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Student Organizations

A photo that overlooks all of the students and student organizations at Blizzard Bash

Welcome to the home of need-to-know info for student organizations at UWF.

About Student Organizations at UWF

Student organizations play a vital role in the campus life at the University of West Florida, engaging thousands of students in a variety of valuable experiences and relationships. The Student Organizations Team is here to promote student involvement and support our student leaders in achieving organizational and personal goals. This site provides resources for all organizations and students. For more information,  visit ArgoPulse, our online involvement portal (use UWF username and password), the dedicated sites for Sport Clubs and Fraternity & Sorority Life, as well as the departmental websites affiliated with our many Departmental Student Organizations.


Important Dates

First Registration/Renewal Period
April 1st, 8AM - First Friday of the Fall semester, 5PM

Second Registration/Renewal Period
November 10th, 8AM - First Friday of the Spring Semester, 5PM

IMPORTANT: Organization Renewal Information

  • The University’s contract with Presence, the provider of the current ArgoPulse platform, will end this summer. We are excited to announce that ArgoPulse will transition to a new platform provided by Campus Groups beginning in June. 
  • All transitioned student organizations will be automatically added to the new system. Student Organizations must submit the Organization Registration Form by May 30th in order to be automatically added to the new ArgoPulse platform. To submit the registration form, navigate to your organization in the Admin Dashboard and select the pencil icon.
  • Any organization not transitioned by May 30th will have to follow the same steps as a new organization. 
  • Organizations automatically added to the new ArgoPulse must attend the SOLD Workshop to complete the renewal process.  
  • In-person and online SOLD workshops will be available during the first week of the fall semester and will allow officers to see and learn about the new platform. An online make-up version of the SOLD Workshop will be made available for those who cannot attend in person.

Registration and Renewal Procedures

What is the difference between registering and renewing an organization?

If an organization is new and has not existed on campus in the past, the students involved with the organization will need to register the organization.  If you are not sure if the organization you want to start has been on campus in the past, email studentorgs@uwf.edu and they can assist. 

If you are registering a new organization, or if you are a returning organization that missed the deadline to have their organization automatically added to the new ArgoPulse system, please read and follow the Registering a New Organization section below.

All current and former Registered Student Organizations (RSO’s) will renew their organization each academic year to receive the benefits that come along with being registered.

If you are renewing your organization, the organization will be put into Transition on April 1st and you will follow the Organization Renewal section below.

Any organization that fails to renew by the end of the Registration/Renewal Period will lose their registered status until they renew during the next Registration/Renewal period.


Requirements

 

Students wishing to start and register a new student organization will need the following prior to completing the ArgoPulse Registration:

  • At least five students willing to participate as members and officers of the organization. Note that students must meet the student leader eligibility criteria to serve as an officer.
  • A full-time UWF faculty or staff member who has agreed to serve as the Faculty/Staff Advisor.
  • Organization policies, processes, and bylaws, including membership requirements, officer positions and selection, standing committees, etc.
  • An updated constitution. University regulations require student groups to include specific hazing prevention language and other terms and warranties in their constitution. To help in this process we have created a Sample Student Organization Constitution that provides the required language.

Registration is open twice each year. Both registration requirements, ArgoPulse Registration and SOLD Workshop attendance, must be completed by the end of the registration period.

First Registration/Renewal Period
April 1st, 8AM - First Friday of the Fall semester, 5PM
Second Registration/Renewal Period
November 10th, 8AM - First Friday of the Spring Semester, 5PM

ArgoPulse Registration

  1. Once you have all of the above information and registration is open, Go to ArgoPulse and on the main page, select Forms, then search or locate Organization Registration. Complete and submit the form.
  2. Once submitted, the form will go to your advisor. Once the advisor has approved the registration request, the information will be sent to the Student Organizations Team for review. If the submitted constitution does not adhere to the standards, or if other required steps are not properly completed, the Student Organizations Team may deny the organization’s request. The organization may resubmit the form, and the advisor will have to review and approve the request again. 
  3. If all the information in the form looks appropriate, the form will be approved and your organization will have met the 1st requirement of becoming a student organization.

SOLD Workshop

The second requirement to become registered on campus is to have two officers complete the SOLD workshop.

In-person and online SOLD workshops will be available during the first week of the semester.

Once both officers have completed the SOLD workshop and the ArgoPulse registration is fully approved, the Student Organization will be fully registered for the academic year.

 

On April 1st, all organizations in ArgoPulse will go into Transition. This is done annually and allows organizations a chance to learn about new policies and procedures and make sure all the information in ArgoPulse is accurate.

ArgoPulse Renewal

  1. A current officer with Admin access will go into their organization's portal, click the pencil in the top right corner to update the organization’s information. The roster of officers and members, faculty/staff advisor, and continued agreement to follow relevant University policies will need to be updated and completed. Keep in mind that your portal should be as up-to-date and detailed as possible.  This process also determines which students will have access to the EMS Reservations system and other relevant processes.
  2. Once the information has been updated and submitted, the form will be sent to the organization advisor listed on the form. The advisor will review the information that has been provided by the officer. Once the advisor has reviewed the information, they will either a) deny the request and let the member know of the updates needed to be made before they approve the request, or b) approve the request.
  3. Once the advisor has approved the registration request, the information will be sent to the Student Organizations Team for review. If the submitted constitution does not adhere to the standards, or if other required steps are not properly completed, the Student Organizations Team may deny the organization’s request. The organization may resubmit the form, and the advisor will have to review and approve the request again. 
  4. If all the information in the form looks appropriate, the form will be approved and your organization will have met the 1st renewal requirement.

SOLD Workshop

The second requirement to be registered on campus is to have two officers complete the SOLD workshop.

In-person and online SOLD workshops will be available during the first week of the semester.

Once both officers have completed the SOLD workshop and the ArgoPulse renewal is fully approved, the Student Organization will be fully registered for the academic year.

 


Benefits of Registration

University of West Florida students have the right to free association, to form and join groups/organizations to pursue a variety of purposes with or without recognition by the University. However, you must have registered status in order to receive those benefits such as; use of an ArgoPulse Portal, access to EMS, and more listed below.

  • Ability to reserve University facilities, including building rooms and grounds at no cost or significantly reduced costs.
  • Eligibility to request Activity and Service Fee funds through the Student Government Association on an annual basis.
  • Support and guidance through the professionals in Student Involvement.
  • Eligibility to participate in University or departmental sponsored student organization fairs and other promotional events.
  • Use of ArgoPulse for internal and external organization management, communication, and promotion.
  • One Argonet account specific to your organization (provides an @uwf.edu email address).
  • Eligibility to participate in a variety of programming offered through Student Involvement.

All organizations must abide by all policies, procedures, terms, and conditions set forth by Student Engagement. The organization must also abide by the Student Code of Conduct. For any questions or concerns, please contact studentorgs@uwf.edu.