University Departments

The Univeristy Commons event spaces offer a variety of sizes and set-ups for meetings, workshops, conferences and special events.

With a comprehensive inventory featuring everything from tables, chairs, linen and staging, to projectors, laptops, sound and lighting, Reservations and Conference Services can assist with all of your conference or meeting equipment needs.

Our Reservations and Conference Services team is happy to assist you with planning your event. Reserve your space through EMS Web to get started.

Reserving Your Space at the University Commons as a UWF Department

EMS Web App

We make organizing your events easy. On-campus events and meetings for your department can be requested online through the EMS web, a web-based application that allows users to browse events in a calendar, view facility information, and submit and manage room reservations.

You can access EMS through any standard browser or mobile device. You must be a University of West Florida faculty/staff member or a representative of a recognized student organization for access to this reservation system. The University Commons and Event Services staff will provide information on accessing or setting up your account information.

Events must be scheduled at least 3 weeks in advance.

If you already have an EMS account, you can access the EMS web app via MyUWF.

If you are a UWF student organization officer, staff, or faculty member and do not currently have an EMS Web App account and would like one created for you, please submit your access request through MyUWF.

What to Expect Next

After you submit your reservation through EMS Web, a representative from the Reservations and Conference Services team will reach out to you to go over the next steps in the planning process. This will include gathering your setup details, AV needs, event times and your event expectations.

For a full list of event spaces, equipment add on's and applicable fees, please visit our Equipment and Fees page.