Facilities Maintenance
Facilities Maintenance is a diverse group of innovative and talented professionals who provide high-quality facilities maintenance in support of education and research at UWF.
Facilities Maintenance is committed to being fully responsive to the needs of University faculty, staff, and students, and the public.
Work requests may be initiated at the TMA iServiceDesk or by contacting the Work Control Center at 850.857.6000. You must be connected via Argonet to use the online work order system.
Items considered and performed as education and general maintenance funded responsibilities (non-chargeable) by Facilities Development and Operations:
- Air conditioners and handling unit repair (heating, cooling, and ventilation)
- Appliance repair – ice machine preventive maintenance.
- Athletic outside facilities – baseball, football, soccer, and softball.
- Ballast replacement on light fixtures
- Banners (University needs)
- Baseboard repair
- Bulletin (tack-board) classroom, public areas, and office repair
- Cabinet repair – hinge adjustment; minor scratches; door pull tightening
- Carpet cleaning
- Ceramic tile repair
- Ceiling tile replacement
- Clock repair – classrooms and public areas
- Custodial
- Door hardware (locksets, handles, and closers repair; excludes department procured cypher locks)
- Electrical circuit repair
- Electrical repair (primary and secondary systems; outdoor light bulb replacement; exterior light fixture repair; switch repair and replacement)
- Elevator repair
- Exit light repair
- Fire Alarm maintenance and repair
- Floor tile repair (excludes University Dining Services agreement)
- Floors – cleaning and waxing
- Grounds maintenance – excludes new landscaping items
- Interior and exterior of building repair
- Key issuance and replacement – per My.uwf.edu; Route-IT
- Light bulb replacement
- Light fixture repair (interior)
- Locking (or unlocking) rooms with Dept. Chair or Dean’s permission
- Moving Services – small moves (excluded major capital renovations and new construction projects)
- Moving Services – special equipment (excludes pianos). See “set-ups” herein.
- Operating and replacement costs of equipment, materials, and tools used by UWF Facilities and Utilities Maintenance. Fund Source: State provided Plant Operations and Maintenance
- Painting – exterior
- Pest Control
- Plant Care – lawn
- Picture hanging
- Plumbing repairs (faucets – vanities - toilets – faucets – showers; distilled water piping and valves)
- Pool – moving starting blocks, floor grate repair due to damage from scuba classes/ aquatic club.
- Restroom cleaning and stock supplies
- Roofing and sheet metal work, including downspout and gutter repair
- Security alarms maintenance and repair
- Set-ups – interior (Example: Various Building 12 Alumni Room set-ups) and exterior (Example: BBQ on Green).
- Spills – clean-up; water removal
- Stage set-ups – portable equipment
- Trash/garbage removal – excludes recycling containers.
- Utility distribution systems inside and outside of buildings – electrical, heating, process steam, potable water lines, gas lines, storm water, and sanitary sewer.
- Wall repair and paint (drywall) – due to deterioration/dirty/fading/peeling condition, etc.
- Water cooler repair
- Window – cleaning and replacement – small units
Items not considered education and general maintenance funded responsibilities by Facilities Development and Operations:
- Appliance repair – including refrigerators, dishwashers, freezers, microwaves, and micro-refrigerators.
- Cabinet resurfacing and replacement
- Cameras and surveillance equipment
- Cleaning or repair of personal items – examples include personal desk lamps and clocks
- Computer repair
- Department inventoried equipment
- Distilled water system units and filters
- Desk repair, refinishing, and painting
- Drapery cleaning
- Fish tank repair/maintenance
- Flooring replacement - project
- Furniture cleaning, repair and assembly
- Glass replacement
- Kitchen equipment repair/maintenance
- Mirror repair
- Movable furniture repair and replacement – classroom seating, tables, podiums, fixtures, and equipment
- Office equipment repair
- Picture framing
- Plant care – interior
- Shelving
- Signage painting or manufacturing
- Telecommunications equipment repair/maintenance – fixed and movable data and telephone equipment. Wire, fiber optics and wireless media needed to support data and telephone systems.
- Tools loaned
- Vacuum process systems used in teaching and research laboratories.
- Venetian blind repair and replacement
There is another easy way to identify the exclusions. Visualize a common classroom or office building devoid of people, furniture, office equipment, laboratories, programs, computers and similar features. For example, imagine the classrooms within the Hal Marcus College of Science and Engineering or the Lewis Bear Jr. College of Business Education Center, between semesters, emptied of furniture and audio-visual equipment. Anything added to these buildings will be outside the funded responsibility of Utilities and Facilities Maintenance resources.
How the guidelines were developed and questions.
Florida Statute 1013 was used to develop the guidelines. If the above guidelines do not address your particular situation or a more detailed explanation is desired, contact Work Control at the Work Control Center, Ext. 6000. You can also contact Mandy Redfearn, 850.474.2007 or by email at facilities@uwf.edu.
Operating Budget Funded Responsibilities
Is this request funded by the Education and General maintenance budget?
Questions frequently arise on campus regarding where responsibility lies for the maintenance and repair of existing buildings and equipment. The following document explains items funded from the recurring maintenance operating budget and the rationale behind it. If the explanation below does not meet your particular situation or a more detailed explanation is desired, please contact Facilities Maintenance, Building 91, 850.474.3248; Utilities Maintenance, Building 40, 850.474.2954; or Facilities Development and Operations Administration, Building 90, 850.474.2007.
Items included in maintenance
UWF Facilities and Utilities maintenance is funded to make repairs for existing permanent Education and General (E & G) funded facilities funded by the state or general revenue, including campus grounds, used for academic or administrative functions. This budget is supplemented by annual Legislative appropriations from Public Education Capital Outlay (PECO) Maintenance, Repair, Remodel, Renovation, and Site Improvements (MRRR) funds for selected items. Facilities Maintenance retains updated condition assessments of selected recurring/replacement priority lists. These items are funded within the available resources of E & G funds and PECO MRRR funds. The lists are as follows: a) floor covering, b) painting, and c) sidewalks.
Maintenance includes all items related to routine repair of existing buildings and structures, including normally recurring repairs and preventive maintenance. Note: Project work that includes improvements or alterations beyond the existing condition is not funded by this annual operating resources. The quantity/volume of what maintenance can be accomplished within the items is limited by available budget resources. The following maintenance items are included:
- Interior and exterior of buildings;
- Plumbing, heating, air conditioning, and ventilation;
- Electrical repairs of all types including primary and secondary systems, certain lamp replacements (requiring special ladders and rigging) and maintenance of outdoor lighting fixtures (excluding energy costs);
- Exterior painting;
- Hardware, locks, keys, closers and records for same;
- Roofing and sheet metal work, including downspouts and gutters;
- Elevators
- Utility distribution systems inside and outside of buildings — electrical, heating, process steam, water lines, gas lines and sewer lines (storm and sanitary);
- Operating and replacement costs of all equipment, materials and tools used in UWF Facilities and Utilities maintenance.
Items excluded from Utilities and Facilities Maintenance Funding
There are a variety of facilities and equipment within general fund buildings that are excluded from state maintenance funding. These exclusions include, but are not limited to, the following:
- Department inventoried equipment;
- Distilled water systems;
- Compressed air systems and other air supply systems not intended for building environmental (heating and ventilating) control;
- Vacuum systems;
- Movable furniture (classroom seating, tables, and podiums), fixtures, and equipment.
- Fixed and movable Information Technology Services Equipment, data and telephone systems. Wire, fiber optics and wireless media needed to support data and telephone systems.
There is another easy way to identify the exclusions. Visualize a common classroom or office building devoid of furniture, office machines, laboratories, people, programs, computers and similar features. For example, imagine the classrooms of the Science and Engineering or College of Business Education Center, between semesters, emptied of furniture and audio-visual equipment. Anything added to these buildings will be outside the funded responsibility of Utilities and Facilities Maintenance resource. Also excluded from FDO Utilities and Facilities Maintenance funded services are facilities with other sources of funds, such as bond revenue residence halls.
How the guidelines were developed and questions.
The Florida Statute 1013 was used to develop the guidelines. If the above guidelines do not address your particular situation or a more detailed explanation is desired, contact the Facilities Development and Operations Administration at 850.474.2007 or by e-mail at facilities@uwf.edu for additional information.
Vision, Mission and Values
Vision
Provide exceptional quality work and customer satisfaction to the overall University community.
Mission
Maintain an efficient environment that supports and enhances the University's mission within an atmosphere reflecting an image of excellence. Provide the highest degree of effective and efficient building and mechanical maintenance services possible... this is the sole purpose of our existence.
Values
Improve upon each unit's strengths using performance measurement indicators where applicable. Focus on pursuing new "opportunities" within each unit to result with "best practices". Create a "buck stops here" culture where each individual practices "I'm Responsible." Focus on doing everything in a completely ethical manner and proving effective financial stewardship of the University's assets. Customer service focused... treat everyone as your customer.