Activity and Service Fee Information

Description of the Annual Budget:

To be used for the fiscal year (July-June) following the request. These funds are for annual programs and initiatives that support and promote student life. UWF Departments,  Departmental Student Organizations, and Registered Student Organizations are eligible to apply. The departmental requests are limited to traditionally funded UWF Departments who will be contacted directly with their application process. 

Is there a maximum amount?
There is no limit for requests.

Who are the approvers?

Advisors approve Departmental Student Organizations' and Registered Student Organizations' applications, while department heads approve Departments' applications. 

What are the details for the required presentations?

Deaprtmental Student Organizations and Registered Student Srganizations submit a pre-recorded presentation. A guide and sample video will be provided to all student organizations. These presentations will be reviewed on Fridays and Saturdays during January (and February if needed) in the order in which the request is received.  

Recorded presentations - Fall 2023 Due Date TBD.  Presentations should include the following:

• Introduction- Tell us a little bit about your organization

• Mission, vision, values

• Who are you (are you a part of a national organization, honor society, religious organization, identity-based organization, etc.)

• Accomplishments (past or present)

• Goals for next year

• Impact on campus

• Funding request

• Itemized Budget

Resources - the following resources give you options and instructions on ways to record a presentation. There is no need for a professionally produced video! A simple recording showcasing your organization and your request is all we ask. 

• Zoom Recording

• PowerPoint Recording

• Screen Cast O Matic - free up to 15 minutes

Departments without an A&S Base Budget will be given a 15-30 minute live presentation time, and departments with an A&S Base Budget are alloted 40 minutes. The Budget and Allocations Committee anticipates these presentations to be given in person but will remain adaptable to the community's COVID-19 situation.

Timeline:

• Nov. - Dec. - Accepting submissions via ArgoPulse
• Jan. - Department presentations 
• Jan./Feb. - Review of presentations and deliberations on Fridays and Saturdays
• Feb. - First reading of the Budget Bill
• March - Second reading of the Budget Bill (final)
• March - Signing of the bill by SGA and University presidents
• July 1 - Annual Budget available for spending
  
  

If you have any questions regarding the process or you need additional information, please contact the Budget and Allocations Chair, Dylan Pogreba, at sgabudget@uwf.edu, or SGA advisor, Lindsey Woods at lwoods@uwf.edu. 

 

Description of the Project Grant:

To be used for activities that promote the mission of an organization and/or enhance University-wide student programming. This grant is not available for organizations or departments who received an A&S Annual Budget. No more than three grants may be awarded to a single organization or department per fiscal year.

Is there a maximum amount?

Yes, $700 per fiscal year. 

Who are the approvers?

Advisors approve Registered Student Organizations' applications. If an individual applies for a Project Grant, advisor approval may not be necessary.  

How long should the presentation be?

15 minutes.  

Please complete the following steps to access and complete the Project Grant Request form:

1. Login to ArgoPulse via my.uwf.edu using your UWF credentials.
2. Search for the Activity & Service Fee portal for all necessary forms and documents. 
3. Sign up for a presentation time with the Budget and Allocation Committee.
4. Both the form and the presentation appointment must be completed for your request to move forward.

If you have any questions regarding the process or you need additional information, please contact the Budget and Allocations Chair, Dylan Pogreba, at sgabudget@uwf.edu, or SGA advisor, Dr. Lindsey Woods at lwoods@uwf.edu. 

Description of the Travel Grant:

To be used for travel to advance the educational experience for non-academic bearing activities and UWF Study Abroad experiences. Must be an individual or group of UWF degree-seeking students. This grant is not available for organizations or departments who received an A&S Annual Budget. 

Is there a maximum amount?

Yes, individuals may request $700 per fiscal year while groups of 3 or more may request up to $2,100 per fiscal year.

How long should the presentation be?

15 minutes.

Please complete the following steps to access and complete the Travel Grant Request form: 

1. Login to ArgoPulse via my.uwf.edu using your UWF credentials.
2. Search for the Activity & Service Fee portal for all necessary forms and documents. 
3. If you are applying for a Travel Grant, you must have a letter of support from your advisor or academic department head. 
4. Sign up for a presentation time with the Budget and Allocation Committee.
5. Both the form and the presentation appointment must be completed for your request to move forward. 

If you have any questions regarding the process or you need additional information, please contact the Budget and Allocations Chair, Dylan Pogreba, at sgabudget@uwf.edu or the SGA advisor, Dr. Lindsey Woods at lwoods@uwf.edu. 

Once you have been awarded a Project or Travel Grant, by the Budget and Allocations Committee, you will work with Pam Marg, Administrative Specialist for Student Engagement, pmarg@uwf.edu, to utilize your funding which can be done a few different ways. 

 

Initial Spending Made by Administrative Specialist:

Taxes: None in the State of Florida

Timeline: Immediate

Restrictions: Can only be done if the allocation amount exceeds the expense

Process:

• Students awarded a travel or project grant work with Pam Marg to spend the allocated funds, transfer the funds (to other departments), or to receive reimbursements for expenses (see below)
• Project Grant expenses - student can build a virtual shopping cart and send the link to Pam Marg, to be paid with the allocated funds

 

Reimbursement:

Taxes: Will be charged and reimbursed

Timeline: Once receipts are turned in, can take up to three (3) weeks for the University to process a reimbursement

Process:

• Student or department spends personal funds
• Must turn in all receipts to Pam Marg within 2 weeks of the purchase
• University will either mail a check or do a direct deposit if the student works on campus
• If UWF Department is receiving reimbursement, Pam will work with appropriate administrator to JE the funding
• Travel expenses may only be reimbursed after the travel has occured 

Who can receive the reimbursement: Student who spent money, Registered Student Organization's off-campus bank account, UWF Department