Skip to main content

Equipment Available And Loan Policies

The University of West Florida Libraries provide a wide variety of equipment for currently enrolled UWF students and currently employed UWF faculty and staff to utilize for purposes directly related to the University's Strategic Plan.

Equipment Available For Checkout

The items listed below is only available to currently enrolled/employed UWF students, faculty, and staff.

Item Loan Period Renewals
Laptops (Monthly) 1 month none
Laptops (Daily) 6 hours none
Laptops (Overnight) 7:00 pm to 10:00 am none
Yeti Microphones 24 hours none
Digital Audio Recorder 3 days none
CAC Readers 24 hours none
Kindles 14 days none
iPads 4 days none
GoPro Cameras 4 days none
TI-84 Graphing Calculators 6 hours none
Scientific (Non-Graphing) Calculators 6 hours none
Canon Digital Still Cameras 24 hours none
Canon Digital Video Cameras 24 hours none
SMART Boards 1st come, 1st served N/A
SMART Board Tools
(In library use only)
6 hours N/A
LCD Projectors 24 hours N/A


The equipment below is available for checkout to all library patrons.

Item Loan Period Renewals
Headphones 6 hours none
Ethernet cords 24 hours none

Eligibility and Responsibilities

The University of West Florida Libraries' equipment may be checked out by currently enrolled UWF students and currently employed UWF faculty and staff who have and present a valid, readable Nautilus Card, maintain library accounts that are in good standing, and who read, agree to, and sign an equipment loan agreement. Students may checkout only one of each type of equipment per checkout.

The working condition of equipment is assessed by library staff before checkout and upon its return. Upon checkout, the borrower assumes full responsibility for the equipment and all its components. Library staff strongly recommends and requests that borrowers inspect the equipment they are checking out before leaving the Circulation Desk so that they may immediately report any problems with the equipment. This action is an added measure meant to protect you, the borrower; once you have checked out the equipment and left the Circulation Desk, you become monetarily responsible for any and all damage to and/or loss or theft of the loaned equipment.

Borrower Responsibilities Include:

  • Noting the time and date that equipment is due and ensuring the secure and prompt return of equipment checked out to them. Calling to tell library staff that you will be late returning the equipment will not prevent fines from accruing.
  • Equipment must be checked out and dropped off during regular business hours at the owning library's Circulation Desk. For example, John C. Pace Library equipment cannot be returned to the Professional Studies Library or the Emerald Coast Campus Library or placed in campus drop boxes and vice versa. Equipment will NOT be shipped to distance learners or to remote faculty and staff.
  • Equipment MUST be inspected for damage, proper working condition, and any accessories that were loaned with the equipment before being checked in and the loan being removed from the borrower's library account. Equipment returned without their accompanying accessories will not be checked in until all parts have been returned.
  • Equipment borrowed on behalf of another student does not exempt the original borrower from responsibility of the item. The original borrower will be held liable for any late fees, damages, or inappropriate returns of library equipment.
  • In the event that the borrowed equipment is damaged or lost, the borrower is required to report this information to one of the people listed below immediately; in the event that the borrowed equipment is stolen, the borrower is required to report this information to the police immediately as well as reporting the information to one of the people listed below.

Matt Meehan - Circulation Equipment Coordinator ( / 850-857-6164)

Billy Nelson - Circulation Supervisor ( / 850-474-2469)

Michelle Finley - Circulation Department Head ( / 850-474-2413)

Violation of these responsibilities may result in the temporary suspension of the borrower’s equipment loan privileges for one calendar year. These violations are as follows:

  • Returning library equipment through any of our campus drop boxes.
  • Leaving library equipment unattended or abandoned in or outside of the library.
  • Failure to report any problems with, damage to, or the loss/theft of equipment immediately to library staff.
  • Failure to return library equipment before it’s become 3 days past due.

Please note that other forms of equipment-related misconduct may also result in a year-long equipment block and will be considered on a case-by-case basis.

Personal Data

The University of West Florida Libraries are not responsible for any lost data or documents. The borrower is solely responsible for saving files to a USB flash drive or other memory device.

Any data or documents saved to library laptops will be permanently erased upon shutdown. When using a laptop or iPad, borrowers may sync additional data and applications, with the understanding that all data added by the borrower will be erased when the laptop is shutdown or the iPad is returned. Any additional applications, media, or software purchased by the borrower during the loan period must be done with the borrower's own money and is not the responsibility of the University of West Florida Libraries.

Overdue Fines / Damage Fees

Overdue fines are charged to encourage the prompt return of items in order to ensure fair access of the equipment to other borrowers.

See our complete list of fines/fees and replacement prices for equipment and accessories.

Fines will be recorded on the borrower's library account and the borrower's university account and may result in library borrowing restrictions as well as university restrictions on things such as registration and graduation.

Borrowers will be assessed late fees on equipment each day or portion thereof that the equipment is returned past its due date/time.

Borrowers will be assessed fees for damage on an individual basis because of multiple factors that need consideration: extent of damage, whether or not the equipment is under warranty, whether or not library staff had to contact campus police.

Please note, if equipment is 3 days past due, then the library will report the equipment as stolen to the campus police and apply the full replacement cost of the equipment to the borrower's library and university accounts. Also, the borrower will lose his or her equipment loan privileges for one year.