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Background Screenings

UWF is committed to protecting the safety and security of all employees and safeguarding the interests of UWF through the use of background screenings.

Level 1 Background Screenings are conducted on all final candidates for Executive Service, University Work Force staff, Faculty, Adjunct, and OPS positions prior to an offer of employment. Current employees of the university may be subject to a background screening when being considered for a new position/role or under other circumstances.

In addition, a Level 2 Background Screenings (requires fingerprinting) will be completed if a current or new employee’s position is designated as a position of Special Trust, a position that involves working with children, elderly persons, or other vulnerable populations. Some volunteers and student employees are required to be background screened with a Level 2, depending on the area, program, or population they will encounter during the course and scope of work. A candidate’s refusal to submit to background screening or fingerprinting shall disqualify the candidate from consideration for employment per Human Resources policy HR-20.02-09/15.

Volunteers who assist on an intermittent basis for less than 10 hours per month do not need to be screened if a person who meets the screening requirements is always present with the volunteer and has the volunteer in his or her line of sight at all times.

Types of Background Screenings

Level 1 Screening Image

Level 1 Screenings

Once a finalist has been identified for a new or vacant Executive Service, University Work Force staff, Faculty, Adjunct or OPS position and they accept their offer letter in PageUp, a Level 1 Background Screening will be initiated in their PageUp onboarding portal.

Level 1 Background Screenings
Level 2 Screening Image

Level 2 Screenings

UWF is required to screen employees and volunteers for positions that involve care, instruction, or supervision of minors, elderly persons, or other vulnerable populations during camps, classes, or events, and employees in positions designated as Special Trust.

Level 2 Background Screenings

Recordkeeping

Background screenings, except criminal conviction records, are subject to the Florida Public Records laws.

UWF will ensure that all background screenings are held in compliance with federal and state statutes, such as the Fair Credit Reporting Act, when applicable.

Billing

  • Human Resources will initially pay for the background screenings.
  • Human Resources will charge back the amount of the background screenings to the department.
  • The hiring department must ensure that sufficient funds to cover the expense of
    the background screenings are credited back to Human Resources in a timely
    manner. 

Feel free to contact Human Resources at backgrounds@uwf.edu or 850.474.2694, with any questions regarding background screenings.