Records Management
Florida's records management program promotes the efficient, effective, and economical management of public records.
What You Need To Know
ANNOUNCEMENT: Records Management only UWF department tasked with storage or disposition of documents. If you have documents for shredding, arrange for a pick up by Records Management along with a Disposition Form. The UWF RMLO (Records Management Liaison Officer), Phillip Burt, will work with you to ensure your records are stored or disposed of properly. At the end of each year, UWF is required to complete a Records Management Compliance Statement on which the number of cubic feet of records that were destroyed must be indicated. The form is then signed by the UWF President and sent to the Department of State in Tallahassee. Your only means of shredding is therefore through UWF Records Management.
- Phillip Burt (records@uwf.edu; Office Ext. 2693) is UWF's full-time Records Manager and is the Records Management Liaison Officer (RMLO) for UWF. He handles the storage and disposition of records.
- Maera Bradberry (maerabradberry@uwf.edu) supervises the operation.
- Completing Storage and/or Disposition forms - Once the form(s) is complete, scan and email to records@uwf.edu. (It is not necessary for the department head to sign the form as the form will be sent through DocuSign.) The completed form will be reviewed and if no corrections are necessary, the sender will be given approval for pick-up.
- Pickups will be coordinated once forms are approved
Transcripts and Public Record Requests
If you are seeking transcripts, student records, or would like to make a Public Records Request, please contact the appropriate office below.
Student Records/Transcripts:
Call the Office of the Registrar at 850.474.2244 or visit Whom Do I Contact.
Public Records Requests
All public records requests should be directed to the Office of the General Counsel at 850.474.3420 or gcfrontdesk@uwf.edu.
Why We Have Records Management
Proper records management ensures that information is available when and where it is needed, in an organized and efficient manner, and in an appropriate environment.
Records management is more than retention, storage, and disposition of records; it entails all record-keeping requirements and practices that allow an organization to establish and maintain control over information flow and administrative operations. Florida's records management program is authorized by section 257.36, Florida Statutes and applies to records of public agencies as defined in 119.011(12), F.S.
Records management is the management of records throughout their life cycle, from their creation through active use, inactive storage, and final disposition. Among the many benefits of records management are:
- Space savings
- Reduced expenses for filing equipment
- Increased efficiency of information retrieval
- Compliance with records retention requirements
- Identification and protection of vital records
- Control over creation of new records
- Identification of historical records
Contact Us
Records Management
Phillip Burt, RMLO and Records Manager
records@uwf.edu
850.474.2693
