Procurement Matters We Aim for Exemplary Customer Service
March 20, 2009  |  Procurement and Contracts | uwf.edu/procurement/internal

In This Issue

Pickup Your New PCard - March 23 - 28

Tips to Avoid Theft of Your PCard Account Number

How To Avoid An "After The Fact"

Pros & Cons of Using Your Personal Credit Card

2008/09 Year End Deadline Dates

Quick Procurement & Contracts Guide


 

Pickup Your New PCard - March 23 - 28 PCard
UWF will be switching over to a new MasterCard PCard March 23, 2009. Your new PCard will be available for pickup from March 23rd – March 28th. The PCard you are currently using will be closed and unusable March 28, 2009.  Remember: you must bring your current PCard and a picture ID to Building 90 Room 134 from March 23rd – March 28th in order to pick up your new PCard. Read more . . .


Tips to Avoid Theft of Your PCard Account Number
Enterprising crooks find ways to obtain credit card information. Don’t help them!

NEVER give your PCard to anyone else to use
. Read more . . .


How To Avoid An "After The Fact" After The Fact
Always have in place one of UWF’s approved tools (PCard, Purchase Order or Direct Pay Request) to purchase your commodity or service before placing an order with a Vendor. If in doubt, please contact any one of our staff to assist you in using the best tool for your needs. Read more . . .

 


Pros & Cons of Using Your Personal Credit Card
It is easy to understand that you may think it is beneficial using your personal credit card due to convenience and acquiring points for your personal account. However, it does cost UWF and your departmental budget more money to use your personal credit card. When using your personal credit card instead of a UWF PCard the additional costs are: Read more . . .


2008-09 Year End Deadline DatesDeadlin
To ensure that purchases are charged to the current fiscal year budget, Requisitions that require competitive bidding using General Revenue (110000) and Carry Forward (110001) funds must be received inProcurement and Contracts as follows:

  • Requisitions requiring a formal proposal (RFP, ITN, PQS) - Feb. 20
  • Requisitions requiring a formal bid (ITB)  - March 27
  • Requests requiring quotations (RFQ) - May 2

Quik GuideNEW – Quick Procurement  & Contracts Guide
P&C has developed a quick and easy guide available as a hard copy brochure and on the P&C internal web site listed as “Quick Procurement & Contracts Guide”. It can also be found through the “Directory” Argus tab by searching for Procurement. Read more . . .