Employment Forms
Pre-employment and New Hire Essential Documents
Finalist Paperwork for New Hires (Line and OPS)
(Send to HR Prior to Employment Offer)
- Background Screening Request Dynamic Form
- Staff Certification (Line positions only)
- Contingent Offer Letter Templates
New Hire Essential Documents are to be sent to HR with the Personnel Action Form. To locate the Personnel Action Form, log into MyUWF and enter "Personnel Action Form" in the search box.
If you are trying to open a form and receive an error stating that you should download the latest Adobe Reader, or the form returns a “Please wait” message, please follow the steps outlined in the Confluence article “Opening PDF Files from Webpage Links". If you continue to have questions or concerns, contact the ITS Help Desk at 474-2075.
Employee Forms
- Additional Employee Processing Information
- Loyalty Oath
- Essential Documents Checklist (Staff-Faculty)
- FRS Certification Form
- Direct Deposit Authorization
- W-4 with copy of Social Security card for tax purposes - Official Social Security card receipts are acceptable, but are only valid for 90 days. (Online applications for a duplicate card do not provide official receipts. The email confirmation of online application does not suffice for the receipt requirement, per USCIS/DHS.)
- I-9 Form Smart PDF-Fillable Version (Must be printed after completion and signed by hand.) OR
- I-9 Form Paper Version (Must be printed for completion and signed by hand.)
- Form I-9-Instructions - Give to employee for their information/use. Do not return to HR.
- Form I-9-List of Acceptable Documents
Employee Acknowledgments
- Benefits and Services Offered
- Computer Security Guidelines
- Drug Free Campus Brochure
- Drug Free Workplace Policy
- Fraudulent or Wrongful Acts Policy
- HIV Aids Brochure and Area HIV Test Sites
- New Employee Orientation Schedule
- Notification of Social Security Number Collection and Usage by HR
- Tax Deferred Annuity Contacts for 457 and 403(b)
- Tobacco-Free Campus Policy
- Voluntary Self-Identification of Disability
Additional Employment Documents
Recruitment
- Advertising Resources
- Advertising with Graystone
- Applicant Status Changes
- Florida Sunshine Law and Search Committees
- Interview Questions - Behavior-based Examples
- Recruitment Checklist
- Reference Check
- Request for Promotion, Change in Assignment, Demotion, Transfer
- Waiver of Recruitment
- Search Committee - Chairperson - Hiring Official Guide
Sample Letters
(Word Documents)
- Interviewed - Not Hired Letter
- Not Hired Letter
- Notify Interviewees in Writing
- Readvertisement Sample Letter
- Recruitment Withdrawn Sample Letter
