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Human Resources

Medium version of the image of UWF's 6th President, Dr. Martha Saunders, talking with people on campus in Pensacola

Welcome to the Human Resources' website. Whether you are a staff member, faculty member, applicant, student, or a member of the public, we welcome your visit and look forward to assisting you. Our website is designed to provide portals for site visitors based on the type of visitor: job seeker, new hire, employee, or supervisor.


News and Announcements:

To learn more about what is happening in Human Resources and around campus, review the articles below.

 

Congratulations to all of the 2022 Employee Recognition and Awards Program (ERAP) Winners!

You are invited to review the materials provided below which outline the characteristics of a deferred pay plan for Nine Month Faculty member’s salary being paid over 12 months. These materials include a review of the advantages and disadvantages of this plan option and its effects on insurance, benefits and retirement, and possible alternatives to participating in the Plan.

The enrollment dates for this program will be March 1, 2022 to June 30, 2022. Those who are enrolled and wish to discontinue must complete the Termination form between March 1, 2022 to June 30, 2022. Enrollment and Termination forms must be sent to Human Resources Bldg. 20 East and received by close of business June 30, 2022.

  1. Video of the Thursday, April 2, 2015 informational Session
  2. PowerPoint Presentation (It is recommended that you print out this presentation and then view the video)
  3. Once you have viewed the video and PowerPoint, you may complete the ‌ Enrollment Form and return it to Human Resources, Building 20 East.  
  4. Form to  Request Termination of the Nine Month Faculty pay over 12 months Plan Option
  5. Frequently Asked Questions‌ 

If you have any questions contact Jamie Sprague at 850.474.2156 or jsprague@uwf.edu or Billy Pollard at 850.474.3025 or wpollard@uwf.edu.

President Saunders has announced that Friday, May 27, 2022, will be designated a Declared Holiday. All non-exempt personnel should report this day as a “Holiday” on their timesheets for the pay period of 05/15/2022 to 05/28/2022. Exempt employees do not account for the closing on their leave reports and are paid their normal salaries. For more information regarding the Declared Holiday or how to report time, please contact Nicole Zamary at 850.474-.2608 or Christine Dillard at 850.474.2508.

Due to the Memorial Day Holiday, this is an early payroll processing pay period. All timesheets and leave reports should be submitted for approval no later than 3:00 pm, Wednesday, May 25, 2022. All timesheets and leave reports will need to be approved by 10:00 am, Thursday, May 26, 2022.

President Saunders has announced that Friday, July 1, 2022, will be designated a Declared Holiday. All non-exempt personnel should report this day as a “Holiday” on their timesheets for the pay period of 06/26/2022 to 07/09/2022. Exempt employees do not account for the closing on their leave reports and are paid their normal salaries. For more information regarding the Declared Holiday or how to report time, please contact Nicole Zamary at 850.474-.2608 or Christine Dillard at 850.474.2508.

Please refer to the Ukraine Resource List from the EAP as of February 25, 2022.

The State Employees' Prescription Plan will begin offering specific coverage for certain COVID-19 tests per the recent announcement: Over-the-Counter (OTC) COVID-19 Tests. Members with questions about the coverage should contact CVS/Caremark at 888.766.5490.

The Workplace Flexibility Program Manual is a guideline for both the supervisor and the employee interested in flex scheduling or remote work.  Both of these programs are intended to create flexible conditions that will enhance the capability of both the employee and the University to meet/exceed the stated goals and objectives more effectively.
 
You can find the following forms on MyUWF:
  • Flexible Work Schedule Request Form
  • Remote Work Request Form

Effective September 2020, OPS Staff/Student Effort Recaps are to be submitted using the "OPS Effort Recap" template in DocuSign. More information and instructions can be found on the Human Resources Time and Leave Reporting web page.

In order to be able to send documents through DocuSign you must take the DocuSign Sender training which is available through SCOOP and be set up as a Sender by ITS. Please refer to the "Obtaining DocuSign Sender Certification" process in Confluence. You will then be able to send an OPS Staff/Student Effort Recap using the “Use a Template” feature in DocuSign. If you have questions, please contact Sheri Jernigan at 850.474.2884 or Nicole Zamary at 850.474.2608.


To view our job openings, go to

careers.uwf.edu


General Data Protection Regulation

The University of West Florida (UWF), is committed to safeguarding the privacy of personal data. UWF is subject to the European Union General Data Protection Act (GDPR) if data is provided from a location in the European Union. For more information on whether the GDPR applies to your personal data, please visit the EUGDPR website. For detailed information and to learn more, please visit the UWF General Data Protection Regulation webpage or the UWF EU GDPR Privacy Notice. For information as to how this pertains to Human Resources, please visit the UWF Human Resources GDPR Privacy Notice.


Combined Annual Security & Fire Safety Report

The University of West Florida is committed to assisting all members of the UWF community in providing for their own safety and security. The 2021 - 2022 Combined Annual Security and Fire Safety Report is available on the University of West Florida Police Department website.

The website and booklet contain information regarding campus security and personal safety including topics such as: crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. They also contain information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University of West Florida; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like to receive a hard copy of the 2021–2022 Combined Annual Security and Fire Safety Report which contains this information, visit the UWF Police Department at Building 94 or request a copy be mailed to you by calling 850.474.2022. This information is required by law and is provided by the University of West Florida Police Department.