Equipment & Fees

Conference Center ABC, Lounge and Lobby - $0 per hour during normal business hours, $50 per hour after 8pm 

Conference Center AB - $0 per hour during normal business hours, $50 per hour after 8pm 

Conference Center BC - $0 per hour during normal business hours, $50 per hour after 8pm 

Conference Center A - $0 per hour during normal business hours, $50 per hour after 8pm 

Conference Center B - $0 per hour during normal business hours, $50 per hour after 8pm 

Conference Center C - $0 per hour during normal business hours, $50 per hour after 8pm 

Conference Center Lounge - $0 per hour during normal business hours, $50 per hour after 8pm 

Auditorium - $0 per hour during normal business hours, $50 per hour after 8pm 

Great Hall - $0 per hour during normal business hours, $50 per hour after 8pm 

Sunday hourly rental rates for meeting and event spaces: $50 per hour 

Room 259, Troy - $0 per hour during normal business hours, $50 per hour after 8pm. Maximum occupancy is 6 guests. 

Room 260, Athens - $0 per hour during normal business hours, $50 per hour after 8pm . Maximum occupancy is 24 guests. 

Room 265, Marathon - $0 per hour during normal business hours, $50 per hour after 8pm. Maximum occupancy is 22 guests. 

Room 268, Sparta - $0 per hour during normal business hours, $50 per hour after 8pm.  Maximum occupancy is 12 guests. 

Room 272, Olympia  - $0 per hour during normal business hours, $50 per hour after 8pm.  Maximum occupancy is 40 guests. 

Room 255, Nautilus Chamber  - $0 per hour during normal business hours, $50 per hour after 8pm. Maximum occupancy is 40 guests. 

Conference Center Lounge  - $0 per hour during normal business hours, $50 per hour after 8pm.  Maximum occupancy is 80 guests. 

 Sunday hourly rental rates for meeting and event spaces: $50 per hour 

Cannon Greens - - $0 

Argo Greens - $0

Commons Patio - $0

Indoor Promotion Tabling - $0

Commons Patio Promotional Tabling - $0 

Registered Student Organization tabling may take place from 9am-4pm during normal operational days. 

After Hours Fee - $50 per hour after or before standard operation hours 

Late Cancellation Fee - $75 (events cancelled within within 48 hours of start time)

Late Reservation Fee - $50 (Applies to major event spaces only. Late reservations must be approved by the Preseidents Office. Event date within three weeks of the start date.)

Standard Operating Hours: 8am-8pm Monday-Saturday (when applicable, hours may change)

No reservations permitted before 6am or after 12am. 

Chairs - Each event space comes with complimentary chairs. Sizes vary per space.

Tables - Each large event space (as well as the Conference Center Lounge) comes with complimentary 5ft round tables, and 6ft rectangle tables. Small event spaces (excluding the Conference Center Lounge) include tables and chairs, sizes vary per room. 

Rolling Dry Erase Board (shown below)

Black Easels

Silver Sign Stands - These can be placed complimentary and hold paper sized 8.5in.x11in. (shown below) 

Dance Floor - $200 per rental. 

Size: 18ftx18ft 

Color: Brown 

Image: Dance floor shown in the Auditorium 

Price includes setup and teardown. 

Bistro Table - $25

Price includes white or black spandex linen. Price includes setup and teardown. 

Photo: Bistro tables shown with white spandex linen accompanied with white uplights underneath in the Auditorium. 

Stage Pieces - Size 4'x8' 

Riser - Size 4'x8'x1' - $20 per riser 

Truss - 8" tall or 10" tall - $25 per truss section 

Small Stage - $35 

Medium Stage - $60 

Large Stage - $100

Jumbo Stage - $200 

Price includes setup and teardown. 

Black Rope and Stanchions 10ft section - $10 

Price includes setup and teardown. 

Lap Length Table Linen - $5 per table cloth

Cloth Napkins - $2 per cloth napkin

Lap Length Table Linen is 85' in diameter and fits on both round and rectangle tables. 

Any linen rented through UCES will be placed on tables by the UCES team before client arrival. 

Black and White linen are always avaialble for rental, color overlays are available on a case-by-case basis. 

Linen must be rented thorugh the Event Coordinator at minimum of two weeks prior to the event date. 

Color overlays - $5 per overlay - 61"x61' in size. Must be paired with black or white tablecloth ($10 total per table cloth). Possible colors: Ivory, Gold, Navy, Royal, Blue, Sandalwood, Green, Burgandy, red, Brown, Teal, Burple, Black - call for availbility. 

Photo: Rounds shown in the Auditorium with white linen and green overlays. 

Black Banjo Pipe and Drape - $25 per 10ft long section. Heigths: 8ft tall, 14 ft tall, 16ft tall. 

Black Velour Pipe and Drape - $25 per 10ft long section. Heigths: 8ft tall, 14 ft tall, 16ft tall. 

Price includes setup and teardown, pipes, stands, and drape. Can only be used inside of the University Commons, outside use is not available. 

Pipe and drape shown below along the wall in Conference Center A. 

Grills - $35 for four hours

Can only be delivered to the Cannon Greens. Charcoal and grilling utensils are not provided. Risk Management approval is required. 

Wireless handheld microphones are included in the room rental for the following rooms: Conference Center ABC, Auditorium

Microphone Rental Fees:

Handheld/Wireless - $0

Lapel - $0

Podium Microphone (podium included) $20

Speakers not included. Delivery fees are not included in price if items are used outside of the University Commons rental space. 

Screens and Projectors are included in the room rental fee for the following rooms: Conference Center ABC, Auditorium, Nautilus Chamber

Projectors and Screen/White Board combos are included in the room rental fee for the following rooms: Troy, Sparta, Athens, Olympia 

Large TV screen with HDMI connection included in the following rooms: Marathon 

Screen and Projector Rental Fees:

Portable screen and projector - $55

Speakers not included. Delivery and setup fees not included. Cannot be used outside. 

Photo: Portable screen and projector shown in the Conference Center Lounge during a presentation. 

Battery Powered Up Lights - $15 per light

Gobo Light - $25 per light (priced per GOBO Package)

Moving Head Light - $25 per light

Truss towers not included.

UCES owned GOBO stencils are included in the GOBO package, you are also welcome to purchase and bring your own. Please see the image below for available options and demisons for ordering your own stencil. 

Price per Laptop: $0

Dell or Chromebook Options. AV tech may be requried. 

Price per podium when used out side of the Commons: $20

Price per podium when used inside of the Commons: $20

Our podium are black and come with an attached microphone. 

Photo: Power podium shown on the Auditorium stage with a laptop sitting on top. 

Confidence Monitor - $15 

Price includes setup and tear down, laptop not included. AV tech may be requried. 

 Definition: Confidence monitors are the video screens placed just in front of a speaker.

Web cam, cart and setup. Organization must run their own Zoom meeting unless tech is booked, laptop not included. 

$25

$125 - Conference Center A Wall Draping - See link here for diagram. (shown in the photo below) 

$225 - Conference Center A Wall and Side Panel Draping - See link here for diagram. 

Pipe and drape packages can be reserved through your Event Coordinator after your EMS Web reservation is reserved. 

$165 - (4) wireless mics, power podium with microphone, PA sound system, auxiliary cord for phone or laptop (if needed), bluetooth capabilities, Di boxes as needed, (10) uplights, (2) stationary lights on truss stands, a 8x16x4 stage (in CC/GH only) with stairs, screen and projector (AVL techinican priced seperately)

$475 - (4) wireless mics, PA sound system, 2 additional speakers, auxiliary cord for phone or laptop (if needed), bluetooth sound capabilties, (15) uplights, (2) moving lights on truss stands, 18x18 dance floor, 8x16x4 stage (in CC/GH only), (2) sections of 8ft pipe and drape, 1 screen and projector, (4) bistro tables with linen.

$25 - Small sound system, bluetooth capabilties, 1 wireless microphone, auxiliary cord for phone or laptop (if needed)

$50 - Bigger sound system, bluetooth capabilties, 1 wireless microphone, auxiliary cord for phone or laptop (if needed)

$100 - Up to 4 wireless microphones for Panel and Q&A, 1 Powered podium with microphone for MC or Moderator, Medium sound system (speech only - no DJ) with mixer for audio, auxiliary cord for phone or laptop (if needed), 1 projector and large screen, 1 presentation clicker (may require AV technician)

$75 - Up to 2 wireless microphone for Speaker and Q&A, 1 Powered podium with microphone for Speaker or Announcements, Medium sound system9 speech only - no DJ) with mixer, auxillary cord for phone or laptop (if needed)

$125 - Up to 4 wireless microphones for Panel and Q&A, 1 Powered podium with microphone for MC or Moderator, Medium sound system( speech only - no DJ) with mixer for audio, auxiliary cord for phone or laptop (if needed), 2 projectors and 2 screens, 1 presentation clicker (may require AV technician)

$75 - Up to 2 wireless micrphones for Speaker and Q&A, 1 Powered podium with microphone for speaker or Announcements, Medium sound system (speech only - no DJ) with mixer for audioauxiliary cable for phone or laptop (if needed), single projector and screen

$150 - Up to 2 wireless microphones, wired microphones (vocals, guitar or keyboard amp, drums, percusion, chior, ect.) for vocals or instruments, Di boxes as needed for instruments, Large PA includes 2 subwoofer speakers, 2 main speakers, and up to four monitor speakers (requires AV technician, priced seperately)

$100 - (1) wireless microphone, (2) wired microphones, (1) Di box, (2) subwoofers, (2) main speakers, (1) monitor speaker (may require AV techinician)

$115 - (8) uplights, (2) focused stationary spotlights on truss, lighting console and/or laptop to control light and light cues (requires AVL technician, priced seperately)

$175 - (16) uplights, (4) moving lights with truss stands, lighting console and/or laptop to control ights with programing cues (requires AVL technician, priced seperately)

$25 - One GOBO projector and stand, stencil is included.

UCES owned GOBO stencils are included in the GOBO package, you are also welcome to purchase and bring your own. Please see the image below for available options and demisons for ordering your own stencil. 

One Officer - $53 per hour

UWF Police Officers are required when events serve alcohol and can be required for events with large attendance and when off-campus attendees will be present. The UWF Police Department determine when police will be required. They are reserved by contacting the UWF Police Department directly. 

$25 per hour, per technician (minimum of 2 hours). 

AV technicians are reserved through your Event Coordinator.