Vendors Guide
Welcome To Procurement And Contracts Vendor Guide
We hope our Vendor Guide serves as a convenient source of information for our existing and potential strategic partners and contractors. Procurement and Contracts can be found in Building 90, Room 121. To ensure prompt service, we recommend emailing us at procurement@uwf.edu or call ahead to set an appointment.
Important Note To Vendors
All goods or services must be shipped or performed with an official UWF Purchase Order with an authorized signature or Procurement Card (PCard). C.O.D.s will not be accepted. If you have any concerns, contact the Office of Procurement and Contracts.
IRS W-9 Form: All vendors should provide the IRS W-9 Form with a revision date of March 2024, located in the upper left-hand margin of the form.
Purpose of This Service Guide
- To Acquaint Prospective Vendors with the Many Selling Opportunities that Exist with the University of West Florida
- To Describe Basic Procedures and Requirements for Doing Business with The University of West Florida
- To Promote Good Purchasing-Sales Relationships
- To Make More Efficient Use of Both Vendor's and Buyer's Time
Agreement Between Owner and Professional (CM At Risk Projects)
Agreement For Construction Management Services
Capital Projects Workshop
Commercial Solicitation (Vendor Meeting Request with Departments Form)
Department of Management Services Professional Services Guide
FEMA Public Assistance Program
Florida Procurement Technical Assistance Centers
Purchase Order Terms and Conditions
Minimum Insurance Requirements
- Listed on the UWF Environmental Health and Safety Risk Management website.
Affiliated Chapter for UWF Procurement Team and Community Involvement:
Procedures to Identify and Manage Environmental Issues
Project Payment Request Forms and Instructions
- Invoicing Instructions for Facilities Services' Projects
- Application and Certification for Payment
- Application and Certification for Payment Schedule of Values
- Partial and Final Lien of Waiver Form
- Consultant Pay Request Form
Public Surplus - Auctions
- For a list of all open solicitations, public meetings and Sole Source Affidavits
Suspended Vendor List
The On-Line Registration process is required to do business with UWF.
We look forward to doing business with you. We are interested in your thoughts and concerns about the UWF procurement process. Please feel free to submit your questions at procurement@uwf.edu.