Registration and Renewal Procedures

Registration is open all year long. Before your organization can proceed with registration on Argo Pulse, you must present your proposal to the Student Organization Council (SOC). SOC will schedule a proposal date for you and any other participating students to present to SOC, along with your proposed sub-council ambassador(s). After the proposal presentation, SOC and the ambassador(s) will determine whether your organization is approved for registration. They will communicate the status to you via email.

• • If your registration proposal is not approved, you will receive feedback on the reasons for denial. You can then make necessary changes to your proposal or follow any advice given by SOC.
  • If your registration proposal is approved, you will complete the registration process via ArgoPulse. 

The following requirements are necessary to successfully register your RSO

• • • At least five students are willing to participate as members and officers of the organization. Note that students must meet the student leader eligibility criteria to serve as an officer.
    • A full-time UWF faculty or professional staff member who has agreed to serve as the Faculty/Staff Advisor.
    • Organization policies, processes, and bylaws, including membership requirements, officer positions, and selection, standing committees, etc.
    • An updated constitution. University regulations require student groups to include specific hazing prevention language and other terms and warranties in their constitution. To help in this process we have created a Sample Student Organization Constitution that provides the required language.

Steps to Register an Organization

1. Log into Argo Pulse
2. Select the "Group Tab" at the top of the page and select the “All Groups” button
3. On this page, you will see a blue “Register new Student Organization” button
4. Once you submit the form with all of the necessary information, the SOC President will revise it and either approve it or contact the student for them to make any necessary changes.

Please note, the approval process may take up to 7 business days. 

On April 1st, all organizations in Argo Pulse will go into Transition. This is done annually and allows organizations a chance to learn about new policies and procedures and make sure all the information in Argo Pulse is accurate.

Argo Pulse Renewal

1. A current officer with Admin access will go into their organization's portal and click the pencil in the top right corner to update the organization’s information. The roster of officers and members, faculty/staff advisor, and continued agreement to follow relevant University policies will need to be updated and completed. Keep in mind that your portal should be as up-to-date and detailed as possible. This process also determines which students will have access to the EMS Reservations system and other relevant processes.
2. Once the information has been updated and submitted, the form will be sent to the organization advisor listed on the form. The advisor will review the information that has been provided by the officer. Once the advisor has reviewed the information, they will either
   • Deny the request and let the member know of the updates needed to be made before they approve the request.
   • Approve the request.
3. Once the advisor has approved the registration request, the information will be sent to the Student Organizations Team for review. If the submitted constitution does not adhere to the standards or if other required steps are not properly completed, the Student Organizations Team may deny the organization’s request. The organization may resubmit the form, and the advisor will have to review and approve the request again.
4. If all the information in the form looks appropriate, the form will be approved and your organization will have met the 1st renewal requirement.

SOLD Workshop

The second requirement to be registered on campus is to have two officers complete the SOLD workshop.

In-person and online SOLD workshops will be available during the first week of the semester.

Once both officers have completed the SOLD workshop and the Argo Pulse renewal is fully approved, the Student Organization will be fully registered for the academic year.