Records Management Overview
Florida's records management program promotes the efficient, effective, and economical management of public records.
What You Need To Know
- Maera Bradberry (email@example.com) supervises the operation and is the Records Management Liaison Officer (RMLO) for UWF.
- Completing Storage and/or Disposition forms - Once the form(s) is complete, scan and email to firstname.lastname@example.org. (It is not necessary for the department head to sign the form as the form will be sent through DocuSign.) The completed form will be reviewed and if no corrections are necessary, the sender will be given approval for pick-up.
- Pickups will be coordinated once forms are approved
Why We Have Records Management
Proper records management ensures that information is available when and where it is needed, in an organized and efficient manner, and in an appropriate environment.
Records management is more than retention, storage, and disposition of records; it entails all record-keeping requirements and practices that allow an organization to establish and maintain control over information flow and administrative operations. Florida's records management program is authorized by section 257.36, Florida Statutes and applies to records of public agencies as defined in 119.011(12), F.S.
Records management is the management of records throughout their life cycle, from their creation through active use, inactive storage, and final disposition. Among the many benefits of records management are:
- Space savings
- Reduced expenses for filing equipment
- Increased efficiency of information retrieval
- Compliance with records retention requirements
- Identification and protection of vital records
- Control over creation of new records
- Identification of historical records