Frequently Asked Questions

UWF community members with a valid ArgoNet account can log in to the event calendar platform by clicking the Log in with UWF ArgoNet button. ArgoNet users can submit UWF events for approval.

Members of the general public can create a local account on the platform. Local accounts have access to many of the calendar features, however, only event submissions by official UWF ArgoNet accounts will be approved.

Users of the calendar platform without an account will still have viewable access of events and be able to share events to social media.

An event submission may take up to one to two business days to be approved after submission. If approved, the submitted event will appear immediately on the event calendar. For the most effective promotion, we recommend submitting events six to eight weeks in advance, if not sooner, if the event details are finalized.

Please note that events should be submitted with enough information to follow the event calendar submission instructions. Event submissions with unknown variables or "to be determined" factors will not be approved.

An event photo is encouraged to be included with an event submission, but is not required as the UWF Event Calendar is set to follow a fallback chain for the event photo. An event's fallback chain photo will be based on the hierarchy criteria selected for the department, group, event type, and place with the submission form.

In addition, the submission form includes generic UWF photo options for the campus to utilize with event submissions.

Please see the Photo collapsible text section on the submission instructions webpage for more information. If you include a unique photo with your event submission, the photo must follow the instructions listed for approval.

Institutional Communications periodically reviews the UWF locations in the Place field under the Location section on the event submission form for accuracy and updates. If your event is scheduled for a UWF location that is missing from the Place field, please contact calendar@uwf.edu for assistance.

Please note the Place field does not include sublocations (i.e. a room or space within a building). Sublocations are added with the Room field after a UWF location is selected or non-UWF location is entered in the Place field.

Please see the Location collapsible text section on the event submission instructions webpage for more information.

If your event is organized by multiple departments or groups, you may assign the appropriate departments or groups in the Department and Group fields, respectively. Only UWF units officially associated with the event organization should be assigned.

Institutional Communications periodically reviews the departments included on the event calendar for accuracy and updates. If your department, as an official unit of UWF, is missing, please contact calendar@uwf.edu.

When an event is approved, the event may be displayed in the following locations on the UWF Event Calendar.

• Under the Upcoming tab on the calendar homepage if an upcoming event.
  • Upcoming athletic events will be displayed under the Athletics tab on the homepage.
  • Upcoming public meeting notices will be displayed under the Public Meetings tab on the homepage.
• Filtering and search results of events
• Department event pages
• Group event pages
• Place event pages

Yes. Event submissions approved will be auto added to the respective Department, Group and Place pages on the event calendar platform based on the assigned selections with the submission. If an event has multiple departments and groups assigned, the event will be included on each respective department and group page on the calendar.

The event submitter who submitted the event is designated as the event “owner" for the calendar. After an event submission is approved, the event owner may click the Edit Event button in the Event Tools section at the bottom of the event webpage above the footer. The event owner will now be able to edit the event details in the event submission form. If any changes are made, click the Save Pending Event button. If no changes are made, click the Cancel button.

If an event is approved (live) on the event calendar and is edited by the event owner, this action will result in the event removed from the calendar and returned to the pending queue for reapproval. Events in the pending queue may take up to one to two business days to be approved to be live on the event calendar.

If details of the event are updated, include a note in the event description. Example: 01/09/2024 Update: The event was rescheduled from Monday, January 22, at 11 a.m. to Tuesday, January 23, at 2 p.m.

Alternatively, the event owner may contact Institutional Communications at calendar@uwf.edu with the event link and the changes needed to prevent the removal of the edited approved event from the calendar until reapproval as stated above or if the update is urgent or time sensitive.

If the event owner is no longer associated with UWF and an update is needed for an event, the department overseeing the event may contact Institutional Communications at calendar@uwf.edu with the update request.

If an event that is approved for the event calendar includes ticketing or registration is sold out externally, please contact calendar@uwf.edu with the link to the event stating the event is sold out and when the event sold out. Please also include the best contact details for more information about the event.

The event will be updated to a "sold out" status on the calendar. "Sold Out: " will be added in front of the event name on the card in event listings. A pop up message of "This event is sold out. For more information, see below." on the event webpage.

The calendar admin team will update the event description to include the sold out date and contact details. Example: "The [event name] sold out on [date]. Please contact Institutional Communications at calendar@uwf.edu or 850.474.2212 for more information."