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Activity and Service Fee Information


Notice: 

COVID-19 restrictions have been lifted by the University, so all normal spending regulations are in place. 
 

2022-2023 A&S Annual Budget 

A&S Fee annual budget awards will be available July 1, 2022. 

Bill XIV 2020-2021 (Annual Budget Allocations FY 2021-2022)


Types of A&S Funding Available to UWF Students, Organizations, and Departments:

Description of the Annual Budget:

To be used for the fiscal year (July-June) following the request. These funds are for annual programs and initiatives that support and promote student life. UWF Departmental and Registered Student Organizations are eligible to apply. The departmental requests are limited to traditionally funded UWF Departments who will be contacted directly with their application process. 

Is there a maximum amount?
There is no limit for requests, however, see the  19-20 Bill XV (A&S Budget Bill) for guidance.

Who are the approvers?

Advisors approve Registered Student Organizations' applications while Director's Supervisors approve Departments' applications. 

What are the details for the required presentations?

This year, student organizations will submit a pre-recorded presentation. A guide and sample video will be provided to all student organizations. These presentations will be reviewed on Fridays and Saturdays during January (and February if needed) in the order in which the request is received.  

Recorded presentations - due December 15, 2022 by 11:59pm 10 minutes MAX. Be sure to include the following below:

  • Introduction- Tell us a little bit about your organization
  • `Mission, vision, values

  • Who are you (are you a part of a national organization, honor society, religious organization, identity-based organization, etc.)

  • Accomplishments (past or present)

  • Goals for next year

  • Impact on campus

  • Funding request

  • Itemized Budget

Resources - the following resources give you options and instructions on ways to record a presentation. There is no need for a professionally produced video! A simple recording showcasing your organization and your request is all we ask. 

 

Departments without an A&S Base Budget will be given a 15-30 minute live presentation time, and 1 houris allotted for departments with an A&S Base Budget. The Budget and Allocations Committee anticipates these presentations to be given in person but will remain adaptable to the community's COVID-19 situation.

Timeline:

  • Nov. 1 - Dec. 15: Accepting submissions via ArgoPulse using the link below.
  • *Jan. 14 - Feb. 19: Presentation review on Fridays and Saturdays
  • *Feb. 25: First reading of the Budget Bill
  • March 4: Second reading of the Budget Bill (final)
  • March 10: Signing of the bill by SGA and University presidents
  • July 1: Annual Budget available for spending
    *anticipated timeline

Student Organization Annual Budget Application will be available on November 1st. 

APPLY FOR A PROJECT GRANT

Description of the Project Grant:

To be used for one-time activities that promote the mission of the organization and/or enhance University-wide student programming. This grant is not available for organizations or departments who received an A&S Annual Budget. No more than three grants may be awarded to a single organization or department per fiscal year.

Is there a maximum amount?

Yes, $700.

Who are the approvers?

Advisors approve Registered Student Organizations' applications. 

How long should the presentation be?

15 minutes.  

Please use the following steps to access and complete the Project Grant Request forms:

  1. Use links or log in to ArgoPulse via my.uwf.edu using your UWF email and password.
  2. Search for the Activity & Service Fee portal for all necessary forms and documents. 
  3. Sign up for a presentation time with the Budget and Allocation Committee.
  4. Both the form and the presentation appointment must be completed for your request to move forward.

If you have any questions regarding the process or you need additional information, please contact the Budget and Allocations Chair, Nolan Costa, at sgabudget@uwf.edu, or SGA advisor, Dr. Eric Sneeden at esneeden@uwf.edu . 

APPLY FOR A TRAVEL GRANT

Description of the Travel Grant:

To be used for travel or virtual experiences to advance the educational experience for non-academic bearing activities except Study Abroad and Directed Study non-commuting semester programs. Must be an individual or group of UWF degree-seeking students. Must have a letter of support from the department chair and/or a faculty or staff advisor.

Is there a maximum amount?

Yes: Individuals may request $700 per fiscal year while groups of 3 or more may request up to $2,000 per fiscal year.

How long should the presentation be?

15 minutes.  

Please use the following steps to access and complete the Travel and Project Grant Request forms:

  1. Use links or log in to ArgoPulse via my.uwf.edu using your UWF email and password.
  2. Search for the Activity & Service Fee portal for all necessary forms and documents. 
  3. If you are applying for a Travel Grant, you must have a letter of support from your advisor or academic department head. 
  4. Sign up for a presentation time with the Budget and Allocation Committee.
  5. Both the form and the presentation appointment must be completed for your request to move forward. 

If you have any questions regarding the process or you need additional information, please contact the Budget and Allocations Chair, Nolan Costa, at sgabudget@uwf.edu orthe SGA advisor, Dr. Eric Sneeden at esneeden@uwf.edu

Once you have been awarded a Project or Travel Grant, by the Budget and Allocations Committee, you will work with Kathy Clark, kclark2@uwf.edu, to utilize your funding which can be done a few different ways. 

 

Initial Spending Made by Administrative Specialist:

Taxes: None in the State of Florida

Timeline: Immediate

Restrictions: Can only be done if the allocation amount exceeds the expense

Process:

  • Students awarded a travel or project grant work with Kathy Clark to spend the allocated funds, transfer the funds (to other departments), or to receive reimbursements for expenses (see below)
  • Project Grant expenses - student can build a virtual shopping cart and send the link to Kathy Clark, to be paid with the allocated funds

 

Reimbursement:

Taxes: Will be charged and reimbursed

Timeline: Once receipts are turned in, can take up to three (3) weeks for the University to process a reimbursement

Process:

  • Student or department spends personal funds
  • Must turn in all receipts to Kathy Clark within 2 weeks of the purchase
  • University will either mail a check or do a direct deposit if the student works on campus
  • If UWF Department is receiving reimbursement, Kathy will work with appropriate administrator to JE the funding
  • Travel expenses may only be reimbursed after the travel has occured 

Who can receive the reimbursement: Student who spent money, Registered Student Organization's off-campus bank account, UWF Department