Please ensure Javascript is enabled for purposes of website accessibility Email Scripts | University of West Florida
Skip to main content
Logo of University of West Florida

Email Scripts

Suggested Format/Content

  1. Introduce yourself and congratulate them on their accomplishments and admission to UWF.
  2. Let them know you are excited they have selected your major as their program of study, and that you are excited to welcome them to the College of X in their entry term.
  3. Offer a positioning statement like, “What made you choose this program?” or “How long have you been pursuing music performance?” and tie in high-impact practices or accolades of the program based on their answer.
  4. Highlight some key alumni, high impact practices and/or things that make your program different from other institutions – why should they choose UWF program X? If you have links to articles, awards, or current student highlights, include them in your email.
  5. Ask them if they have any questions that you can answer about program X at UWF.
  6. Invite them to schedule a time to meet virtually or via phone to go over program details or answer any questions.

Example Admitted Student Email from Music Performance

Hello, [STUDENT’S NAME],

My name is Corey McKern, interim director of the Dr. Grier Williams School of Music. Congratulations on your admission to UWF! The Dr. Grier Williams School of Music is excited to welcome you to the UWF College of Arts, Social Sciences and Humanities this fall.

Our school has an exciting, dynamic all-undergraduate curriculum. As an undergraduate student, you are our focus. All of the performing opportunities are yours. Our teacher-student ratio in the School of Music averages 7 to 1. Students engage with full-time faculty every day. UWF is a wonderful place to study and grow!

We would like to learn more about you. Let’s set up a time to talk via phone to discuss how majoring in Music Performance at UWF can help you reach your career goals. Do you have any questions about the Music Performance at UWF that we can answer?

Visit the Music Auditions and Scholarships webpage more information about our upcoming audition dates and requirements.

We look forward to hearing from you soon and welcoming you to campus this fall.

Warm Regards,

Corey McKern

Tips for Email

  • Know your audience and personalize whenever possible. Are you emailing a high school senior (FTIC) or a transfer student? Make sure your email is as personalized as possible. 
    • For FTIC, statistics show that parents make 50% of the decision on which college a student chooses.
  • DO NOT attach any files to the email; use links instead. These will go to spam folders and are viewed as unsecure emails.  
  • Refrain from using a lot of exclamation points. This will also send a red flag and go to the spam folder. 
  • If you have a call to action, like “Schedule a time to chat” or “email me with your questions,” be sure to have a one- to two-business day turn around when responding.