Housing Accommodations

Reasonable housing accommodations are determined through an individualized assessment of each student's disability-related needs. 

Examples of housing accommodations include, but are not limited to, the following:

• Accessible furniture
• Accessible room location
• Modified room assignment
• Visual notification accommodations

Steps for Requesting Housing Accommodations

Students requesting accommodations in Housing and Residence Life will need to complete the following steps:

1. Complete the Housing and Residence Life contract. You must have an accepted Housing and Residence Life (HRL) contract before requesting accommodations. Students must complete the housing contract by the applicable HRL deadline. Please refer to Housing for contract application and submission deadlines.
2. Complete the SAR Accommodations Request online application
3. Complete the “Request for Reasonable Accommodations in University Housing” Google Form.
4. Provide a letter from a qualified medical or mental health provider. The letter from your provider must include the following information:
   
   1. Confirmation that the student has a physical or mental impairment that substantially limits one or more major life activities, based on the provider’s professional evaluation
   2. Identification of the major life activities impacted by the condition
   3. The specific housing accommodation(s) being recommended
   4. An explanation of how the condition necessitates the requested accommodation(s)
   5. Date of the student’s most recent appointment with the provider
   6. Length of time the provider has been treating or working with the student for this condition
   7. Whether the condition is permanent or temporary.
   8. Provider’s name, credentials, associated organization, address, signature, and date
   9. The letter must be on official letterhead
   10. Incomplete documentation may delay the review process. We recommend reviewing your provider’s submission to ensure all required information is included.
5. After submitting all required information above, please schedule an appointment with SAR staff to discuss your request. To schedule your appointment, please contact Student Accessibility Resources at 850.474.2387 or sar@uwf.edu.

Priority Deadlines for Housing Accommodation Requests

• Fall Semester: May 1
• Spring Semester: November 1
• Summer Semester: April 1

Note: Your housing accommodation request is not considered complete until you have submitted all required forms, provided all required documentation, and met with a Student Accessibility Resources (SAR) staff member.  If your request is incomplete or completed after the applicable priority deadline, it will still be reviewed.  However, due to housing availability and room assignment timelines, the University cannot guarantee that accommodation requests received after the priority deadline can be implemented.