Employee Guidelines

The University strives to minimize potential exposure to the virus for employees and students and reduce opportunities for community transmission.

Health, Wellness and Prevention actions are in place to provide a safer working environment and minimize risk but will not completely eliminate the risk of contracting COVID-19.

All employees (remote and on-site) must complete the mandatory COVID-19 Employee Training Module in SCOOP. All employees (faculty, staff, OPS, and students) regardless of remote or on-site must fill out the Daily COVID-19 Pre-Screening on a daily basis on every working day. All employees must read the Frequently Asked Questions.

Supervisors should use the following Tableau report to monitor who has completed the mandatory COVID-19 Employee Training Module. The certification ID to search by is "ECT." Supervisors may monitor their employees' daily participation in the Daily COVID-19 Pre-Screening via Confluence. This includes Student Employees as long as they are assigned to the appropriate department. 

Please visit the COVID-19 Employee Compliance page for information on compliance. 

For more information and resources, please visit the Return to Campus Resources webpage

Effective August 10, 2020:

Remote work continues to be the primary work arrangement for faculty and staff. If the functions of a department cannot continue being accomplished remotely, department heads may permit up to 50% of employees to return to their work location. If a department requires more than 50% of employees to return, the department head must request approval from their appropriate division vice president.

On-Site Work Process and Procedures:

  • Employees who are selected to return to UWF must be notified by their supervisor.
  • Vulnerable individuals must be permitted to continue working remotely.
  • Department heads must develop an implementation strategy based on the unique aspects of their operations and strategic priorities.
  • Employees in a shared office or cubicle must maintain six feet of social distancing.
  • If six feet of social distancing cannot be maintained, then actions must be taken to meet social distancing requirements:
    • Move furniture to allow for six feet of distancing.
    • Relocate to another office.
    • Continue remote work.
    • Rotate days in the office.
  • If there is a need to share critical equipment (i.e., fax, copy machine, etc.), you MUST disinfect after each use.
  • Department heads must designate an employee to update the Staff on Campus spreadsheet on a weekly basis that identifies the building and room number of returning employees to ensure those areas are being addressed by Building Services and University Police are aware of occupancy. 
  • If an employee is visiting their work location for any reason, they must be included in the percentage allowed to work on-site.