Special Event/Conference Parking
Parking Services is here to help your UWF event run smoothly, from arrival to departure. Contact us if you are bringing cars or buses to campus.
Early planning makes for great events
UWF event coordinators – Whether it’s a small or large event, Parking Services wants to work with you to allocate the best available parking that is most convenient for your guests.
Contact us early. We request a minimum of four business days notice or more for large events. Please supply the following information: event name, event date(s), host/department, contact person, campus address and phone. If requesting hangtags, number of hangtags needed. Once we have your details we will be able to provide you with the appropriate parking information to ensure a pleasant visit.
Hangtags – University departments may order guest/visitor hangtags to be used on a specific date (conference permits) from Parking & Transportation Services. Requests must be received at least two business days prior to the date needed. We will notify the requester when the order is ready to be picked up. Hangtags may be picked up at our office, located in Bldg. 91, Monday-Friday. 8:00am-5:00pm.
Electronic passes – Alternately, Parking Services can create an electronic pass for a department to email to attendees. The pass can then be printed and placed on the dash of each visitor vehicle. Email firstname.lastname@example.org and type "Event Parking" in the subject line to request electronic passes.
Bus parking – Parking Services is happy to provide event parking hangtags for buses along with a map indicating appropriate loading/unloading and parking areas for buses. However, because most UWF lots are not designed to accommodate the weight of buses and because of safety concerns regarding obstructing visibility, a set of rules has been established specifically for parking buses on campus. Not following these rules can result in a parking citation.
- Arrangements for bus load/unload locations must be made prior to arriving on campus.
- The designated area for bus parking is Lot B. Buses must park in the back section of Lot B and allow for bus maneuverability. Lot B can accommodate approximately 6 full-size buses.
- Standing, staging, or parking a bus is not permitted in any area other than those designated for bus parking and bus load/unloading.
- Buses do not have the authorization to access pedestrian pathways (drive on sidewalks). The only exception to this is for the purpose of transporting persons with disabilities.
Bus parking and the UWF Trolley – Because bus parking is not always as close to an event as a loading/unloading area, we suggest that bus drivers plan ahead to take a trolley from the parking location. If there is only one driver/chaperone, perhaps the bus should be parked and all attendees walk together or take a trolley to the event location.
Note: Conference hangtags or permits may not be issued to faculty, staff or students. Conference permits may not be issued to vehicles registered to a current University of West Florida parking permit.
For questions about event parking, contact Chip Chism, Manager, Parking & Transportation Services, at 850.473.7711.