Registration and Renewal Procedures

Registration is open all year long. Before your organization can proceed with registration on Argo Pulse, you must present your proposal to the Student Organization Council (SOC). SOC will schedule a proposal date for you and any other participating students to present to SOC, along with your proposed sub-council ambassador(s). After the proposal presentation, SOC and the ambassador(s) will determine whether your organization is approved for registration. They will communicate the status to you via email.

• • If your registration proposal is not approved, you will receive feedback on the reasons for denial. You can then make necessary changes to your proposal or follow any advice given by SOC.
  • If your registration proposal is approved, you will complete the registration process via ArgoPulse. 

The following requirements are necessary to successfully register your RSO

• • • At least five students are willing to participate as members and officers of the organization. Note that students must meet the student leader eligibility criteria to serve as an officer.
    • A full-time UWF faculty or professional staff member who has agreed to serve as the Faculty/Staff Advisor.
    • Organization policies, processes, and bylaws, including membership requirements, officer positions, and selection, standing committees, etc.
    • An updated constitution. University regulations require student groups to include specific hazing prevention language and other terms and warranties in their constitution. To help in this process we have created a Sample Student Organization Constitution that provides the required language.

Steps to Register an Organization

1. Log into Argo Pulse
2. Select the "Group Tab" at the top of the page and select the “All Groups” button
3. On this page, you will see a blue “Register new Student Organization” button
4. Once you submit the form with all of the necessary information, the SOC President will revise it and either approve it or contact the student for them to make any necessary changes.

Please note, the approval process may take up to 7 business days. 

On April 1st, all organizations in Argo Pulse will go into Transition. This is done annually and allows organizations a chance to learn about new policies and procedures and make sure all the information in Argo Pulse is accurate.

Argo Pulse Renewal

1. On April 1st, all RSO officers will see a blue button at the top of their group dashboard requesting they submit a reregistration form. 
2. Any student/faculty/staff listed as an officer can submit the reregistration form on behalf of the RSO. The form requests updated officers, advisors, constitutions, other information, and recognition of specific RSO policies and regulations. 
3. Once the information has been updated and submitted, the form will be sent to the organization advisor listed on the form. The advisor will review the information and either deny or approve the form. 
   • Deny: the form will not move forward in the approval process until any recommended changes have been made by student officers.
   • Approve: the form will then be sent to all officers listed on the form, requesting them to confirm their roles.
4. Once the advisor and all student officers have confirmed and approved the necessary information, the form will be sent to the Student Organizations team for review and approval. If the submitted constitution does not adhere to the standards or if other required steps are not properly completed, the Student Organizations Team may deny the organization’s request. The organization may resubmit the form, and the advisor will have to review and approve the request again.
5. If all the information looks correct, the form will be approved, and the organization will have completed the annual renewal process.

Officer Renewal

1. RSOs will be required to submit an officer renewal once a semester. This is to ensure organizations are meeting membership expectations and updating their information in ArgoPulse regularly. This benefits the organization during yearly renewal periods and allows SOCs to have updated and accurate information.
2. When it is time to submit your officer renewal form, a blue button will appear at the top of your group dashboard. Any student, faculty, or staff listed as an officer for the group can see and access this form. 
3. The form will request you submit all active officers. Once completed, the form will go through the same approval process as the organization registration form. 
4. When all officers have confirmed their role and the advisor has approved the form, the form will be sent to the student organizations team for review and approval.