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Effort and Leave Recap Forms

Effort and Leave Recaps vary by Employee Class. Please be sure to use the correct form for the Employee Class of the person submitting the Effort and Leave Recap. The Effort and Leave Recap should be completed for ALL hours worked during the two-week pay period, not just for corrections. An Effort and Leave Recap is a replacement to anything previously submitted online in the Web Time Entry system.

All Effort and Leave Recap Forms should be submitted via DocuSign.

Recaps must have the required information completed in order for Human Resources to process. This information can be easily obtained via Information Navigator report, OHR000011, Employee Summary. The Pay Period number and Pay Period dates can be found by viewing the current Payroll Calendar on the Controller's Office, Payroll Department webpage. When completing the Effort and Leave Recap, input the start date of the pay period in the "From" field and the column dates will automatically populate. Effort and Leave Recaps that are incorrect or incomplete will not be processed and will be declined. If declined, the department will have to begin the process over.

Employees should reach out to their supervisor to initiate the Effort and Leave Recap form on their behalf. Supervisors will work with the Office Administrator, if needed, to begin the process in DocuSign. In order to be able to send documents through DocuSign, you must take the DocuSign Sender training, which is available through SCOOP, and be set up as a sender by ITS. Please refer to the "Obtaining DocuSign Sender Certification" process in Confluence.

Instructions

Exempt Leave Recap forms and Non-Exempt Attendance and Leave Recap forms should be completed on the provided form below and then upload and route it for signatures via a DocuSign envelope. OPS Staff/Student Effort Recap forms are completed via the DocuSign template titled "OPS Effort Recap".

Effort and Leave Recap Forms

  • OPS Staff/Student Effort Recap (completed via DocuSign template) – Used by OPS Student and OPS Staff employees who are paid by the hour and submit biweekly timesheets. This form can also be used by OPS salaried employees who are absent for one or more days for personal reasons so they can report those hours and have them deducted from their pay.
  • Non-Exempt Effort and Leave Recap – Used by University Work Force Staff employees who are required to submit biweekly timesheets reporting all hours worked and leave taken.
  • Exempt Leave Recap – Used by University Work Force Staff and Faculty employees who are paid on a salaried basis and submit Leave Reports only in periods which they used leave.