Human Resources



Welcome to the Human Resources' web site. Whether you are a staff member, faculty member, applicant, student, or a member of the public, we welcome your visit and look forward to assisting you. Our web site has recently been revised to provide portals for site visitors based on the type of visitor: job seeker, new hire, employee, or supervisor.

News and Announcements:

To learn more about what is happening in Human Resources and around campus, review the articles below.

Employee Recognition and Awards Program (ERAP) for 2017

The 2017 Employee Recognition and Awards Program (ERAP) congratulates this year's winners. Thank you to all those who were nominated for their efforts, hard work, and dedication to the University of West Florida.

Information regarding the Nine Month Faculty Pay Over 12 months option

You are invited to review the materials provided below which outline the characteristics of a deferred pay plan for Nine Month Faculty member’s salary being paid over 12 months. These materials include a review of the advantages and disadvantages of this plan option and its effects on insurance, benefits and retirement, and possible alternatives to participating in the Plan.

  1. Video of the Thursday, April 2, 2015 informational Session
  2. PowerPoint Presentation (It is recommended that you print out this presentation and then view the video)
  3. Excel Estimating Tool‌: This is an excel file designed for you to look at how your personal salary and benefits would look in the current pay plan and in the Nine Month Faculty Pay Over 12 months option.
  4. Once you have viewed the video and used the excel calculation tool, you may complete the Authorization For Nine Month Faculty Pay Over 12 Months Plan Option form‌ and return it to Human Resources, Building 20 East.  
  5. Form to Request Termination of the Nine Month Faculty pay over 12 months Plan Option
  6. Frequently Asked Questions‌ 

Call Jeff Comeau at 474-2610 or email or Billy Pollard at 474-3025, for more information. 

Revised Form I-9, Employment Eligibility Verification Effective January 22, 2017

The U.S. Citizenship and Immigration Services (USCIS) recently issued a revised edition of the Form I-9, Employment Eligibility Verification.  Beginning January 22, 2017, the revised edition of the form dated 11/14/16 will become mandatory for employers to complete with all new hires. The revision date is found at the bottom left-hand side of both the form and instructions. 

The revised edition provides a “smart” PDF version of the form that may be filled out on a computer or by hand.  However, regardless of the method you use to complete the Form I-9,  the form must be printed to paper and signed by hand by the employee, employer and , if applicable, any preparer or translator.  Highlights of the changes include:

      • Expanded instructions including on-screen instructions for each field when completing the “smart” PDF version of the form. 
      • Expanded requirement that all Employee Information fields are completed. If a field does not apply to an employee (i.e., Middle Initial, Other Last Names and Apt. Number) or they choose not to supply an optional field (i.e., E-mail Address and Telephone Number), N/A must be entered in that field.    
      • New option to clear the form and start over when completing the “smart” PDF version of the form.
      • New validation feature to alert the user if the fields have been improperly filled or left blank when completing the “smart” PDF version of the form.
      • New requirement for the employee to check whether a preparer and/or translator was used or not.
      • New Citizenship/Immigration Status field in Section 2.  If the employee and employer are completing the “smart” PDF version of the form together at one time, the employee’s name and citizenship/immigration status is automatically loaded based on information completed in Section 1.  If Section 2 is completed at a separate time or by hand, the employer will need to enter the employee’s name and the appropriate citizenship/immigration status number as recorded in Section 1 by the employee.

The revised edition of the form and “Tips-I9-Completion” can be found on the Human Resources website. We encourage users to review these tips prior to completing and/or certifying a Form I-9.

If you have any questions regarding completion of the revised form, please contact Carol Gentry at 474-2605, or Nicole Lohr at 474-2608.




FLSA Overtime Changes Postponed

On November 22, 2016, a Federal judge in Texas granted a nationwide preliminary injunction that suspends the Fair Labor Standards Act (FLSA) overtime regulatory changes from taking effect on December 1, 2016. 

The preliminary injunction is not permanent and serves to temporarily delay the implementation of these overtime regulatory changes.  At this time, it is uncertain what the final resolution will be regarding this legal action.

Due to this injunction, the University of West Florida will postpone its plan to implement these overtime regulatory changes.

All affected salaried/exempt employees who previously received notification from Human Resources concerning the impact of these changes to their position will no longer be converted to an hourly/non-exempt status.  These employees will continue to only be required to submit leave reports for any leave taken during a pay period and will not be eligible for overtime compensation.  Human Resources will have online leave reports for the current pay period available for these employees by Wednesday, November 30, 2016.  Human Resources will also remove any time sheets for this current pay period that have been initiated by these employees.

Human Resources will continue to closely monitor this legal action and will advise the campus community of any future decisions.

For further assistance, please contact Human Resources at 850-474-2694 or

Tuition Waiver Program Information

Who is eligible?

This program is for full-time employees in established (non-OPS) positions. Qualifying employees may also assign part or all of their benefit to dependents meeting certain criteria.

What does it cover?

Employees may use the waiver for themselves for up to six credit hours
per semester (graduate or undergraduate). Dependents would be able to waive six credit hours of undergraduate or three hours of graduate level courses. The base tuition for authorized courses may be waived from the Student Account, but there may still be some fees to pay (for example, a Material and Supply Fee or Online Course Fee would still be the student's responsibility). Certain courses may not qualify (see the full details and recent updates on the HR Website for more information).

How to apply:

Employees wishing to use this benefit must apply for it every semester for which they intend to use the waiver. In "MyUWF", the "Employee Tuition Fee Waiver" application will guide eligible employees through the process. For more information, please contact Adrian Rowley at 850-474-2604 or Jeff Comeau at 850-474-2610.

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Combined Annual Security & Fire Safety Report

The University of West Florida is committed to assisting all members of the UWF community in providing for their own safety and security. The 2016 – 2017 Combined Annual Security and Fire Safety Report‌ is available on the University of West Florida Police Department website.

The website and booklet contain information regarding campus security and personal safety including topics such as: crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. They also contain information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University of West Florida; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like to receive a hard copy of the 2016–2017 Combined Annual Security and Fire Safety Report which contains this information, visit the UWF Police Department at Building 94 or request a copy be mailed to you by calling 850-474-2022. This information is required by law and is provided by the University of West Florida Police Department.  

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