This guide provides UWF faculty and staff instructions
to assist with registration or handle overrides, such as permission to enter
a closed class, permission required, etc. A completed registration
form, signed by the student, should be obtained from each student when you
process their registration through CICS. These forms must be submitted
to the Office of the Registrar.
Don't forget that social
security numbers have been replaced in all cases by the UWF ID.
UWF encourages students
to utilize Argus (for currently enrolled students) or
LightHouse (for new or readmitted students) for
Web
Registration.
Web Registration is available 24 hours a day, with the exception
of
Mondays from
12:45 AM to 6:30 AM
and
Tuesdays - Fridays from
3:45 AM - 4:30 AM.
SCHEDULE
ADVANCE REGISTRATION
only for degree students enrolled Fall 2007. These students may begin
registering by the following schedule. The system will check their
classification and last semester of enrollment and give you an error message
at the bottom of the screen if it's too early to register them.
|
Advance
Registration
Monday, November 5 - Sunday, Sunday, November 11
for degree-seeking
students enrolled Fall 2007 |
|
|
Can
begin on or after |
Registrar's
Office Hours -
Building 18 |
Graduate Students
(classes 6, 7, or 8) |
Monday,
Nov. 5 |
8:00 AM - 5:00
PM |
| Seniors (class 4) |
Tuesday,
Nov. 6 |
8:00 AM - 5:00
PM |
|
Students
who have earned 60 - 89.99 sh |
Wednesday,
Nov. 7 |
8:00 AM - 5:00
PM |
|
Students
who have earned 30 - 59.99 sh |
Thursday, Nov. 8 |
8:00 AM - 5:00
PM |
|
Students
who have earned
0 - 29.99 sh |
Friday, Nov.9 |
8:00 AM - 5:00
PM |
| All of the above |
Saturday,
Nov. 10 -
Sunday, Nov. 11 |
closed |
SPECIAL PRIORITY
REGISTRATION:
The
following degree-seeking students, who are identified in the system, can be registered
beginning the first day of Advance Registration:
|
•
Athletes
•
Honor Students
(University Honors Program) |
•
Student Success Program Students
•
Students with disabilities |
EXCEPTIONS:
Students taking advantage of the following Tuition Waiver Programs are
registered only in the Office of the Registrar.
•
Senior Citizen Tuition Waiver -- Information
for Senior Citizens
•
State Employee Tuition Waiver -- Information
for State Employees
If you display a
student's registration screen and see a message above the course title
column indicating the student has previously taken course work using a
Tuition Fee Waiver, do not register
the student for any courses unless the student indicates he/she is assuming
personal responsibility for the payment of fees. Students wishing
to register using a Tuition Fee Waiver should be directed to the Office
of the Registrar, Building 18.
OPEN
REGISTRATION
for current, new, and readmitted students
who will be degree-seeking for Spring 2008 and non-degree students
registering for off-main campus courses (locations other than 01) or
graduate level courses (numbered 5000-8999). Degree-seeking students
who have already registered may drop/add during this registration period.
You will get an error message if the student is required to update his/her
application or apply for readmission; direct students to Admissions
(Building 18, Room 101).
|
Open Registration
Monday, November 12 -
Sunday, December 9
for current, new, and readmitted students who will be degree-seeking for
Spring 2008 and non-degree students registering for off-main
campus courses (locations other than 01) or graduate level
courses (numbered 5000-8999) |
|
Registrar's
Office Hours - Building 18 |
|
Monday, Nov.
12 |
closed |
| Tuesday, Nov. 13 -
Friday, Nov. 16 |
8:00 AM - 5:00
PM |
| Saturday, Nov.
17 -
Sunday,
Nov. 18 |
closed |
| Monday, Nov. 19 -
Wednesday,
Nov. 21 |
8:00 AM - 5:00
PM |
| Thursday, Nov.
22 -
Sunday,
Nov. 25 |
closed |
| Monday, Nov. 26 -
Friday, Nov. 30 |
8:00 AM - 5:00
PM |
| Saturday,
Dec. 1 -
Sunday,
Dec. 2 |
closed |
| Monday, Dec. 3 -
Friday, Dec. 7 |
8:00 AM - 5:00
PM |
| Saturday,
Dec. 8 -
Sunday, Dec. 9 |
closed |
REGULAR REGISTRATION
for all degree-seeking and non-degree
students, and students cleared for admission or readmission. Degree-seeking
students who have already registered may drop/add during this registration
period. You will get an error message if the student is required to update
his/her application or apply for readmission; direct students
to Admissions (Building 18, Room 101).
|
Regular
Registration for All Students for All Courses
Monday, December 10, - Sunday,
January 6 |
|
Registrar's
Office Hours - Building 18 |
| Monday, Dec. 10
-
Friday, Dec. 14 |
8:00 AM - 5:00
PM |
| Saturday, Dec.
15
-
Sunday, Dec. 16 |
closed |
| Monday, Dec.
17
-
Friday, Dec. 21 |
8:00 AM - 5:00
PM |
| Saturday, Dec.
22
-
Tuesday, Jan. 1 |
closed |
| Wednesday, Jan.
2
-
Thursday, Jan. 3 |
8:00 AM - 5:00
PM |
| Friday, Jan.
4 |
8:00 AM - 5:30 PM |
| Saturday, Jan. 5 -
Sunday, Jan. 6 |
closed |
FIRST DAY OF CLASSES - Monday, January 7
|
DROP/ADD
AND LATE REGISTRATION
This registration period is for registered
students to change their schedules and for all students cleared for admission
or readmission who have not already registered. The system will
assess the appropriate late registration fee automatically.
|
Drop/Add
(schedule changes) and
Late Registration (late
registration fee assessed)
Monday, January 7 - Friday, January 11 |
|
Registrar's Office Hours -
Building 18 |
| Monday, Jan. 7
-
Thursday, Jan. 10 |
8:00 AM - 5:30 PM |
| Friday, Jan. 11 |
8:00 AM - 5:00
PM |
NOTE:
If you process a registration during the Late Registration period for
which a late fee is inappropriate due to extenuating circumstances, direct
the student IMMEDIATELY to the Office of the Registrar. The student
can then complete a request for a waiver of the Late Registration Fee.
IMPORTANT
NOTES
|
A. |
Prerequisites
- Instructors of courses with prerequisites may access the
Course and Scheduling Tasks channel on the My Office
tab in
Argus to view lists of students whose record
does not contain an exact match for the official prerequisite.
|
|
B. |
Military/Civil
Service - Due to our military relations and regional location,
it is important to use the right side of the registration form
related to military. Please ask students if they are associated
with the military in any way. If so, they should complete the
section on military information. |
|
C. |
Registration
& Drop-Add Forms - Be sure to initial and date each
processed registration form. Retain the white copy of the registration
and all copies of "Permission" and "Course Annotation" forms.
Original copies of these forms must be submitted to Carol Langford
in the Office of the Registrar each Wednesday and Friday. All
actions and notations must be clearly indicated on the schedule
as well as the semester for which the registration was processed.
|
|
D. |
Financial
Aid Flags - Students who have Financial Aid flags will be
noted on the REGD with a yellow bar “Financial Aid Warning.”
DO NOT IGNORE THIS BAR! When the bar appears, students
should be informed that a flag was received. Students
should be referred to Student Accounts (Bldg 20E) if they have
questions regarding this warning flag. |
|
E. |
Course
Load - Check the course load before you print a fee schedule.
Undergraduate students enrolling in more than 18 semester hours
and graduate students enrolling in more than 12 semester hours
must have approval from the Chairperson of their major department.
Do not register a student beyond his/her limit without special
permission. Make appropriate notations on the student's
registration form when overriding the maximum number of hours
allowed. |
CICS PROCEDURES
|
1. |
Key
in REGD UWF ID 200801 and press ENTER
to display student's registration screen.
|
|
2. |
Students
with Cashier's HOLD's for outstanding charges of $100 or less
which are not more than 120 days past-due, may register with the
understanding that all of these charges must be paid by their
first fee payment deadline. Students should check their
account balance through
Argus. |
|
3. |
If
a student has a HOLD on his/her record (indicated as "*****"
under HOLDS at the top right of the screen) not covered in the
procedure outlined in #2 above, press function key 3 to check
the HOLD, and instruct them to contact the appropriate offices
to be cleared for registration. If the HOLD message is followed
by "Lifted" or "Deleted," that HOLD is not preventing registration
and the student should not be directed to the office placing
that HOLD. Press function key 12 to return to the student's
REGD screen.
|
|
4. |
Move
your cursor to the line under REF#.
|
|
5. |
To
ADD a course enter the four-digit reference number for the course
from the student's schedule and press function key 2 (UPD).
|
|
6. |
Courses
which are subject to the repeat course surcharge will appear
in "yellow" on the REGD screen at the time the registration
is data entered to the system. This will assist you to identify
the course/courses to which the surcharge was applied prior
to providing the student with a printed copy of the fee schedule.
|
|
7. |
To
DROP a course move your cursor to the first digit of the course's
reference number, press the "End" key to remove the reference
number, and press function key 2.
|
|
8. |
To
the right of the REGD screen there are columns headed C, P,
T, R, L, and H. These columns will be flagged and you will get
a red "ERROR" message if there's a problem with registering
the student for the course. |
|
9. |
After
student's registration is entered, print fee schedule by pressing
function key 10 if you can host print. If you can't provide the student with a fee schedule, direct the student to his/her schedule and account balance in
Argus. |
|
10. |
You may view the student's fee schedule by going to the last
field at the bottom of the screen, typing a "Y" and pressing
function key 1. When you're finished looking at the schedule,
exit the fee schedule by pressing function key 3. |
REMEMBER
. . .
The computer will tell you if you've made a mistake or if more information
is needed. Be sure to check for all error messages before printing
a fee schedule.
PASS/FAIL
AND AUDIT OPTIONS
The pass/fail option is available only to undergraduate and non-degree
students; graduate students may not take a course pass/fail. If a
student wishes to take a course pass/fail or audit, it should be noted
under the type grade column of the registration form. You must key
in the proper code on the REGD screen under the "TYPE" column. Enter
"P" for pass/fail or "X" for audit. If a student wishes to audit a
course and they are classified as a non-resident for fee purposes,
he/she may do so at the in-state fee. If an out-of-state student elects
to change to the conventional grade system by the deadline for cancellation
of audit, out-of-state fees will be assessed for the course. NOTE:
Students choosing the pass/fail option should be reminded that no
university requirement (Gordon Rule, general studies, etc.) can be
met with a course taken pass/fail.
VARIABLE HOUR/INSTRUCTOR COURSES
For directed studies, thesis, action research, and other variable
hour courses, enter "FIND" as the reference number, the prefix and
course number (note that there is no space between the prefix and
number), credit hours, instructor's UWF ID, the term,
and location code. Directed studies will also require a title.
Use the RINB screen to find the appropriate instructor's UWF
ID for the actual registration process.
Do not record
instructors' UWF ID
on the student's copy of the registration/drop/add form or special
permission form. The instructor's name must be clearly PRINTED
on each form as required for registration (i.e., directed studies)
or special permission (i.e., thesis).
|
TERMS |
Begins |
Ends |
|
Term A = all semester |
Monday,
January 7 |
Friday,
May 2 |
|
Term B
= first half of semester |
Monday, January 7 |
Friday, February 22 |
|
Term C
= second half of semester |
Tuesday,
March 4 |
Friday, April 25 |
|
Term E
= courses with individual beginning, ending, and fee payment dates. |
(F5--flip) RCSB for beginning/ending/fee payment dates for
each Term E course |
COMMONLY
USED LOCATIONS -- See help screen under LOC on RCSB
for additional codes.
| 01 =
Pensacola Campus |
09 = Eglin Center |
OL = OnLine Campus |
| 43 = Fort Walton Beach Campus |
E7 = Internet |
|
SUFFIX IDENTIFIERS
-- Some courses will have a letter following the course number.
C
- indicates course has a combined lecture and lab (lab may be included
within course)
L
- identifies a lab
SECTION
ERROR MESSAGES ON REGD -- NOTE: All overrides should be
noted on registration form.
|
Closed
column |
C
|
Closed
class; needs permission to enter closed class--DO NOT OVERRIDE
WITHOUT PERMISSION SLIP.
If they wish, these students can be placed on a
“Notification List” to be notified if another section of the
course is opened. Type an N over the C and update.
The student will be added to the Notification List for the
Course which can be viewed in
Argus in the
Course and Scheduling Tasks channel.If a Z appears as the
error message, the student is already on the Notification List
for this course. |
|
D/W |
Closed
class with waiting list maintained in the department offering
the course; needs permission to enter a waiting list class--DO
NOT OVERRIDE WITHOUT PERMISSION SLIP. |
|
Permission
column |
E |
Admission
to Teacher Education required (do not override; refer student
to Teacher Education) |
|
F |
Course
is restricted to foreign students; requires special permission |
|
G |
Requires Admission to
Candidacy |
|
M |
Military
transition course (requires permission from Special Education
Department) |
|
N |
Course
is restricted to National Student Exchange students; direct
student to Linda Johnson, Rebekah Weeden, or Sarah Kuhl in
the Office of the Registrar |
|
P |
Departmentally
controlled class; requires special permission
Courses
coded with "P" are permission only, and require
departmental authorization prior to enrollment. Faculty
and staff can access permission course authorization codes
through the Course and Scheduling Tasks channel on
the My Office tab in Argus. Students can obtain authorization
codes from the instructor or designee in the department offering
the course. The four-digit authorization code can be
given to the student verbally (in which case the student should
write it on the registration form), via permission form, or
written directly on the registration form.
Permission
course authorization codes are required only for fixed hour
permission courses. When processing a registration using
REGD, the authorization code will be entered in the
first four spaces of the INSTR SS# field.
Registration
for theses, directed studies, internships, Service Learning
courses, and other variable hour courses will continue to
require signature approval, but will not be assigned codes.
Service Learning courses also require permission of the Director
of the Volunteer UWF Office. Students may not register for
these types of courses via the web.
|
|
Q |
Student has not met required prerequisite for
a course in the College of Business. Refer student to the
academic department offering the course. |
|
S |
Course
is a Sponsored Institute; direct student to Linda Johnson in
the Office of the Registrar |
|
T |
Admission
to Teacher Education and department permission is required (do
not override; refer student to Teacher Education
and/or department teaching course) |
|
Time
Conflict column |
T |
Time conflict;
the system will display the schedules of the classes that are
conflicting at the bottom of the screen; registration for the
class with the error message is not processed unless the error
is overridden. |
|
X |
Indicates
a combination of courses taught at the same time and days of
the week; do not override unless one of the courses is in Term
B and one is in Term C or they are Term E courses whose beginning
and ending dates do not overlap |
| Requisite
column |
R |
Required
co-requisite, i.e. science lectures and labs; this can be cleared
only by adding the required co-requisite to the student's schedule. |
|
Level
column |
L |
Level error;
indicates level of course inappropriate for student's classification
and must be overridden or appropriately typed in the Registrar's
Office: |
UNDERGRADUATE
STUDENT ENROLLING IN GRADUATE LEVEL COURSES
| 1. |
An
undergraduate student may enroll for a 5000 level course
with the approval of his/her academic advisor. Use the
program type "4" in the "PRG"
column on REGD screen if a 5000-level course will
be used in the student's undergraduate program. |
| 2. |
An
undergraduate student may enroll for a 6000- or 7000-level
course only if he/she has applied and/or been accepted
to a graduate program (this must be verified by the RSAC
screen). |
| 3. |
An
undergraduate student may NOT use a 6000- or 7000-level
course in an undergraduate program. Override the error
message if the course will be used later in a graduate
program. |
|
NON-DEGREE
STUDENTS ENROLLING FOR GRADUATE LEVEL COURSES
| 1. |
A
non-degree student may enroll in a 5000- or 6000-level
course. |
| 2. |
Inform
non-degree students to contact the course department to
verify that a 6000-level course is not restricted to students
in a graduate program. |
|
GRADUATE
STUDENT ENROLLING IN 3000-4000 LEVEL COURSES - A graduate student
may register for 3000-4000 level courses two different ways:
| 1. |
For
undergraduate credit. The student will not use the course
as part of his/her graduate program and does not wish
to take the course for graduate credit as a "Graduate
Course Substitution." Write "for undergraduate
credit" on the registration form by the course
and override the level error. |
| 2. |
To
be used in a graduate program. |
|
A. |
Student
wishes to include the undergraduate course in his/her
graduate program |
|
OR |
|
|
B. |
Student
wishes to take the undergraduate course for graduate credit.
The student must submit a "Use of Undergraduate Courses
in Graduate Programs" form to the Office of the Registrar
prior to the end of drop/add -- a student will not receive
graduate credit for an undergraduate level course or have
an undergraduate level course included in his/her graduate
program unless the "Use of Undergraduate Courses
in Graduate Programs" form is properly completed,
approved, and submitted to the Office of the Registrar
prior to the end of drop/add for the semester in which
the course is taken. Upon receipt of a completed
"Use of Undergraduate Courses in Graduate Programs"
form, the Office of the Registrar will type the course
for the appropriate credit. OVERRIDE ERROR AFTER EXPLANATION
TO STUDENT. |
|
| Honors
column |
H |
Course
restricted to Honors Students in good academic standing (student
will be coded "H" in the "HONORS"
field near the top of the screen; if student is coded "P"
in this field he/she is an Honors student and may be registered
early but not for Honors courses; if student is coded "T"
in this field he/she has been terminated from the Honors Program)
May override with permission of the instructor. |
ERROR OVERRIDE
If you get an error message on a class but have resolved the problem,
i.e. the student has a permission slip or you've worked out the time
conflict, the override is "O."
INFORMATION
SCREENS:
The following screens may be helpful in locating specific information:
HOLD
UWF ID# -- indicates which office must be
consulted to clear hold
RCSB 200801
-- course browse -- schedule, limit/enrollment, instructor, bldg/room
RCSO REF# 200801
-- course offering
-- specific information on section and co-requisites
RSAC UWF ID# -- student actions -- classification,
status, major
RINB INSTRUCTOR'S LAST NAME -- instructors'
UWF ID browse
|
|