Update My Personal Info

How to Change My Name

Note: The following information applies to current and former employees of the university only.

All wages paid by employers are connected to Social Security numbers. Federal regulations require employers to validate that each employee's Social Security number and name on record exactly matches the Social Security number and name which appear on the individual's Social Security card to ensure proper tax reporting.

In order to change your name on your Human Resources and Payroll records you must present your Social Security card, which reflects your new name to Human Resources. A new Social Security card can be obtained through your local Social Security Administration Office. Social Security Online provides instructions on updating Social Security card information.

• In order to update your name with UWF, employees should stop by the Human Resources Office with their new Social Security card. This is required before we can update your name in our system. To avoid Social Security mismatches, the name in our payroll system must match the name on file with the Social Security Administration. One of our HR Processing/Records team members will update your name in our payroll system.
• Employees should also visit the Payroll Department to update their W-4 information. The Internal Revenue Service (IRS) requires that the name on the Social Security card match the W-4 and W-2 forms. If your name change is due to a marriage or divorce, then your withholding status will need to be updated. Your W-4 address may also need to be updated.
• In addition, employees should also complete a new Direct Deposit Authorization form if the name on their bank account has changed.

If you are not in the Pensacola area, please reach out to Human Resources at 850.474.2694 or hr@uwf.edu for alternative options.

Note: People First (State of Florida benefits plan administrator) will update overnight when your name changes in the university system.

How to Change My Social Security Number

To change your Social Security number on your personnel and payroll records, stop by the Human Resources Office with your new Social Security card, reflecting your new number. A new Social Security card can be obtained through your local Social Security Administration Office. Social Security Online provides instructions on updating Social Security card information. If you are not in the Pensacola area, please reach out to Human Resources at 850.474.2694 or hr@uwf.edu for alternative options.

How to Update My Campus or Home Address

• Log into MyUWF
• Search for the "Contact and Privacy Information" app
• Go to the "Employee Addresses" tab
• Make changes to the appropriate address and phone
• Save

How to Update My Emergency Contact

• Log into MyUWF
• Search for the "Contact and Privacy Information" app
• Go to the "Emergency Contact" tab
• Make changes
• Save