right to bill the Responsible Party's account for unmet obligations under this provision.
• The Animal is permitted in University housing only as long as it is necessary due to a disability. The Eligible Person must notify the University, in writing, if the animal is no longer needed or is no longer in residence by emailing housing@uwf.edu and sar@uwf.edu. To replace an animal, the Eligible person must submit a new request to demonstrate that the new animal is necessary due to the Eligible Person's disability.
• If it is necessary for the animal to be removed from the University housing premises, the Responsible Party may be obligated to fulfill the Housing and Residence Life Contract obligations for the remainder of the HRL Contract term.
• Roommates will sign a roommate agreement to ensure that there are no conflicting medical conditions (i.e., respiratory diseases, asthma, severe allergies) that would be impacted by the animal living within the residence.  The University expressly reserves the right to consider the needs of both parties in order to reasonably accommodate anyone whose disability will be impacted by living in proximity to an Animal.
• The Responsible Party must provide contact information for a minimum of two alternative caregiver/emergency contacts who will take responsibility of the Animal and remove it from campus should the Responsible Party be unable to care for it (i.e., accident, hospitalization).  The caregiver/emergency contact must reside OFF campus and must be available to remove the Animal in a timely manner appropriate for the animal species and needed care. Dogs must be removed within 6 hours. All other animals must be removed in no more than 12 hours.  In instances where it is determined the Animal is not being cared for, the University reserves the right to have the animal removed from University housing to ensure the immediate health and well-being of the animal. The University may have an Animal removed from University housing if it is not removed in a timely manner as specified by this procedure.

Per University Policy P-19.02-06-21

Assistance Animal Accommodation Factors

UWF may consider the following factors, among others, as evidence in determining whether the presence of the animal is reasonable or in making housing assignments for individuals with Assistance Animals:

1. size is too large for available assigned housing space;
2. presence would force another individual from housing (e.g. conflicting disabilities);
3. presence otherwise violates an individual's right to peace and quiet enjoyment;
4. not housebroken or is unable to live with others in a reasonable manner;
5. vaccinations are not up-to-date;
6. poses or has posed in the past a direct threat to the individual or others, such as aggressive behavior towards or injuring the individual or others; or
7. causes or has caused excessive damage to housing beyond reasonable wear and tear.

The accommodation approval is specific to the animal, which has been listed in the documentation and appropriate veterinary records. A new request must be submitted if the student wishes to change animals from the original request.