Will My Department Be Charged?

Items considered and performed as Education and General (E&G) maintenance funded responsibilities (non-chargeable to departments) by Facilities Maintenance include the following:

• Air conditioners and handling unit repair (heating, cooling, and ventilation)
• Appliance repair – ice machine preventive maintenance
• Athletic outside facilities – baseball, football, soccer, and softball
• Ballast replacement on light fixtures
• Banners (University needs)
• Baseboard repair
• Bulletin (tack-board) classroom, public areas, and office repair
• Cabinet repair – hinge adjustment; minor scratches; door pull tightening
• Carpet cleaning
• Ceramic tile repair
• Ceiling tile replacement
• Clock repair – classrooms and public areas
• Custodial
• Door hardware (lock sets, handles, and closers repair; excludes department procured cypher locks)
• Electrical circuit repair
• Electrical repair (primary and secondary systems; outdoor light bulb replacement; exterior light fixture repair; switch repair and replacement)
• Elevator repair
• Exit light repair
• Fire Alarm maintenance and repair
• Floor tile repair (excludes University Dining Services per agreement)
• Floors – cleaning and waxing
• Grounds maintenance – excludes new landscaping items
• Interior and exterior of building repair
• Key issuance and replacement
• Light bulb replacement
• Light fixture repair (interior)
• Locking (or unlocking) rooms with Dept. Chair or Dean’s permission
• Moving Services – small moves (excluded major capital renovations and new construction projects)
• Moving Services – special equipment (excludes pianos). See “set-ups” herein.
• Operating and replacement costs of equipment, materials, and tools used by UWF Facilities and Utilities Maintenance. Fund Source: State provided Plant Operations and Maintenance
• Painting – exterior
• Pest Control
• Plant Care – lawn
• Picture hanging
• Plumbing repairs (faucets – vanities - toilets – faucets – showers; distilled water piping and valves)
• Pool – moving starting blocks, floor grate repair due to damage from scuba classes or aquatic club.
• Restroom cleaning and stock supplies
• Roofing and sheet metal work, including downspout and gutter repair
• Security alarms maintenance and repair
• Set-ups – interior (Example: Various Building 12 Alumni Room set-ups) and exterior (Example: BBQ on Green).
• Spills – clean-up; water removal
• Stage set-ups – portable equipment
• Trash/garbage removal – excludes recycling containers
• Utility distribution systems inside and outside of buildings – electrical, heating, process steam, potable water lines, gas lines, storm water, and sanitary sewer.
• Wall repair and paint (drywall) – due to deterioration, cleanliness, fading, peeling or other condition
• Water cooler repair - UWF owned; not contracted through a vendor
• Window – cleaning and replacement – small units

Items not considered Education and General (E&G) maintenance funded responsibilities by Facilities Maintenance include the following:

• Appliance repair – including refrigerators, dishwashers, freezers, microwaves, and micro-refrigerators
• Cabinet resurfacing and replacement
• Cameras and surveillance equipment
• Cleaning or repair of personal items – Examples: personal desk lamps and clocks
• Computer repair
• Department inventoried equipment
• Distilled water system units and filters
• Desk repair, refinishing, and painting
• Drapery cleaning
• Fish tank repair and/or maintenance
• Flooring replacement - project
• Furniture cleaning, repair and assembly
• Glass replacement
• Kitchen equipment repair/maintenance
• Mirror repair
• Movable furniture repair and replacement – classroom seating, tables, podiums, fixtures, and equipment
• Office equipment repair
• Picture framing
• Plant care – interior
• Shelving
• Signage painting or manufacturing
• Telecommunications equipment repair/maintenance – fixed and movable data and telephone equipment. Wire, fiber optics and wireless media needed to support data and telephone systems.
• Tools loaned
• Vacuum process systems used in teaching and research laboratories
• Venetian blind repair and replacement

There is another easy way to identify the exclusions.

Visualize a common classroom or office building devoid of people, furniture, office equipment, laboratories, programs, computers and similar features. For example, imagine the classrooms within the Hal Marcus College of Science and Engineering or the Lewis Bear Jr. College of Business Education Center, between semesters, emptied of furniture and audio-visual equipment.

Anything added to these buildings will be outside the funded responsibility of Utilities and Facilities Maintenance resources.

How the guidelines were developed and your contacts for questions:

Florida Statute 1013 was used to develop the guidelines. If the above guidelines do not address a particular situation or a more detailed explanation is desired, contact the Work Control Center at 850.857.6000. You may also contact Mandy Redfearn, 850.474.2007 or email facilities@uwf.edu.