Divisional/Departmental PPACA Tool Box
Patient Protection and Affordable Care Act (PPACA) Compliance
- The University of West Florida through the Department of Management Services offers the Health Investor/High Deductible (HI/HD) Health plan which complies with the affordability requirement of the PPACA, where an employee’s share of the premium for employer-provided coverage would cost the employee less than 9.5% of that employee’s annual household income, that coverage is considered affordable for all employees.
- Line established positions (non-OPS) are eligible for health insurance, with the rate for part time (less than .75 FTE) pro-rated.
- OPS employees who are in positions that will last at least 90 days and who will work an average of 30 or more hours per week are offered coverage by People First Service Center.
- The University reports full time equivalencies (FTE) and hours worked to People first for each pay period. For Adjuncts, the calculation for hours reported is as follows: 1 classroom equals 3 hours reported. (Ex. Teaching 10 or more credit hours will be considered full time.)
- Employees working in multiple departments are considered to have one employer and if the total hours equal 30 or more the employee may become eligible for health insurance and the cost will be prorated and charged to each department proportionally. HR and ITS have provided a tool for monitoring those working in multiple positions: “OHR000099 List All Positions for an Employee”. This allows departments to determine the potential health insurance eligibility prior to making offers of employment. Human Resources offers assistance to determine if potential job candidates are dual employed with other state agencies which may also trigger health insurance eligibility.
- For calendar year 2015 the 1094-C and the 1095-C reporting will be provided by the Florida Department of Management Service through the People First Service Center. For Calendar year 2016, reporting in January/February of 2017 the university will report. The BANNER HRIS system is currently being updated to accommodate this requirement and a Human Resource / Financial Services - Work Team has begun work on preparation for this requirement. This team will work with people first in 2016 to assure data sharing as needed.
Information Navigator report "OHR000099 List All Positions for an Employee” access steps:
List All Positions for an Employee
- https://www.irs.gov/pub/irs-prior/i109495c--2015.pdf - IRS reporting requirements.
Florida Department of Management Services (DMS) - Division of State Group Insurance (DSGI)
- Affordable Care Act (ACA) Q&A
- Employee Eligibility for State Group Insurance Benefits (User Manual)
- Qualifying Status Change Event Matrix (effective January 2016)
- New Hire/Open Enrollment Measurement Period Matrix (effective February 2015)
|Current||12 Month Employees|
|Category||Coverage Type||PPO/HMO Standard||PPO/HMO High Deductible|
|Spouse - Ins||$382.40||$7.50||$389.90||$311.82||$7.50||$41.66||$360.98|
|Spouse - Dep||$382.40||$7.50||$389.90||$353.48||$7.50||$0.00||$360.98|
Presentation on OPS Employee State Group Insurance Benefits Orientation