Registration and Renewal Procedures

Registration is open all year long. Before your organization can proceed with registration on Argo Pulse, you must submit a New Organization Proposal form via Argo Pulse. Once your proposal is submitted, the Student Organization Council (SOC President will schedule a proposal presentation date for you and any other participating students to present to SOC, along with your proposed sub-council ambassador(s). After the proposal presentation, SOC and the ambassador(s) will determine whether your organization is approved for registration. They will communicate the status to you via email.

• If your registration proposal is not approved, you will receive feedback on the reasons for denial. You can then make necessary changes to your proposal or follow any advice given by SOC.
• If your registration proposal is approved, you will complete the registration process via Argo Pulse.

The following requirements are necessary to successfully register your RSO

• At least five students are willing to participate as members and officers of the organization. Note that students must meet the student leader eligibility criteria to serve as an officer.
• A full-time UWF faculty or professional staff member who has agreed to serve as the Faculty/Staff Advisor.
• Organization policies, processes, and bylaws, including membership requirements, officer positions, and selection, standing committees, etc.
• An updated constitution. University regulations require student groups to include specific hazing prevention language and other terms and warranties in their constitution. To help in this process, we have created a Sample Student Organization Constitution that provides the required language.
• An approved attendance of at least two officers at one of the SOC Council Meetings. 

Steps to Register an Organization

1. Log in to Argo Pulse
2. Select the "Group Tab" at the top of the page and select the “All Groups” button
3. On this page, you will see a blue “Register new Student Organization” button
4. Once you submit the form with all of the necessary information, the SOC President will revise it and either approve it or contact the student for them to make any necessary changes.

Please note that the approval process may take up to 7 business days.

Every Fall semester, SOC and the Office of Student Engagement require active RSOs, Sport Clubs, and FSL organizations to attend the mandatory SPARK Workshop. This is done annually and allows organizations a chance to learn about new policies and procedures. 

• You can only re-register your organization and remain active if your organization is present at SPARK. If your organization does not attend SPARK, it will automatically be placed in an “inactive” status, losing its benefits as a recognized organization at UWF. 

The day after SPARK, all organizations in Argo Pulse will be placed on a “pending re-registration” status. This allows organizations to update their officers, constitutions, contact information, and all other required information from their supervising departments. Organizations will have two weeks to submit their re-registration form before being placed on an “inactive” status. 

Officer Check-In

• Every organization will need to have its officers updated by the beginning of the Spring semester. This allows organizations to fill officer spots as they undergo transitions or have officers graduate. The first spring officer check-in will be due the second week back to school in January. 
• Every organization will need to undergo a second officer check-in at the end of the spring semester to once again accommodate for any transitions/graduations. This also provides SOC and the Office of Student Engagement with a valid point of contact for the summer semester. This officer check-in will be due the week after graduation in May.