Equipment & Fees

Conference Center ABC, Lounge and Lobby - $175 Per Hour 

Conference Center AB - $150 Per Hour

Conference Center BC - $150 Per Hour

Conference Center A - $75 Per Hour

Conference Center B - $75 Per Hour

Conference Center C - $75 Per Hour 

Conference Center Lounge - $65 Per Hour

Auditorium - $120 Per Hour

Great Hall - $75 Per Hour 

Room 259, Troy - $40 per hour. Maximum occupancy is 6 guests. 

Room 260, Athens - $50 per hour. Maximum occupancy is 24 guests. 

Room 265, Marathon - $40 per hour. Maximum occupancy is 22 guests. 

Room 268, Sparta - $40 per hour. Maximum occupancy is 12 guests. 

Room 272, Olympia  - $50 per hour. Maximum occupancy is 40 guests. 

Room 255, Nautilus Chamber  - $75 per hour. Maximum occupancy is 40 guests. 

Conference Center Lounge  - $65 per hour. Maximum occupancy is 80 guests. 

Cannon Greens - $600 per day (up to 10 hours)

Argo Greens - $600 per day (up to 10 hours)

Commons Patio - $600 per day (up to 10 hours)

Dance Floor - $350 per rental. 

Size: 18ftx18ft 

Color: Brown 

Image: Dance floor shown in the Auditorium 

Price includes setup and teardown. 

Bistro Table - $25

Price includes white or black spandex linen. Price includes setup and teardown. 

Photo: Bistro tables shown with white spandex linen accompanied with white uplights underneath in the Auditorium. 

Stage Pieces - Size 4'x8' 

Riser - Size 4'x8'x1' - $25 per riser 

Truss - 8" tall or 10" tall - $50 per truss section 

Small Stage - $55 

Medium Stage - $150

Large Stage - $300

Jumbo Stage - $500 

Price includes setup and teardown. 

Black Rope and Stanchion - $10 per 10ft section 

Price includes setup and teardown. 

Lap Length Table Linen - $10 per table cloth

Cloth Napkins - $3 per cloth napkin

Lap Length Table Linen is 85' in diameter and fits on both round and rectangle tables. 

Any linen rented through UCES will be placed on tables by the UCES team before client arrival. 

Black and White linen are always available for rental, color overlays are available on a case-by-case basis. 

Linen must be rented through the Event Coordinator at minimum of two weeks prior to the event date. 

Color overlays - $10 per overlay - 61"x61' in size. Must be paired with black or white tablecloth ($20 total for both per table). Possible colors: Ivory, Gold, Navy, Royal, Blue, Sandalwood, Green, Burgandy, red, Brown, Teal, Burple, Black - call for availability. 

Photo: Rounds shown in the Auditorium with white linen and green overlays. 

Black Banjo Pipe and Drape - $35 per 10ft long section. Heigths: 8ft tall, 14 ft tall, 16ft tall. 

Black Velour Pipe and Drape - $35 per 10ft long section. Heigths: 8ft tall, 14 ft tall, 16ft tall. 

Price includes setup and teardown, pipes, stands, and drape. Can only be used inside of the Unviersity Commons, outside use is not available. 

Black velour pipe and drape shown below along the wall of Conference Center A. 

Chairs - Each event space comes with complimentary chairs. Sizes vary per space.

Tables - Each large event space (as well as the Conference Center Lounge) comes with complimentary 5ft round tables, and 6ft rectangle tables. Small event spaces (excluding the Conference Center Lounge) include tables and chairs, sizes vary per room. 

Black Easels

Silver Sign Stands - These can be placed complimentary and hold paper sized 8.5in.x11in. (Shown below)

Wireless handheld microphones are included in the room rental fee for the following rooms: Conference Center ABC, Auditorium

Microphone Rental Fees:

Handheld/Wireless - $25

Lapel - $25

Podium Microphone (podium included) $50

Speakers not included. 

Screens and Projectors are included in the room rental fee for the following rooms: Conference Center ABC, Auditorium, Nautilus Chamber

Projectors and Screen/White Board combos are included in the room rental fee for the following rooms: Troy, Sparta, Athens, Marathon, Olympia 

Screen and Projector Rental Fees:

Portable screen and projector - $75

Speakers not included. Delivery and setup fees not included.

Photo: Portable screen and projector shown in the Conference Center Lounge during a presentation. 

Battery Powered Up Lights - $15 per light

Gobo Light - $75 per light (priced per GOBO Package)

Moving Head Light - $50 per light

Truss towers not included.

UCES owned GOBO stencils are included in the GOBO package, you are also welcome to purchase and bring your own. Please see the image below for available options and dimensions for ordering your own stencil. 

Price per laptop: $75

Dell or Chromebook Options. AV tech may be required. 

Price per podium: $50

Our podium are black and come with an attached microphone. 

Photo: Power podium shown on the Auditorium stage with a laptop sitting on top. 

Confidence Monitor - $15 

Price includes setup and tear down, laptop not included. AV tech may be required. 

 Definition: Confidence monitors are the video screens placed just in front of a speaker.

$300 - Conference Center A Wall Draping - See link here for diagram. (shown in the photo below) 

$400 - Conference Center A Wall and Side Panel Draping - See link here for diagram. 

Pipe and drape packages can be reserved through your Event Coordinator after your EMS Web reservation is reserved. 

$750 - (4) wireless mics, power podium with microphone, PA sound system, auxiliary cord for phone or laptop (if needed), bluetooth capabilities, Di boxes as needed, (10) uplights, (2) stationary lights on truss stands, a 8x16x4 stage (in CC/GH only) with stairs, screen and projector (AVL techinican priced seperately)

$1350 - (4) wireless mics, PA sound system, 2 additional speakers, auxiliary cord for phone or laptop (if needed), bluetooth sound capabilties, (15) uplights, (2) moving lights on truss stands, 18x18 dance floor, 8x16x4 stage (in CC/GH only), (2) sections of 8ft pipe and drape, 1 screen and projector, (4) bistro tables with linen.

$100 - Small sound system, bluetooth capabilities, 1 wireless microphone, auxiliary cord for phone or laptop (if needed)

$150 - Larger Sound system, bluetooth capabilities, 1 wireless microphone, auxiliary cord for phone or laptop (if needed)

$300 - Up to 4 wireless microphones for Panel and Q&A, 1 Powered podium with microphone for MC or Moderator, Medium sound system (speech only - no DJ) with mixer for audio, auxiliary cord for phone or laptop (if needed), 1 projector and large screen, 1 presentation clicker (may require AV technician)

$150 - Up to 2 wireless microphone for Speaker and Q&A, 1 Powered podium with microphone for Speaker or Announcements, Medium sound system (speech only - no DJ) with mixer, auxiliary cord for phone or laptop (if needed).

$350 - Up to 4 wireless microphones for Panel and Q&A, 1 Powered podium with microphone for MC or Moderator, Medium sound system( speech only - no DJ) with mixer for audio, auxiliary cord for phone or laptop (if needed), 2 projectors and 2 screens, 1 presentation clicker (may require AV technician)

$175 - Up to 2 wireless microphones for Speaker and Q&A, 1 Powered podium with microphone for speaker or Announcements, Medium sound system (speech only - no DJ) with mixer for audio auxiliary cable for phone or laptop (if needed), single projector and screen.

$500 - Up to 2 wireless microphones, wired microphones (vocals, guitar or keyboard amp, drums, percusion, chior, ect.) for vocals or instruments, Di boxes as needed for instruments, Large PA includes 2 subwoofer speakers, 2 main speakers, and up to four monitor speakers (requires AV technician, priced separately)

$350 - (1) wireless microphone, (2) wired microphones, (1) Di box, (2) subwoofers, (2) main speakers, (1) monitor speaker (may require AV techinician)

$300 - (8) uplights, (2) focused stationary spotlights on truss, lighting console and/or laptop to control light and light cues (requires AVL technician, priced separately)

$500 - (16) uplights, (4) moving lights with truss stands, lighting console and/or laptop to control lights with programing cues (requires AVL technician, priced separately)

$75 - One GOBO projector and stand, stencil is included

UCES owned GOBO stencils are included in the GOBO package, you are also welcome to purchase and bring your own. Please see the image below for available options and demisons for ordering your own stencil. 

One Officer - $53 per hour

UWF Police Officers are required when events serve alcohol and are reserved through your Event Coordinator. 

$45 per hour, per technican. 

AV techinicans are reserved through your Event Coordinator.