New Hires

Located on this website is information to help you prepare for your first day and answer questions you may have concerning your parking permit, ID card, computer access, paycheck, time sheet and benefits.


Welcome to UWF!

Greetings from President Judith A. Bense

Welcome to the University of West Florida family. Unlike other places you may have worked, you will soon realize that UWF is much more than a place of business. We are a community, working together to educate the nation's future leaders. There is nothing more fulfilling, rewarding or exciting than to be a part of this effort. I am glad that you have decided to join our family. Each of us has a specific role in preparing students for their professional careers, and our success rests on how each of us does our job. From the maintenance and landscape workers, who work diligently to make UWF the warm and inviting place it is, to the executive staff, who make major policy decisions, we all are committed to making UWF the best it can be.

As a UWF employee, you will find that those working with you care about you not only as an employee, but also as an individual. Because we are family, we are sensitive to your needs and we want you to be satisfied with your work environment. We also encourage you to be innovative, to seek new solutions, and to try new ideas. This is a place where innovation is valued rather than discouraged. Do not be afraid to try new things: only through the exploration of possibilities can we find better solutions.

Finally, we value the benefits that come through teamwork. By combining the talents of many, and by sharing opinions and ideas, we can continue UWF's march to excellence in all that we do. We encourage you to lend your expertise, to work cooperatively, and to share your talents for the betterment of UWF. We want to empower you to attain your goals and aspirations because we care about you.

Again, welcome to the University of West Florida family. We are at an exciting time in the history of UWF, and I am pleased you will be a part of it.

Sincerely,

Judith A. Bense, Ph.D.
President

Preparing for Your First Day
  • Your office administrator or hiring manager will provide and assist you with completing the required new hire documents. On or before your first day, you will be required to complete the U.S. Citizenship and Immigration Services Form I-9, Employment Eligibility Verification Form to verify your identity and eligibility to work in the United States. Please be sure to bring your original, unexpired documents from the List of Acceptable Documents‌ so they can be verified. You will also need to bring in a "copy" of your social security card for W-4 tax purposes.

Finding Your Way Around
  • This on-line, searchable campus map should help you find your way around. The Nautilus Card Office, Cashier's Office and Human Resources are all located in the Business Services area on the map.  

Getting Your Parking Permit
  • All employees who park on university property are required to register their vehicles and purchase a parking decal or hangtag. New employees may obtain a temporary parking pass from Parking Services in Building 91. Once your new hire paperwork has been processed and you have started work, you may purchase your permit from the Cashier's Office in Building 20E.

Obtaining Your UWF ID Card
  • All UWF students and staff are required to have a Nautilus Card which is our official UWF identification card. Once your new hire paperwork has been processed and you have started work, you may get your card from the Nautilus Card Office in Building 20W.

Activating Your Argonet Account
  • When your new hire paperwork is processed, a UWF employee ID number will be generated. As soon as this is done and you have started work, you will have the ability to activate your Argonet account. To do this, go to MyUWF and select the "Activate your account - New to UWF" app in the Home Items list and follow the on-screen instructions. You will set up a security password. Note: Never leave your password written down where anyone else can see it. This account allows you to access a variety of services at UWF including email, MyUWF, UWF Library, UWF Fitness Center, etc. As part of this process, you will also set up your official UWF email and calendar account.  

Receiving Your Pay
  • All university employees are paid on a biweekly basis. Our work week is from Sunday through Saturday. For a complete listing of work weeks and associated pay dates, please refer to the Payroll Calendar. Check stubs and other important information will be emailed to your UWF employee email address so be sure to activate and check your email account regularly! Your check stub and other personal information is also available using the Employee Menu (Banner) app in MyUWF.

    The preferred method of payroll distribution at UWF is direct deposit to our employee's financial institution.  It may take up to one payroll cycle for new hire direct deposits to take effect (especially if no voided check or bank documentation was provided).  In this case (or if you do not choose Direct Deposit), you will receive a paper check.  Paper checks can be picked up on payday at the Cashier's Office in Building 20E. On Tuesday a.m. following payday, any remaining paper checks are mailed to the employee's W-4 address. 

Submitting My Time
  • All university employees are responsible for the timely and accurate reporting of their work hours and/or leave taken.

    Non-exempt employees are paid on an hourly basis and must submit a biweekly Time Sheet accounting for all hours worked.

    University Work Force Exempt employees are salaried and will submit a Leave Report only in pay periods when there were exceptions or leave taken.  

    OPS Exempt employees are salaried. These positions do not include benefits (annual leave, sick leave, holidays, etc.).  OPS exempt who are absent from work for one or more full days for personal reasons, should submit an OPS Effort Recap/Time Sheet to have those hours deducted from their salary, if they are not otherwise able to make them up later in the same work week.

    If you are unsure whether your position is classified as non-exempt or exempt, your hiring manager can clarify this for you.

    You may access your Time Sheet or Leave Report by logging into MyUWF and searching for the appropriate app. The Web Time Entry deadline is typically every other Monday at 10:00 a.m. However, it may be earlier due to University holidays. See the Payroll Calendar for a complete list of pay periods and Web Time Entry deadlines. Visit our Employee Section for more information regarding Time Sheets and Leave Reporting.

Attending New Employee Orientation
  • All new hires should sign up and attend the New Employee Orientation session. This session provides a general overview of UWF history and culture, an introduction to policies and procedures, and an explanation of various benefits and services available to employees. Please arrange with your supervisor to sign up for the next session. You may sign up using the Training Reservation Desk or by calling 850-474-2694.

Enrolling in Benefits
  • In addition to the information you will receive at the New Employee Orientation Session, new employees should review our Benefits Section for detailed information on the available insurance and retirement plans and review the list of other great perks available to employees! New hires must enroll for insurance within 60 days of their hire date and for a retirement plan within 90 days of their hire date.

Earning Leave
  • UWF provides various types of leave which are dependent upon your employment type. Benefit eligible employees earn leave beginning their first day of employment at UWF.

Attending Mandatory Training
  • All UWF employees are required to attend Preventing Discrimination and Harassment training every two years. There are two classes: one for supervisory employees and one for non-supervisory employees. Please make arrangements with your supervisor to sign up and attend the next available class.

    Specific UWF Administrators are mandated by Florida Statute to attend the Reporting Suspected Child Abuse and Neglect for Professionals course. Your supervisor or Human Resources will notify you if this is a requirement of your position. UWF employees whose job responsibilities include working with children under age 18 may take this class on a voluntary basis. Individuals who choose to accept this training assume the responsibility to report known or suspected child abuse in accordance with Florida Statutes. This training can also be taken anytime online via E-Learning.

    In addition to the above mandatory training, we offer a variety of optional training classes to enhance our employees' skills. Please consult our Training & Development webpage for information. You may sign up for all training classes via the Training Reservation Desk in MyUWF

Requesting Accommodations for Disabilities
  • ADA Compliance in the Human Resources Department is responsible for ensuring campus-wide compliance with the Americans with Disabilities Act of 1990 (ADA), the Amendments Act of 2008 (ADAAA), and the Rehabilitation Act of 1973, and as such, directly responds to reasonable accommodations and accessibility requests from university employees (student, faculty, staff) and public requests. Employees needing accommodations should fill out an Accommodation Request Form‌ and return it to Sylvia Patterson, ADA Coordinator, in Human Resources, located in Building 20E.

Learning my Job
  • All University Work Force positions serve a one year probationary period known as the Position Orientation Year. This probationary period allows you time to adjust to the your new position and environment and allows your supervisor time to assess your ability to satisfactorily perform the functions of the position. Please make sure you review your job description. Your supervisor can provide you with a copy or you may access it through the Employment/Position Management app in MyUWF. All University Work Force employees should be evaluated at the end of the Position Orientation Year.

     

We are so pleased that you selected UWF as your employer of choice and are excited to have you as part of our team. We believe UWF is a great place to work and Northwest Florida is a wonderful place to live. We hope this information will provide you with the basic information you need to start your position.  If you have further questions, please call 850-474-2694.  

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