@UWF Faculty & Staff Newsletter

• Announcement Responsibility: By submitting a newsletter announcement, the submitter acknowledges they have gone through the appropriate approval channels before promoting an announcement or event.
• Accepted Announcements: Announcements must be officially associated with the University (information, events, programs, etc.) and be relevant to UWF faculty and staff. Students do not receive the newsletter.
• Intended Audience: @UWF is a newsletter with announcements that are intended for the broader faculty and/or staff across UWF. @UWF does not accept announcements that are only intended for a specific subset of faculty or staff such as a specific office staff or specific department faculty.
• Late Submissions: Late announcement inclusion requests received after a respective newsletter submission deadline will not be accepted.
• Passed Announcements: Announcements promoting event attendance, deadlines for form submissions, temporary changes in office hours, etc. that have passed at the time of a respective newsletter distribution will not be accepted.
• Advanced Submissions: Announcement submission requests for a future newsletter (i.e. announcements submitted in advance) will not be accepted.
• Announcement Corrections: If updates are needed for an announcement after submission, the submitter should provide the update by commenting in the assigned Jira ticket. After University Marketing and Communications has acknowledged and approved a submitted announcement for newsletter inclusion, the submitter is fully responsible for providing any needed updates or removal requests (example: if an event has been canceled) by commenting in the assigned Jira ticket before 9 a.m. on the day of the respective newsletter distribution.
• Repeat Announcements: Announcements are only published in one newsletter per submission. To repeat an announcement, a new ticket should be submitted only during the times listed in the Newsletter Announcement Submission Deadlines table. Unless required by state or federal law, announcements may only be submitted for repeat inclusion in the newsletter over a time span of one month upon first submission.
• Public Meeting Notices: Public meeting notices are not included in the newsletter and should be submitted to the UWF Event Calendar. Please visit the public meeting submission instructions webpage for more information.

Announcements are submitted with the forms linked at the top of this webpage. The announcement will be constructed by University Marketing and Communications after acknowledging and approving the submission.

Announcement Title

• The announcement title should be a concise statement for the announcement description and should be 60 characters or less. Submitted announcement titles longer than 60 characters will be edited in length to under 60 characters for newsletter space.
• For obituary announcements, the announcement title is replaced with the name of the passed employee. The 60 characters max for the announcement title with standard announcements does not apply for obituary announcements if the passed employee's name is longer than 60 characters.

Announcement Description

• Characters: The announcement description should be one paragraph of text (lists are not approved) and should be 600 characters or less. Submitted announcement descriptions longer than 600 characters will be edited in length to under 600 characters for newsletter space.
• Links: Any additional information beyond the announcement description should be included on an accessible webpage in Confluence, on the main UWF website, or another external website that can be hyperlinked by the submitter in the announcement description.
  
  • For accessibility, linking to graphics or images with text or other elements, such as a flyer intend for print, will not be accepted. Submitters should aim to link to an accessible webpage with information.
  • While Google Drive links for documents (Google Docs), spreadsheets (Google Sheets), and slideshows (Google Slides) are currently accepted to link with newsletter announcements, linking to a webpage with more information is preferrable. Google Form links are accepted for announcements.
• Promoter: Avoid usages of "we" or "us" to identify the University department, office, group, unit, etc. promoting the announcement. If these details are included, the announcement description should specify ownership of the announcement. For example, “We invite faculty and staff to…” should be “University Marketing and Communications invites faculty and staff to…” for an announcement.
• Events: If the announcement is event related, the submitter should include the event date, time and location in the announcement description.
  • While announcements promoting University events are currently accepted for the newsletter, these events should be promoted in UWF event channels such as the UWF Event Calendar, Professional Development Learning Library, Argo Pulse, etc. where appropriate before submission to the newsletter. The event page with more information can be hyperlinked by the submitter in the Announcement Description.

Announcement Contact

• Name or department and UWF email address to be contacted if faculty and staff have any questions.
• "Questions? Contact name/department at email address." will be added to the end of the announcement description by University Marketing and Communications.
• If contact information is included with the announcement description by the submitter, that contact information will take precedence over the announcement contact field information.

Non-event announcements will be included in the leading University Announcements section of the newsletter in order of submission timing. If no non-event announcements are submitted for a respective newsletter, the University Announcements section will be removed.

• Announcements promoting building or office closures, building or office hours adjustments, etc. will be included at the end of the University Announcement section of the newsletter in order by date regardless of submission timing.

Announcements promoting events (including event registration, event ticket purchasing, training sessions and workshops, etc.) will be included in the University Events section of the newsletter in order of event date regardless of submission timing. If no event announcements are submitted for a respective newsletter, the University Events section will be removed.

• Announcements requesting event volunteer or assistance signs up are considered a non-event announcement. However, if the announcement also promotes attendance of the event, the announcement will be considered an event announcement.

Obituary announcements will be included in the Faculty and Staff Obituaries section of the newsletter. If no obituary announcements are submitted, the Faculty and Staff Obituaries section will be removed.