Purchase Dollar Limits
Purchases may not be divided with the intent to avoid the requirement of competitive solicitation.
| Dollar Amount | Requirements |
|---|---|
| $0-$24,999.99 |
One written departmental quote obtained from the vendor to include shipping (if applicable). Note: For federal grant funds, the single micro-purchase dollar threshold is $10,000. |
| $25,000.00-$74,999.99 | Minimum of two (2) or more written departmental quotes obtained from two vendors. A Request for Quotation (RFQ) may be initiated by the department or Procurement & Contracts. |
| $75,000-$149,999.99 |
Minimum of three (3) written departmental quotes obtained from three vendors. A Request for Quotation (RFQ) may be initiated by the department or Procurement & Contracts. |
| $150,000 and greater |
Formal Competitive Solicitation Process. Allow 8 to 10 weeks for standard Invitation to Bid (ITB's) process. Request for Proposals (RFP's), Invitation to Negotiate (ITN's), and Professional Qualifications Solicitation (PQS's), require more time. |
Exemptions and Best Practices
- Exempt Purchases: Per UWF Regulation 6.0055(7), exempt purchases are not subject to the competitive solicitation.
- Additional Quotes: Even when thresholds are met, seeking extra quotes may benefit your department. Contact P&C for assistance.
- Formal Solicitation Below Thresholds: P&C or administration may require formal solicitations for amounts below $150,000 if deemed in UWF's best interest.
Responsibility Reminder
Increased purchasing authority comes with greater accountability. Adhere to best business practices, as all procurements are subject to internal and external audits. For support, reach out to Procurement & Contracts.