Sign into Nolij
Sign in at documents.uwf.edu.
Nolij works best with the Internet Explorer browser.
Nolij is also available in MyUWF for employees
The complete Nolij User’s Guide is available from the drop-down arrow next to the Nolij icon. Use the Find feature at the top of the document to search.
Under Preferences, you can change the View Options. Switching from Horizontal to Vertical may provide more screen space for viewing scanned documents. If you do not use workflow, the workflow bar can be removed with Hide Workflow. Nolij will remember your preferences even after you sign out.
All Nolij users are assigned one or more roles to perform specific tasks in Nolij. If you have multiple roles, you can switch between them from the role drop-down box, located next to the Logout button.
Selecting a scanner
UWF copier/scanners work with Nolij. If purchasing a scanner, follow the recommendations found in the Nolij User’s Guide.
Scanning to a local folder
Contact your Local Support Provider or the ITS Help Desk to configure your scanner to save scanned documents in a directory on your computer.
Scanning to a batch or person folder in Nolij (for TWAIN-compliant scanners)
Scanned documents can be sent directly to a batch or person folder in Nolij only if your scanner is TWAIN-compliant and connected directly to a computer in your office. UWF copier/scanners do not meet these requirements. Contact your Local Support Provider or the ITS Help Desk to configure your scanner to save directly in these folders.
When scanning directly to a batch or person folder, select the folder that you want to send the document to, and then use the Scan button in the toolbar at the top of the page. Click the Scan button for a single page scan, or use the drop-down for a multi-page scan.
A batch folder is a temporary storage area for documents that have been added to Nolij, but have not been saved to a person folder. You can think of a batch folder as a working folder of documents that still need to be sorted and categorized. You can have a single batch folder for all newly-added documents, or several - one for each of the document types you process.
Select a batch folder
Select a batch folder from the Batch drop-down arrow.
Create a batch folder
To create a new batch folder, enter a folder name next to the Batch field, then press Enter.
At the Create New Record box, click Yes.
Your new folder will be displayed in Query Results.
Delete a batch folder
To delete a batch folder, right-click and select Delete Batch Folder. (You must have permission to delete folders.)
Drag documents from a local folder to a batch folder
When you drag a document to the batch folder, a copy of the document remains in the local folder. If you want to delete the copy in the local folder, you must do so outside of Nolij.
View a document in a batch folder
To view a document, click its name in the Folder Objects pane.
Use the toolbar above the document to Rotate, Zoom, Fit Width, and Fit Page.
Lock/Unlock Batch Query Results
By default, when you search for a person, the contents of the Query Results pane (including your batch folder) are cleared so that the search results can be displayed in that area. If you want to keep the batch folder on the screen along with the person folder (so that you can move files between them), you must lock the batch folder before searching for the person. To lock the batch folder, right-click on the query above the folder and select Lock Query Results.
Search for a person’s folder
Drag documents from batch folder to person folder
Clear Query Results
To clear the Query Results pane, click the icon. Locked queries will not be cleared - to unlock, right click and select Unlock Query Results.
Index a document
To index a document, right-click the document and select the appropriate index. If the index list is short, it will be displayed directly in the menu. If the index list is long, Choose Index Types will open a new window where you can select an index.
Index multiple documents at the same time
You can index several documents at the same time by highlighting (CTRL + click) the documents, and then right-clicking to choose an index.
After indexing, the document name will be changed to match the index (in this example, "REG_Transcript"). If you later rename the document, you should keep the index at the beginning of the name and only add additional text after the index. For example, "REG_Transcript" can be changed to "REG_Transcript - Ohio State," as long as "REG_Transcript" remains at the beginning of the name.