A&S Fee Information

Description of the Project Grant:

To be used for activities that promote the mission of an organization and/or enhance University-wide student programming. This grant is not available for organizations or departments who received an A&S Annual Budget. No more than three grants may be awarded to a single organization or department per fiscal year.

Is there a maximum amount?

Yes, $700 per fiscal year.

Who are the approvers?

Advisors approve Registered Student Organizations' applications. If an individual applies for a Project Grant, advisor approval may not be necessary.

How long should the presentation be?

15 minutes.

Please complete the following steps to access and complete the Project Grant Request form:

1. Login to Argo Pulse via my.uwf.edu using your UWF credentials.
2. Search for the Activity & Service Fee portal for all necessary forms and documents.
3. Sign up for a presentation time with the Budget and Allocation Committee.
4. Both the form and the presentation appointment must be completed for your request to move forward.

If you have any questions regarding the process or you need additional information, please contact the Budget and Allocations Chair, Dylan Pogreba, at sgabudget@uwf.edu, or SGA advisor, Dr. Lindsey Woods at lwoods@uwf.edu.

Description of the Travel Grant:

To be used for travel to advance the educational experience for non-academic bearing activities and UWF Study Abroad experiences. Must be an individual or group of UWF degree-seeking students. This grant is not available for organizations or departments who received an A&S Annual Budget.

Is there a maximum amount?

Yes, individuals may request $700 per fiscal year while groups of 3 or more may request up to $2,100 per fiscal year.

How long should the presentation be?

15 minutes.

Please complete the following steps to access and complete the Travel Grant Request form:

1. Login to Argo Pulse via my.uwf.edu using your UWF credentials.
2. Search for the Activity & Service Fee portal for all necessary forms and documents.
3. If you are applying for a Travel Grant, you must have a letter of support from your advisor or academic department head.
4. Sign up for a presentation time with the Budget and Allocation Committee.
5. Both the form and the presentation appointment must be completed for your request to move forward.

If you have any questions regarding the process or you need additional information, please contact the Budget and Allocations Chair, Dylan Pogreba, at sgabudget@uwf.edu or the SGA advisor, Dr. Lindsey Woods at lwoods@uwf.edu.

Once you have been awarded a Project or Travel Grant by the Budget and Allocations Committee, you will work with Angie Mowe, Administrative Specialist for Student Engagement, amowe@uwf.edu  to utilize your funding, which can be done a few different ways. 

Initial Spending Made by Administrative Specialist:

Taxes: None in the State of Florida

Timeline: Immediate

Restrictions: Can only be done if the allocation amount exceeds the expense

Process:

• Students awarded a travel or project grant work with the Student Engagement Administrative Specialist to spend the allocated funds, transfer the funds (to other departments), or to receive reimbursements for expenses (see below)
• Project Grant expenses—Student can build a virtual shopping cart and send the link to the Administrative Specialist to be paid with the allocated funds

Reimbursement:

Taxes: Will be charged and reimbursed

Timeline: Once receipts are turned in, can take up to three (3) weeks for the University to process a reimbursement

Process:

• Student or department spends personal funds
• Must turn in all receipts to Administrative Specialist within 2 weeks of the purchase (receipts that are more than 60 days old WILL NOT be reimbursed)
• University will either mail a check or do a direct deposit if the student works on campus
• If UWF Department is receiving reimbursement, Pam will work with appropriate administrator to create an exchange of funds
• Travel expenses may only be reimbursed after the travel has occurred 

Who can receive the reimbursement: Student who spent money, Registered Student Organization's off-campus bank account, UWF Department