Onboarding

Onboarding is the process of familiarizing your new hire with your department and the university. It begins the moment the finalist has accepted their tentative offer and continues on through the first year of employment. This is a critical part of the employee lifecycle, which helps a new hire get to know the university's culture, people, and their new role. Departments should continue to offer relevant training and development opportunities, which align with university, department, and individual goals.

Begin the Onboarding Process

Now that your finalist has accepted their tentative offer of employment and the pre-employment documents and background screening have been initiated, departments should submit the New Hires Needing Essential Documents Form to Human Resources. The submission of the New Hire Essential Documents Form alerts the Human Resources Processing/Records Team of the new hire and they will reach out to collect the required paperwork. We kindly ask that departments allow Human Resources 3-5 business days to contact the new hire and to set up the appointment to collect all of their documents. This part of the onboarding process will largely depend upon the response time of the finalist and their availability for an appointment. All new hire essential documents must be completed and received by Human Resources before they can be processed into the payroll system. Please refer to the 2025 HR Payroll Calendar for Personnel Action Form biweekly deadlines.

Department contacts will receive an email from Human Resources stating that all of the pre-employment paperwork and the background screening are complete. The hiring department may now set the candidate's official start date. Once the finalist is cleared for hiring, the department should change the remaining applicant statuses in PageUp by following the procedure detailed in the "How to Update Applicant Statuses and Create Status Emails" document on the PageUp Dashboard.

Once all of these processes have been completed, the Employment Team will transition the remaining onboarding to the HR Processing/Records Team who will receive and process the Personnel Action Form.