OUR Virtual Travel Award Program
Share your research around the world
OUR Virtual Travel Application (Apply Here)
Purpose and Eligibility
Awards are intended to support undergraduates presenting at virtual professional conferences.
Students must be enrolled as an undergraduate, degree-seeking student in good standing with the University of West Florida.
NOTE: Due to the recent changes to the travel policy at UWF, because of the coronavirus, OUR support for travel to in-person conferences has been suspended. No applications will be accepted for in-person conference travel this year (2020). However, students can (and are encouraged to) apply for support for virtual conference participation. This site will be updated once the travel policy has changed and restrictions have been lifted.
Funding and Deadlines
OUR will fund a maximum of one OUR Virtual Travel Award per student annually. Students can apply for up to $400 to cover allowable expenses. If the cost of travel exceeds the student's award for a virtual conference, the traveler must secure additional funding or pay for the remaining expenses out of pocket. Any additional sources of funding should be indicated and accounted for in the budget narrative and the amount of the request.
Deadlines: Applications can be submitted throughout the fall and spring semesters of each academic year. Applications for summer travel should be submitted before the end of the spring semester. Applications must be submitted at least 45 days before travel.
Notification of Awards: The Office of Undergraduate Research will review student applications twice per month (1st and 16th of each month). Applications must be complete by the start of business on the 1st, or it will not be reviewed until the 16th of the month. Applicants will receive a notification letter regardless of acceptance or denial. Award and denial letters will be sent via email on the 8th and 23rd of each month.
NOTE as of fall 2020: Due to the recent changes to the travel policy at UWF, because of the coronavirus, OUR support for travel to in-person conferences has been suspended. No applications will be accepted for in-person conference travel this year (2020). However, students can (and are encouraged to) apply for support for virtual conference participation. This site will be updated once the travel policy has changed and restrictions have been lifted.
Application Information and Instructions
Applications are submitted via the electronic OUR Virtual Travel Award application. Applicants will attach all documents (saved as individual .pdf files) to their application. Students should gather all necessary documents before beginning the application process, as incomplete applications cannot be reviewed.
The following items are needed for a complete application:
Summary of role in the conference (uploaded as pdf file). This could be an abstract of the presentation, a description of the competition, etc.Copy of acceptance letter to conference (uploaded as pdf; this is required at time of application)
Completed budget table (filled out within online application) and budget narrative (one-page minimum, uploaded as pdf)
Acknowledge and abide by the OUR Virtual Travel Award commitments, as outlined in the application.
Faculty mentor acknowledges and abides by the outline OUR Virtual Travel Award commitments.
Applications must be submitted at least 45 days before travel. Please complete one application per individual student traveler. Group applications will no longer be accepted.
Download and review the OUR Virtual Travel Awards Information and Guidelines.
Guidelines for a Professional Conference
Please use the following guidelines to determine whether or not the conference/event is a “professional conference.” If the conference/event does not meet this criterion but is still a “professional” conference, please contact firstname.lastname@example.org.
1. The conference is sponsored by a professional organization or academic institution
2. Format for student participant’s presentation is similar to a professional participant’s presentation
3. Confirmation or acceptance of presentation/abstract is required to present at the conference
Requirements for Award Recipients
Per the OUR Virtual Travel funding agreement, students will acknowldge OUR within your presentaton. Here are the OUR Logos to use:
Per the OUR Travel Award funding agreement, students and faculty are to submit the following no later than ten (10) business days after the conclusion of travel:
Final Travel Report (Students)
Final Travel Report (Faculty Mentor)