Human Resources



Welcome to the Human Resources' web site. Whether you are a staff member, faculty member, applicant, student, or a member of the public, we welcome your visit and look forward to assisting you. Our web site has recently been revised to provide portals for site visitors based on the type of visitor: job seeker, new hire, employee, or supervisor.

News and Announcements:

To learn more about what is happening in Human Resources and around campus, review the articles below.

Independence Day Holiday

The Independence Day holiday will be observed on Tuesday, July 4, 2017. On May 23, 2017, President Saunders designated Monday, July 3, 2017, as a declared holiday under UWF-REG 2.028,(1),(k). University Work Force (UWF) non-exempt employees who report work hourly should record hours as follows:

  • Employees who do not work on July 3 and July 4 should record 8.00 hours (pro-rated for part-time) of Holiday Pay for Monday, July 3 and Tuesday, July 4.
  • Employees who are required to work on July 3 and/or July 4 should indicate 8.00 hours of Holiday Pay pro-rated for part-time) and for the hours actually worked on Monday, July 3 and Tuesday, July 4 as Special Compensatory Leave Earned.
  • Employees who work flex schedules with work days in excess of eight hours will receive 8.00 hours of Holiday Pay for July 3 and July 4. Any additional hours scheduled over 8.00 hours must be covered by using accrued leave or compensatory leave (ex. 10.00 hour workday is reported as 8.00 Holiday Pay and 2.00 hours Annual Leave).
  • If the July 3 and/or July 4 holiday fell on your regularly scheduled day off, record 8.00 hours of Special Compensatory Leave Earned.

**OPS employees do not receive holiday pay **

Quick checklist for the coming June through November Hurricane Season and potential Campus Closings for 2017!
  • Please be sure to review your office procedure for closing and securing offices.
  • Instructions for leave reporting for each emergency closing will be posted to the Human Resources homepage.   
  • Remember to bring your leave reports and time sheets up-to-date prior to your departure.
  • Please print out a copy of the Insurance Contact Information details. 
  • Be sure to print out a copy of the Workers' Compensation Report of Injury‌ Form. 
  • You may want to bookmark the Environmental Health and Safety web page
  • Remember that official information regarding the closing and reopening for University of West Florida Employees is FM Radio 88.1 WUWF and the UWF Home Page.

Those who will be on the critical work team during the closing should confirm their contact information is up to date with their supervisor prior to departure and review the emergency Worker’s Compensation Injury reporting process for that period.

Revised Form I-9, Employment Eligibility Verification Effective January 22, 2017

The U.S. Citizenship and Immigration Services (USCIS) recently issued a revised edition of the Form I-9, Employment Eligibility Verification.  Beginning January 22, 2017, the revised edition of the form dated 11/14/16 will become mandatory for employers to complete with all new hires. The revision date is found at the bottom left-hand side of both the form and instructions. 

The revised edition provides a “smart” PDF version of the form that may be filled out on a computer or by hand.  However, regardless of the method you use to complete the Form I-9,  the form must be printed to paper and signed by hand by the employee, employer and , if applicable, any preparer or translator.  Highlights of the changes include:

      • Expanded instructions including on-screen instructions for each field when completing the “smart” PDF version of the form. 
      • Expanded requirement that all Employee Information fields are completed. If a field does not apply to an employee (i.e., Middle Initial, Other Last Names and Apt. Number) or they choose not to supply an optional field (i.e., E-mail Address and Telephone Number), N/A must be entered in that field.    
      • New option to clear the form and start over when completing the “smart” PDF version of the form.
      • New validation feature to alert the user if the fields have been improperly filled or left blank when completing the “smart” PDF version of the form.
      • New requirement for the employee to check whether a preparer and/or translator was used or not.
      • New Citizenship/Immigration Status field in Section 2.  If the employee and employer are completing the “smart” PDF version of the form together at one time, the employee’s name and citizenship/immigration status is automatically loaded based on information completed in Section 1.  If Section 2 is completed at a separate time or by hand, the employer will need to enter the employee’s name and the appropriate citizenship/immigration status number as recorded in Section 1 by the employee.

The revised edition of the form and “Tips-I9-Completion” can be found on the Human Resources website. We encourage users to review these tips prior to completing and/or certifying a Form I-9.

If you have any questions regarding completion of the revised form, please contact Carol Gentry at 474-2605, or Nicole Lohr at 474-2608.




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We are committed to continuously improving our web site. If you have questions, comments, concerns, or suggestions, we welcome your feedback.

Combined Annual Security & Fire Safety Report

The University of West Florida is committed to assisting all members of the UWF community in providing for their own safety and security. The 2016 – 2017 Combined Annual Security and Fire Safety Report‌ is available on the University of West Florida Police Department website.

The website and booklet contain information regarding campus security and personal safety including topics such as: crime prevention, fire safety, university police law enforcement authority, crime reporting policies, disciplinary procedures and other matters of importance related to security and safety on campus. They also contain information about crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University of West Florida; and on public property within, or immediately adjacent to and accessible from the campus.

If you would like to receive a hard copy of the 2016–2017 Combined Annual Security and Fire Safety Report which contains this information, visit the UWF Police Department at Building 94 or request a copy be mailed to you by calling 850-474-2022. This information is required by law and is provided by the University of West Florida Police Department.  

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