Staff and Faculty Hiring Processes

Recruiting, Selection, and Onboarding Overview

All University Work Force staff, Faculty, Adjunct, and OPS Staff positions must go through the recruitment and selection process via the PageUp system. These positions will be posted on the official University's careers site following the processes outlined within the Recruitment and Selection pages of the HR website. Once these processes have been completed, the finalist for the position will move into the Onboarding phase, which includes completing their pre-employment paperwork and background screening(s). In addition, the hiring department will complete the New Hires Needing Essential Documents Form in order to notify the Human Resources Processing/Records Team of the new hire.

As soon as the Processing/Records Team has received all required documents, the department contact will receive an email stating that all of the pre-employment paperwork and the background screening are complete.

Personnel Action Form Processing

Once the Hiring Department receives notification from Human Resources that all pre-employment paperwork and the background screening are completed, they may route the Personnel Action Form to HR. To locate the Personnel Action Form, please log into MyUWF and enter Personnel Action Form in the search box. All Personnel Action Forms are routed for signature via DocuSign. Please consult with your Business Manager for specific instructions on how your Division is handling this process.

Human Resources offers training on Staff Personnel Action Forms and Hiring Processes via the Professional Development Learning Library. This training will provide an overview of the Staff Personnel Action Form and hiring processes and is an on-demand training.

Once the Personnel Action Form has been received in HR and processed, the hiring department will be notified via email and provided with the new hire's UWF ID. The hiring department should provide this information to their new employee so that they may begin activation of their account. All new hires should take some time to review the information on the Human Resources’ New Employee Information webpage, which provides them information regarding obtaining their parking pass, UWF Nautilus Card, completing mandatory training, New Employee Orientation and more.