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Export Control

All projects which include federal funds may be subject to export control regulations. These regulations have significant potential applications in travel; research; transfers of material, equipment or information; purchasing; surplus property; and contracting.

Related Forms:
Export Control Review (Word)
Export Control Certification (Word)

Export Controls Decision Survey

Note: UWF would like to acknowledge Stanford University for the design and content of this export control survey.  

This survey will walk you through a series of "Yes" or "No" questions, leading to a determination of whether or not an export control license is applicable to your situation. If you have any questions about the survey, please contact


All projects which include federal funds may be subject to export control restrictions. Regulations promulgated and enforced by the U.S. Department of Commerce (DoC) through the Export Administration Regulations (EAR), and the U.S. Department of State through the International Traffic in Arms Regulations (ITAR) prohibit the unlicensed export of specific technologies for reasons of national security or protection of trade. If UWF research involves such specified technologies, the EAR and/or ITAR may require the university to obtain prior approval from U.S. Department of State or DoC before allowing foreign nationals to participate in the research, partnering with a foreign company and sharing research—verbally or in writing—with persons who are not United States citizens or permanent resident aliens.

The vast majority of on-campus research projects can be conducted in a manner fully consistent with the principles of freedom of inquiry and open exchange of knowledge. However, UWF recognizes that in a very few cases the pursuit of knowledge may involve critically important but sensitive areas of technology and knowledge where the immediate distribution of research results would not be in the best interests of society. In such cases, exceptions to the policies regarding publication, classification, and access by foreign students and scholars may be made, but only in those very rare instances where the area of work is crucially important to UWF’s educational mission and the exception is demonstrably necessary for the national good.


For reasons of national security and protection of trade, federal law 15 CFR Parts 730-774, regulates the export of specific technologies and/or information to persons who are not U.S. citizens or lawful permanent residents. Export is defined as transfer of restricted material verbally, visually, or in writing either within, or outside of, the United States. These restrictions apply not only to specific research projects but to other more traditional academic collaborations and interactions such as travel to foreign countries. It is a requirement of the law that institutions have a policy regulating the management of export control issues which is disseminated to all employees of the institution. Penalties for violation may result in severe fines and legal action and apply to both the institution and the individual.

On July 19, 2006, the export control documents shown below were temporarily approved by Dr. John C. Cavanaugh, President, University of West Florida, to provide necessary protection for the institution and its employees or agents and comply with requirements for federal funding. Developed by RAE in consultation with University Counsel, they provide a working process for assessing and managing issues related to export control.

Formal adoption of these procedures as University policy has been requested and is currently under review.

UWF Policy for Institues and Centers

UWF Export Control Procedures (Interim)