About the Calendar

The University of West Florida Events Calendar provides a one-stop resource of event information for UWF students, faculty, staff, parents, alumni and the Pensacola community. The calendar is maintained jointly by University Communications and Marketing & Creative Services.

Guidelines for Submission

What types of events are appropriate for posting to the University Event Calendar?

• Academic or research seminars
• Student thesis and graduate degree defenses
• Events open to the UWF community and the public
• Events sponsored by a UWF center, college, department, institute, program or a recognized student club or organization

What types of events are not eligible for posting to the University Event Calendar?

• Ongoing classes, repetitive workshops and regularly scheduled meetings
• Advertisements for companies or products
• Events NOT sponsored by a UWF center, college, department, institute, program or a recognized student club or organization
• Solicitations

University Calendar

Those submitting events may request their event appear on the University Calendar (the default view for the University Calendar of Events) if the event meets the following guidelines:

• Only events associated with UWF, its colleges, departments, units and approved programs are eligible for inclusion. Events must be sponsored by an officially-recognized campus department or unit; a registered student group; or a sponsored departmental or campus organization.
• Calendar submissions should be event-oriented rather than a news or announcement item. Announcements about upcoming events or announcements concerning registrations, applications or enrollments are not appropriate for inclusion. Reminders and other follow-up submissions are not permitted.
• Events must affect more than just the members of an individual department. For example, a departmental staff meeting is not appropriate while Faculty Senate is appropriate.
• Each event submission must include an Event Name, Date, Start and End Times, Location, Primary Organization and Requestor. Requestor information must include Name, Phone number (with area code) and e-mail.
• Each event submission must include detailed information about the event.
• Events requiring university-owned facilities will not be posted until use of the facility is approved by the appropriate approver.
• The event must be in accordance with relevant UWF policies and established procedures. Student groups submitting event information must adhere to the guidelines set forth in the Student Handbook.

Event Inclusion on UWF Home Page (www.uwf.edu)

Events may also appear on the University of West Florida's home page if the event meets the following criteria:

• Events must comply with all guidelines specified for inclusion on the University Calendar.
• Events must be congruent with university initiatives and address/attract both internal and external audiences.
• Final selections will be based on the most appropriate events for a particular day/time as determined by staff from the University Communications division.
• Event must be in accordance with relevant UWF policies and established procedures. Student groups submitting event information must adhere to the guidelines set forth in the Student Handbook.
• Each event submission must include ALL of the following: an event name, complete and full description of event, date, start and end times, location, primary organization and requestor. Additionally, requestor information must include contact name, phone number (with area code) and a valid e-mail address.

The events calendar manager reserves the right to delete and/or edit listings if they do not meet the above-mentioned criteria, or if they violate university regulations, local, state or federal law.

Calendar Administrators

Submit events to one of the following calendar administrators depending on the affiliated department, division or college. If you are unsure of the appropriate calendar administrator for your event, submit your entry to calendar@uwf.edu. Please allow 24-48 hours for submission to appear on the calendar.