Event Procedures

I. These procedures are in keeping with UWF/REG – 5.017 Alcoholic Beverages on Campus Property and SA-24.01 Alcohol Policy for On-Campus Student-Sponsored Events by way of approval by the Vice President for Student Affairs (5.017 Section 7) and the University Commons and Student Activities Director (SA-24.01 Section II.B.). Listed below are exceptions or exemptions to the referenced policies:

a. The designated area adjacent to the Softball Field has been approved as the location for this event.
b. Persons underage will not be stamped or receive a wristband.
c. This event is classified at BYOB and more than 30 participants are expected.
d. Alcoholic beverages will not be checked in or held by a designated bartender.
e. Student officers of the Homecoming Student Executive Board will be certified as Argo Hosts, but not at the ratio prescribed by SA-24.01. At least two students will be certified, and will be supported by UWF staff members and UWF Campus Police officers.

II. Groups of students, alumni, staff members, departments and other members of the University of West Florida community may set up an area for their group, and may bring tents, grills, games, food, and other items that are not disruptive of the event or that pose a danger to others.

a. Groups wishing to set up a tailgate area should register by sending a request to homecoming@uwf.edu, or checking in with event staff upon arrival.
b. Groups are responsible for transporting their trash to the appropriate container as indicated by the event staff.
c. Attendees may bring their tailgating equipment as early as 3:30pm, and must remove their equipment and items from the event area by 7:30pm

III. During the Homecoming Tailgate, sponsored by the University of West Florida and the Homecoming Student Executive Board, attendees 21 year of age and older are allowed to bring and consume beer and wine according to the following stipulations:

a. Anyone who wishes to consume or possess alcohol at the event must check in at a designated location and receive a wristband indicating that they have been verified as being 21 years of age or older. (SA-24.01)
b. Alcoholic beverage other than beer and wine are prohibited. (UWF/REG 5.017, SA- 24.01)
c. Glass containers are prohibited. (SA-24.01)
d. Alcohol is only permitted is the designated area between the softball field outfield fence and the tree line surrounding the event area (signs will be placed indicating “No Alcohol Beyond This Point”).
e. Common containers (such as kegs) are prohibited. (SA-24.01)
f. Funnels and other drinking devices are prohibited.
g. Drinking games are prohibited.
h. Beer and wine may only be stored in personal coolers, and must be regulated at all times to ensure that no one without a wristband has access to the alcoholic beverages.
i. The amount of alcoholic beverages brought into the event is limited to no more than one (1) six-pack of 12 oz. cans per 2 people or no more than one (1) liter of wine per four people. (SA-24.01) Possessing or consuming alcohol by anyone under the age of 21 is a crime and will result in criminal and/or administrative consequences.
k. Giving alcohol to anyone under the age of 21 is a crime and will result in criminal and/or administrative consequences.
l. Public Intoxication and Disorderly Conduct are grounds for removal from the event, and may result in criminal and/or administrative consequences.
m. Student organizations are responsible for ensuring that tailgate guests are compliance with all event and university policies. Failure to do so may result in student conduct charges against the organization. (SA-24.01)

IV. Situations not covered in these procedures will be decided by the Vice President for Student Affairs in accordance with UWF/REG - 5.017 and SA-24.01.

Dissemination of Policy Announcement

I. Posters, schedules and other marketing materials will direct the reader to review the Tailgate Policies posted on the Homecoming website.
II. Student organizations and groups who register as contributing their own tent or group are for the tailgate will be informed of the policy.
III. Large stakeholder groups, such as Deans, Student Government Association, and others will be informed of the policy.
IV. All Homecoming committee members and volunteers will be informed of the policy.