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Human Resources

Medium version of the image of UWF's 6th President, Dr. Martha Saunders, talking with people on campus in Pensacola

Welcome to the Human Resources' website. Whether you are a staff member, faculty member, applicant, student, or a member of the public, we welcome your visit and look forward to assisting you. Our website is designed to provide portals for site visitors based on the type of visitor: job seeker, new hire, employee, or supervisor.


News and Announcements:

To learn more about what is happening in Human Resources and around campus, review the articles below.

 

Minimum Wage Increase Effective September 30, 2021

Effective Thursday, September 30, 2021, the Florida minimum wage will increase to $10.00 per hour. Human Resources will process pay increases for all hourly OPS student and OPS staff employees whose hourly wages are below that amount effective Thursday, September 30, 2021. Departments do not need to prepare Personnel Action Forms for these increases. A Report of Personnel Action documenting these increases will be forwarded to the affected departments after the change is processed. If you have questions, please contact Nicole Zamary at 850-474-2608 or Carol Gentry at 850-474-2605.


 

The Workplace Flexibility Program Manual is a guideline for both the supervisor and the employee interested in flex scheduling or remote work.  Both of these programs are intended to create flexible conditions that will enhance the capability of both the employee and the University to meet/exceed the stated goals and objectives more effectively.
 
You can find the following forms on MyUWF:
  • Flexible Work Schedule Request Form
  • Remote Work Request Form

  • Please be sure to review your office procedure for closing and securing offices.
  • Instructions for leave reporting for each emergency closing will be posted to the Human Resources homepage.   
  • Remember to bring your leave reports and timesheets up-to-date prior to your departure.
  • Please print out a copy of the Insurance Contact Information details. 
  • Be sure to print out a copy of the Workers' Compensation Report of Injury‌ Form. 
  • You may want to bookmark the University Police and Environmental Health and Safety web pages.
  • Remember that official information regarding the closing and reopening for University of West Florida employees is FM Radio 88.1 WUWF and the UWF Home Page.

Those who will be on the critical work team during the closing should confirm their contact information is up to date with their supervisor prior to departure and review the emergency Worker’s Compensation Injury reporting process for that period.

UWF Temporary Hiring Suspension

The University of West Florida enacted a hiring suspension on March 19, 2020.  On July 12, 2021, the hiring suspension is still in effect for University Work Force position. This includes any University Work Force position paid by E&G, Auxiliary, C&G, and Foundation funded appointments.

This temporary suspension also applies to all promotions, any permanent pay increases, and reclassifications. 

If you have any questions, please contact jsprague@uwf.edu.

How long will the hiring suspension last?

The hiring suspension will be reevaluated in December 2021.  An exception may be granted in writing by the appropriate Division Head and the Associate Vice President for Human Resources.

Are positions NOT included in the suspension required to be approved by the division head and AVP of HR?

For the duration of the University’s hiring suspension, Human Resources recommends that you speak with your department head/division head prior to hiring OPS and student employees.   

What are the applicable reasons for exceptions?

Reasons for exception may include positions critical to:

  • Campus and personal health and safety
  • Compliance with federal, state, and local laws and regulations
  • Delivery of essential University services
  • Courses necessary for timely graduation
  • Advancement of the academic mission

What is the process to receive an exception for a staff hire?

To request an exception, the hiring manager must email the request for approval, including the rationale for the request, the appropriate Division Head and to Jamie Sprague, Associate Vice President for Human Resources, for review and consideration. If approved for recruitment, job openings will be advertised in accordance with the University's normal recruitment process.

Can I offer a promotion or added responsibilities during this time period?

Unless an exception has been granted by the appropriate Division Head and the Associate Vice President for Human Resources, you cannot offer a promotion or added responsibilities during this time period.

Updated recommendations from the CDC regarding the necessity of masks among vaccinated people can be a cause for hugs and celebration, but after more than a year of conscientious compliance with masks, hand sanitizer, and social distancing, some anxiety about going mask-free makes sense!

For some quick help getting more comfortable seeing everyone's beautiful smile again, two self-directed Therapy Assistance Online (TAO) sessions can provide effective strategies for employees. The two sessions are:

  • Facing Your Fears (15 minutes)
  • Exposure (30 minutes)

In Facing Your Fears, employees will explore the relationship between anxiety and avoidance, the pros and cons of avoidance, and what it might be like to stop avoiding a particular situation.

In Exposure, employees will recognize how exposure can help reduce anxiety and build confidence. They'll create their own SUDS (Subjective Units of Distress) hierarchy and come up with a plan to carefully and deliberately face anxiety-provoking situations.

To access TAO, employees will need to register with their UWF account at Therapy Assistance Online. These TAO sessions are free to employees. These modules can be found by clicking on "Browse All Sessions" and searching for the desired module by name, then clicking "Filter".

If you are having technical problems with TAO, please contact support@taoconnect.org.

Effective immediately, OPS Staff/Student Effort Recaps are to be submitted using the "OPS Effort Recap" template in DocuSign. More information and instructions can be found on the Human Resources Time and Leave Reporting web page.

In order to be able to send documents through DocuSign you must take the DocuSign Sender training which is available through SCOOP and be set up as a Sender by ITS. Please refer to the "Obtaining DocuSign Sender Certification" process in Confluence. You will then be able to send an OPS Staff/Student Effort Recap using the “Use a Template” feature in DocuSign. If you have questions, please contact Carol Gentry at 474-2605 or Nicole Zamary at 474-2608.


To view our job openings, go to

careers.uwf.edu


General Data Protection Regulation

The University of West Florida (UWF), is committed to safeguarding the privacy of personal data. UWF is subject to the European Union General Data Protection Act (GDPR) if data is provided from a location in the European Union. For more information on whether the GDPR applies to your personal data, please visit the EUGDPR website. For detailed information and to learn more, please visit the UWF General Data Protection Regulation webpage or the UWF EU GDPR Privacy Notice. For information as to how this pertains to Human Resources, please visit the UWF Human Resources GDPR Privacy Notice.


Combined Annual Security & Fire Safety Report

The University of West Florida is committed to assisting all members of the UWF community in providing for their own safety and security. The 2020 - 2021 Combined Annual Security and Fire Safety Report is available on the University of West Florida Police Department website.

The website and booklet contain information regarding campus security and personal safety including topics such as: crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. They also contain information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University of West Florida; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like to receive a hard copy of the 2018–2019 Combined Annual Security and Fire Safety Report which contains this information, visit the UWF Police Department at Building 94 or request a copy be mailed to you by calling 850-474-2022. This information is required by law and is provided by the University of West Florida Police Department.