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Events, Activities and Meetings Health and Safety Strategies

The below strategies are required and recommended for UWF events, activities and meetings with more than 10 people.

Required Strategies:

  • Face coverings should be in place during all indoor events and meetings, and in all outdoor events and meetings when at least 6-feet distancing is not maintained.
  • Social distancing (a minimum of six feet) must be observed at all indoor events and gatherings with special attention given to entering/exiting the venue as well as general queuing and ticketing logistics.
  • Events and meetings shall not exceed 90 minutes in duration unless otherwise approved by Student Involvement (for student organizations) or the appropriate VP, AVP or Dean (departments).
  • Events and meetings must be scheduled in a manner that allows venue managers to clean and sanitize the space before its next use.
  • Events and meetings must adhere to any guidelines established by the venue manager, including room and venue setup and capacities. Venue directions may regulate the arrangement of furniture, the use of equipment, etc.  
  • Each event and meeting must have at least one event manager responsible for adherence to the appropriate guidelines.  
  • Attendee lists must be accurately maintained and documented. 
  • Food and non-alcoholic beverages for on-campus events must comply with the restrictions and requirements established by Business and Auxiliary Services. All food and beverages must be individually packaged.
  • Communications advertising the event must include a statement encouraging those individuals at higher risk for severe illness from COVID-19 (including older adults and people of all ages with certain underlying medical conditions) to avoid such events and gatherings at this time, and when available, direct them to virtual participation options.
  • No more than the established maximum number of people may be present at any given time during the event, including staff members. 
  • Event managers and reviewers should consider the total number of attendees and engagement patterns to avoid exposure to more than the maximum number of people in a given day. 
  • All approved in-person events, activities and meetings must be submitted to the UWF Event Calendar

Recommended strategies:

  • Event and meeting sponsors should articulate the need for an in-person activity as opposed to a virtual activity.
  • Events and meetings should require attendees to register in advance.
  • Reviewers and sponsors should consider and address the movement of attendees to, from and during the activity to reduce close contact and interaction. 
  • Hosting events and meetings at dining establishments is discouraged in order to reduce the removal of face coverings.