Equipment & Fees

Conference Center ABC, Lounge and Lobby - $0 per hour during standard operating hours. 

Conference Center AB - $0 per hour during standard operating hours. 

Conference Center BC - $0 per hour during standard operating hours. 

Conference Center A - $0 per hour during standard operating hours. 

Conference Center B - $0 per hour during standard operating hours. 

Conference Center C - $0 per hour during standard operating hours. 

Conference Center Lounge - $0 per hour during standard operating hours. 

Auditorium - $0 per hour during standard operating hours. 

Great Hall - $0 per hour during standard operating hours.  

Standard Operating Hours are listed in the footer below. 

The University Commons is closed on Sundays. Sunday hourly rental rates for meeting and event spaces: $50 per hour 

After Hours Fees: $50 per hour before or after operating hours

Room 259, Troy - $0 per hour during standard operating hours.  Maximum occupancy is 6 guests. 

Room 260, Athens - $0 per hour during standard operating hours.  Maximum occupancy is 24 guests. 

Room 265, Marathon - $0 per hour during standard operating hours. Maximum occupancy is 22 guests. 

Room 268, Sparta - $0 per hour during standard operating hours.  Maximum occupancy is 12 guests. 

Room 272, Olympia  - $0 per hour during standard operating hours.  Maximum occupancy is 40 guests. 

Room 255, Nautilus Chamber  - $0 per hour during standard operating hours.  Maximum occupancy is 40 guests. 

Conference Center Lounge  - $0 per hour during standard operating hours.  Maximum occupancy is 80 guests. 

Standard Operating Hours are listed in the footer below. 

Sunday hourly rental rates for meeting and event spaces: $50 per hour 

Cannon Greens - $0 per hour during standard operating hours. 

Argo Greens - $0 per hour during standard operating hours. 

Commons Patio - $0 per hour during standard operating hours. 

Standard Operating Hours are listed in the footer below. 

The Commons is closed on Sundays. 

On Campus Delivery - $50 fee plus staffing costs. Deliveries are only permitted at the locations listed below. 

Off-Campus Delivery (to UWF locations only) - $150 fee plus staffing costs. 

Delivery Locations: 

Rec Plex North

Wellness Building 960 - 1st Floor

Wellness Building 960 - 2nd Floor

Building 76A Atrium

Camellia Garden

Connection Deck

Community Garden

Building 82 Amphitheatre

Pen Air Field 

Darrell Gooden Center Building 234

Field house Building 54

Aquatic Center Patio Building 73

Argonaut Athletic Club

Building 12 Flagpole

University Park Field 

Building 4 - Science and Engineering 

After Hours Fee - $50 per hour after or before standard operation hours 

Late Cancellation Fee - $75 (events canceled within 48 hours of start time)

Late Reservation Fee - $50 (Applies to major event spaces only. Late reservations must be approved by the President's Office. Event date within three weeks of the start date.)

Standard Operating Hours are listed in the footer below. 

No reservations are permitted before 6 a.m. or after Noon.

Room 259, Troy - $0. Maximum occupancy is 6 guests. 

Room 260, Athens - $15. Maximum occupancy is 24 guests. 

Room 265, Marathon - $0. Maximum occupancy is 22 guests. 

Room 268, Sparta - $0.  Maximum occupancy is 12 guests. 

Room 272, Olympia  - $15.  Maximum occupancy is 40 guests. 

Room 255, Nautilus Chamber  - $25. Maximum occupancy is 40 guests. 

Conference Center Lounge  - $50. Maximum occupancy is 80 guests. 

Conference Center ABC, Lounge and Lobby - $75 

Conference Center AB - $35

Conference Center BC - $35

Conference Center A - $35 

Conference Center B - $35

Conference Center C - $35

Conference Center Lounge - $35

Auditorium - $75

Great Hall - $45

Chairs - Each event space comes with complimentary chairs. Sizes vary per space.

Tables - Each large event space (as well as the Conference Center Lounge) comes with complimentary 5ft round tables, and 6ft rectangle tables. Small event spaces (excluding the Conference Center Lounge) include tables and chairs, sizes vary per room. 

Rolling Dry Erase Board

Black Easels

Silver Sign Stands - These can be placed complimentary and hold paper sized 8.5in.x11in. 

Lap Length Table Linen - $10 per table cloth

Cloth Napkins - $3 per cloth napkin

Lap Length Table Linen is 85' in diameter and fits on both round and rectangle tables. 

Any linen rented through UCES will be placed on tables by the UCES team before client arrival. 

Black and White linen are always available for rental, other colors are available on a case-by-case basis. 

Photo: Rounds shown in the Auditorium with white linen and green overlays. 

 

Dance Floor - $200 per rental. 

Size: 18ftx18ft 

Color: Brown 

Image: Dance floor shown in the Auditorium 

Price includes setup and teardown. 

Bistro Table - $25

Price includes white or black spandex linen. Price includes setup and teardown. 

Photo: Bistro tables shown with white spandex linen accompanied with white uplights underneath in the Auditorium. 

Stage Pieces - Size 4'x8' 

Riser - Size 4'x8'x1' - $25 per riser 

Truss - 8" tall or 10" tall - $50 per truss section 

Small Stage - $55

Medium Stage - $120

Large Stage - $250

Jumbo Stage - $350

Price includes setup and teardown. Staging is only to be used within the University Commons. 

Black Rope and Stanchion - $10 per 10ft section 

Price includes setup and tear down. 

 

Black Banjo Pipe and Drape - $25 per 10ft long section. Heights: 8ft tall, 14 ft tall, 16ft tall. 

Black Velour Pipe and Drape - $25 per 10ft long section. Heights: 8ft tall, 14 ft tall, 16ft tall. (shown below in Conference Center A)

Price includes setup and teardown, pipes, stands, and drape. Can only be used inside of the University Commons, outside use is not available. 

Grills - $35 for four hours

Can only be delivered to the Cannon Greens. Charcoal and grilling utensils are not provided. Risk Management approval is required. 

Wireless handheld Microphones are included in the room rental fee for the following rooms: Conference Center ABC, Auditorium

Microphone Rental Fees:

Handheld/Wireless - $0

Lapel - $0

Podium Microphone (podium included) $35

Speakers not included. Delivery fees not included if used outside of the University Commons rental space. 

Screens and Projectors are included in the room rental fee for the following rooms: Conference Center ABC, Auditorium, Nautilis Chamber

Projectors and Screen/White Board combos are included in the room rental fee for the following rooms: Troy, Sparta, Athens, Olympia, Marathon

Screen and Projector Rental Fees:

Portable screen and projector - $65

Speakers not included. Delivery and setup fees not included.

Photo: Portable screen and projector shown in the Conference Center Lounge during a presentation. 

Battery Powered Up Lights - $15 per light

Gobo Light - $25 per light (priced per GOBO Package)

Moving Head Light - $35 per light

Truss towers are not included. 

UCES-owned GOBO stencils are included in the GOBO package, you are also welcome to purchase and bring your own. Please see the image below for available options and dimensions for ordering your own stencil. 

Price per laptop: $15

Dell or Chromebook Options. AV tech may be required. 

Price per podium: $35

Our podiums are black and come with an attached microphone. 

Photo: Power podium shown on the Auditorium stage with a laptop sitting on top. 

Confidence Monitor - $15 

Price includes setup and tear down, laptop not included. AV tech may be required. 

 Definition: Confidence monitors are the video screens placed just in front of a speaker.

Web cam, cart and setup. Organization must run their own Zoom meeting unless tech is booked, laptop not included. 

$50

$150 - Conference Center A Wall Draping - See link here for diagram. (shown in the photo below) 

$250 - Conference Center A Wall and Side Panel Draping - See link here for diagram. 

Pipe and drape packages can be reserved through your Event Coordinator after your EMS Web reservation is reserved. 

$350 - (4) wireless mics, power podium with microphone, PA sound system, auxiliary cord for phone or laptop (if needed), Bluetooth capabilities, Di boxes as needed, (10) uplights, (2) stationary lights on truss stands, an 8x16x4 stage (in CC/GH only) with stairs, screen and projector (AVL technician priced separately)

$650 - (4) wireless mics, PA sound system, 2 additional speakers, auxiliary cord for phone or laptop (if needed), Bluetooth sound capabilities, (15) uplights, (2) moving lights on truss stands, 18x18 dance floor, 8x16x4 stage (in CC/GH only), (2) sections of 8ft pipe and drape, 1 screen and projector, (4) bistro tables with linen.

$25 - Small sound system, Bluetooth capabilities, 1 wireless microphone, auxiliary cord for phone or laptop (if needed)

$50 - Bigger sound system, Bluetooth capabilities, 1 wireless microphone, auxiliary cord for phone or laptop (if needed)

$125 - Up to 4 wireless microphones for Panel and Q&A, 1 Powered podium with microphone for MC or Moderator, Medium sound system (speech only - no DJ) with mixer for audio, auxiliary cord for phone or laptop (if needed), 1 projector and large screen, 1 presentation clicker (may require AV technician)

$100 - Up to 2 wireless microphones for Speaker and Q&A, 1 Powered podium with microphone for Speaker or Announcements, Medium sound system9 speech only - no DJ) with mixer, auxiliary cord for phone or laptop (if needed)

$250 - Up to 4 wireless microphones for Panel and Q&A, 1 Powered podium with microphone for MC or Moderator, Medium sound system( speech only - no DJ) with mixer for audio, auxiliary cord for phone or laptop (if needed), 2 projectors and 2 screens, 1 presentation clicker (may require AV technician)

$100 - Up to 2 wireless microphones for Speaker and Q&A, 1 Powered podium with microphone for speaker or Announcements, Medium sound system (speech only - no DJ) with mixer for audio auxiliary cable for phone or laptop (if needed), single projector and screen

$350 - Up to 2 wireless microphones, wired microphones (vocals, guitar or keyboard amp, drums, percussion, choir, ect.) for vocals or instruments, Di boxes as needed for instruments, Large PA includes 2 subwoofer speakers, 2 main speakers, and up to four monitor speakers (requires AV technician, priced separately)

$150 - (1) wireless microphone, (2) wired microphones, (1) Di box, (2) subwoofers, (2) main speakers, (1) monitor speaker (may require AV technician)

$275 - (8) uplights, (2) focused stationary spotlights on truss, lighting console and/or laptop to control light and light cues (requires AVL technician, priced separately)

$275 - (16) uplights, (4) moving lights with truss stands, lighting console and/or laptop to control lights with programming cues (requires AVL technician, priced separately)

$25 - One GOBO projector and stand, stencil is included. 

UCES-owned GOBO stencils are included in the GOBO package, you are also welcome to purchase and bring your own. Please see the image below for available options and deminsions for ordering your own stencil. 

One Officer - $53 per hour

UWF Police Officers are required when events serve alcohol and are reserved by reaching out to UWF Police directly. 

$35 per hour, per technician (minimum of 2 hours). 

AV technicians are reserved through your Event Coordinator.