Agenda Submissions

A call for submissions will be emailed to extended cabinet approximately four weeks before the BOT meeting. Agenda items must be submitted to the BOT JIRA ticket by the approved divisional representative/liaison. Agenda items must include the Agenda Memo and supporting documents. A placeholder can be used to reserve a place on the agenda by submitting the BOT JIRA ticket with the Agenda Memo. Supporting documents can be added to the JIRA ticket after the initial submission as long as they are added before the submission deadline.

Agenda items submitted after the deadline must have approval from the President to be included in the agenda. Late agenda items submitted within nine days of the meeting date cannot be accepted. 

All BOT agenda items are reviewed by the BOT Chair and/or Committee Chair, the President, General Counsel, and Cabinet before the meeting date. All agenda items and supporting documents must be submitted by the submission deadline in order to be included in the agenda review process. Agenda items submitted after the deadline must have approval from the President to be included in the agenda. Late agenda items submitted within nine days of the meeting date cannot be accepted. 

Each BOT agenda item must be submitted with the Agenda Memo. Please read the instructions below.

• The Agenda Memo must be completed in Word and only the original Word file will be accepted. PDFs, Google Docs, and altered Word files will not be accepted.
• Please follow the instructions in the BOT Agenda Memo Instructions document for completing the Agenda Memo.
• All agenda items must be submitted using the NEW Agenda Memo template. Old templates will not be accepted for the BOT December 5, 2024 meeting and all following meetings.
• The Agenda Memo must fully describe the item being presented.
• The Recommending Action statement should fully state the motion the Chair will make to the board.
• The Background Information, Implementation Plan, and Fiscal Implication sections should provide enough information for anyone reading it to understand the item being presented and what action needs to be taken.
• The Relevant Authority section should list all relevant statutes, BOG regulations, and UWF regulations and policies that relate to the agenda item.
• The Supports Strategic Direction(s) section should list the Strategic Directions that are supported by the item.
• The Supporting Documents section should listed the order the documents should sorted in on the agenda.

BOT Agenda Memo Instructions

BOT Agenda Memo

All BOT agenda items must be submitted through JIRA. The BOT JIRA ticket is only accessible to the President's Cabinet members and their approved designee. A separate JIRA ticket must be submitted for each agenda item. The Agenda Memo and all supporting documents must be uploaded to the JIRA ticket.

BOT JIRA

All supporting documents must be submitted in JIRA. All supporting documents must be submitted ready to attach to the Agenda. PDF format preferred for supporting documents.

• It is recommended that UWF templates are utilized for supporting documents
• PowerPoints must be in a UWF PowerPoint template from the Brand Portal
  • PowerPoints can include up to 7 slides
  • PowerPoints cannot include slide transitions or movements