Please ensure Javascript is enabled for purposes of website accessibility Student Organizations | University of West Florida
Skip to main content
Logo of University of West Florida

Student Organizations

A photo that overlooks all of the students and student organizations at Blizzard Bash

Welcome to the home of need-to-know info for student organizations at UWF.

About Student Organizations at UWF

Student organizations play a vital role in the campus life at the University of West Florida, engaging thousands of students in a variety of valuable experiences and relationships. The Student Organizations Team is here to promote student involvement and support our student leaders in achieving organizational and personal goals. This site provides resources for all organizations and students. For more information,  visit Argo Pulse, our online involvement portal (use UWF ArgoNet Login), the dedicated sites for Sport Clubs and Fraternity & Sorority Life, as well as the departmental websites affiliated with our many Departmental Student Organizations.

Important Dates for the 2023-2024 Academic year

New Student Organization Registration:

  • Open throughout the Academic year.
  • Closes during the Summer between May 5th, 2023 at 5pm until July 3rd, 2023 at 7:59am
  • Closes during the Winter between January 5th, 2024 at 5pm until January 15th at 7:59am

RSO Re-registration:

  • Opens April 3rd, 2023 at 8am - Closes May 5th, 2023 at 5pm
  • Opens July 3rd, 2023 at 8am - Closes August 18th, 2023 at 5pm

ArgoPalooza Fall 2023: 

  • ArgoPalooza Involvement Fair August 25th, 2023
  • Registration opens July 3rd, 2023 at 8am - Closes August 18th, 2023 at 5pm

SOLD Workshop:

  • August 28th, 2023 from 4pm-7pm 

Student Involvement Fair Spring 2024: 

  • Student Involvement Fair January 12th, 2024
  • Registration opens December 1st, 2023 at 8am- Closes January 5th, 2024 at 5pm

Student Involvement Awards

  • Applications for the 2024 Student Involvement Awards will open in November 1st, 2023 at 8am and will close on March 1st, 2024 at 5pm.
  • Application forms can be found in Argo Pulse

 

Registration and Renewal Procedures

What is the difference between registering and re-registering an organization?

If an organization is new and has not existed on campus in the past, the students involved with the organization will need to register the organization.  If you are not sure if the organization you want to start has been on campus in the past, email studentorgs@uwf.edu and they can assist. 

If you are registering a new organization, or if you are a returning organization that missed the deadline to have their organization automatically added to the new Argo Pulse system, please read and follow the Registering a New Organization section below.

All current and former Registered Student Organizations (RSO’s) will re-register their organization each academic year to receive the benefits that come along with being registered.

If you are re-registering your organization, the organization will be put into Transition on April 3rd, 2023 and you will follow the Organization Renewal section below.

Any organization that fails to re-register by the end of the Registration/Re-registration Period will lose their registered status until they renew during the next Registration/Renewal period.

Requirements

 

Students wishing to start and register a new student organization will need the following prior to completing the Argo Pulse Registration:

  • At least five students willing to participate as members and officers of the organization. Note that students must meet the student leader eligibility criteria to serve as an officer.
  • A full-time UWF faculty or professional staff member who has agreed to serve as the Faculty/Staff Advisor.
  • Organization policies, processes, and bylaws, including membership requirements, officer positions and selection, standing committees, etc.
  • An updated constitution. University regulations require student groups to include specific hazing prevention language and other terms and warranties in their constitution. To help in this process we have created a Sample Student Organization Constitution that provides the required language.

 

Registration is open throughout the academic year with two closure dates.. Log into Argo Pulse and you will find a “New Registration form”, once you submit the form with all of the necessary information, the Student Involvement Coordinator will revise it and either approve it or contact the student for them to make any necessary changes. 

The approval process may take up to 7 business days. 

Argo Pulse Registration

  1. Once you have all of the above information and registration is open, Go to Argo Pulse and on the main page, select Forms, then search or locate Organization Registration. Complete and submit the form.
  2. Once submitted, the form will go to your advisor. Once the advisor has approved the registration request, the information will be sent to the Student Organizations Team for review. If the submitted constitution does not adhere to the standards, or if other required steps are not properly completed, the Student Organizations Team may deny the organization’s request. The organization may resubmit the form, and the advisor will have to review and approve the request again. 
  3. If all the information in the form looks appropriate, the form will be approved and your organization will have met the 1st requirement of becoming a student organization.

SOLD Workshop

The second requirement to become registered on campus is to have two officers complete the SOLD workshop.

In-person  SOLD workshop will be available during the second Monday of each semester.

 

On April 1st, all organizations in ArgoPulse will go into Transition. This is done annually and allows organizations a chance to learn about new policies and procedures and make sure all the information in ArgoPulse is accurate.

ArgoPulse Renewal

  1. A current officer with Admin access will go into their organization's portal, click the pencil in the top right corner to update the organization’s information. The roster of officers and members, faculty/staff advisor, and continued agreement to follow relevant University policies will need to be updated and completed. Keep in mind that your portal should be as up-to-date and detailed as possible.  This process also determines which students will have access to the EMS Reservations system and other relevant processes.
  2. Once the information has been updated and submitted, the form will be sent to the organization advisor listed on the form. The advisor will review the information that has been provided by the officer. Once the advisor has reviewed the information, they will either a) deny the request and let the member know of the updates needed to be made before they approve the request, or b) approve the request.
  3. Once the advisor has approved the registration request, the information will be sent to the Student Organizations Team for review. If the submitted constitution does not adhere to the standards, or if other required steps are not properly completed, the Student Organizations Team may deny the organization’s request. The organization may resubmit the form, and the advisor will have to review and approve the request again. 
  4. If all the information in the form looks appropriate, the form will be approved and your organization will have met the 1st renewal requirement.

SOLD Workshop

The second requirement to be registered on campus is to have two officers complete the SOLD workshop.

In-person and online SOLD workshops will be available during the first week of the semester.

Once both officers have completed the SOLD workshop and the ArgoPulse renewal is fully approved, the Student Organization will be fully registered for the academic year.

 

Benefits of Registration

University of West Florida students have the right to free association, to form and join groups/organizations to pursue a variety of purposes with or without recognition by the University. However, you must have registered status in order to receive those benefits such as; use of an Argo Pulse Portal, access to EMS, and more listed below.

  • Ability to reserve University facilities, including building rooms and grounds at no cost or significantly reduced costs.
  • Eligibility to request Activity and Service Fee funds through the Student Government Association on an annual basis.
  • Support and guidance through the professionals in Student Involvement.
  • Eligibility to participate in University or departmental sponsored student organization fairs and other promotional events.
  • Use of ArgoPulse for internal and external organization management, communication, and promotion.
  • One Argonet account specific to your organization (provides an @uwf.edu email address).
  • Eligibility to participate in a variety of programming offered through Student Involvement.

All organizations must abide by all policies, procedures, terms, and conditions set forth by Student Engagement. The organization must also abide by the Student Code of Conduct. For any questions or concerns, please contact studentorgs@uwf.edu.