Student Organizations

Reservations and Conference Services manages spaces that offer a variety of sizes and set-ups for meetings, workshops, conferences and special events.

With a comprehensive inventory featuring everything from tables, chairs, linen and staging, to projectors, laptops, sound and lighting, Reservations and Conference Services can assist with all of your conference, meeting, or social event needs.

Our Reservations and Conference Services team looks forward to assisting you in planning your next event.



Reserving Your Space at the University Commons

EMS Web App

We make organizing your events easy. On-campus events and meetings for your registered student organization can be requested online through the EMS web, a web-based application that allows users to browse events in a calendar, view facility information, and submit and manage room reservations. 

You can access EMS through any standard browser or mobile device. You must be a University of West Florida faculty/staff member or a representative of a recognized student organization for access to this reservation system. The University Commons and Event Services staff will provide information on accessing or setting up your account information. 

Events must be scheduled at least 3 weeks in advance.

If you already have an EMS account, you can access the EMS web app via MyUWF.

If you are a UWF student organization officer, staff, or faculty member and do not currently have an EMS Web App account and would like one created for you, please submit your access request through MyUWF.


What to Expect Next 

After you submit your reservation through EMS Web, a representative from the Reservations and Conference Services team will reach out to you to go over the next steps in the planning process. This will include gathering your setup details, AV needs, event times and your event expectations.

Available Event Spaces

Board meetings to banquets. Conferences to Conventions. Performances to Pageants. Trade Shows to Expos. Chose the space that is right for your event!

Catering and Dining Options

Please check with your Event Coordinator for information on outside caterers.

Reservations and Conference Services

Non-Univerisity Affiliates

 850.474.3034
 conferenceservices@uwf.edu

University Departments

 850.474.2408
 ucesdepartmentevents@uwf.edu

Student Organizations

 850.474.3194
 ucesstudentevents@uwf.edu

Facility Hours | Spring 2023

Mon.-Fri.: 7:30 a.m.-9:30p.m.

Sat.: 11 a.m.-7:00 p.m.

Sun.: CLOSED