Change of Dependent Status
Courses for which the DVA will not pay
Credit for military experience or courses
Employment on Campus
Extension of Educational Benefits
Filling out a full time schedule
|Financial Aid Programs
Florida National Guard
Graduate Students Taking Undergraduate Courses
In-State Tuition for Military Members and their Families
Partial Term Courses
Residency Status for Tuition Purposes
Tuition Deferment Promissory Note
Withdrawal from Class(es)
VA Work Study Programs
Academic Advising. Freshman advising is provided by the University Advising Center located in Building 18, room 131. All other students are advised by their major department. Appointments should be made in advance.
VA Probation: A VA student will be placed on VA Probation as a warning if the semester grade point average (SGPA) or cumulative grade point average (CGPA) falls below 2.0. However, a student who receives consecutive a SGPA below 2.0 will be continued on VA academic probation if the CGPA remains at least 2.0.
VA Suspension: If, at the end of the next semester, SGPA is above 2.0, but the CGPA remains below 2.0, the student will be placed on VA academic suspension for one additional semester after the student receives written counseling from their academic counselor.
VA Termination: If, at the end of the second semester, the student’s and the CGPA remain below 2.0, the DVA will be notified of the student’s unsatisfactory progress. A student’s VA educational benefits will be terminated if their CGPA remains less than 2.0 for more than two consecutive semesters.
Benefit Re-establishment: Benefits may be re-established when a student CGPA is above a 2.0.
VA Probation: A VA student will be placed on VA Probation as a warning if the semester grade point average (SGPA) or cumulative grade point average (CGPA) falls below 3.0. However, a student who receives consecutive a SGPA below 3.0 will be continued on VA academic probation if the CGPA remains at least 3.0.
VA Suspension: If, at the end of the next semester, SGPA is above 3.0, but the CGPA remains below 3.0, the student will be placed on VA academic suspension for one additional semester after the student receives written counseling from their academic counselor.
VA Termination: If, at the end of the second semester, the student’s and the CGPA remain below 3.0, the DVA will be notified of the student’s unsatisfactory progress. A student’s VA educational benefits will be terminated if their CGPA remains less than 3.0 for more than two consecutive semesters.
Benefit Re-establishment: Benefits may be re-established when a student CGPA is above a 3.0.
Beneficiaries will have different standards established by their DVA Vocational Rehabilitation Specialist.
Academic Requirements. Only courses that apply to the student's degree program can be included in the certification. Students may take other courses offered by the University, however, they will not receive DVA benefits for those courses.
Advance Payment. DVA advance payment benefits may be available to new students and students who have not been certified for benefits for the previous term. Applications should be made through the UWF Veterans Services Office no later than 45 days before the start of classes. Advance payment is not available for Chapter 31 beneficiaries.
Applicability. The information on this web site applies to all UWF students who are receiving educational benefits from the federal Department of Veterans Affairs. Students receiving benefits under Chapter 31 (Vocational Rehabilitation) will have additional requirements established by their DVA Vocational Rehabilitation Specialist.
Attendance. Students are responsible for informing instructors of absences from class prior to, or as soon as possible, after an absence. Students should check with each instructor regarding the attendance policy. If a student receiving DVA benefits is found in violation of the policy, the DVA will be notified and benefits may be reduced or terminated.
Career Counseling. Counseling may be obtained from the DVA by requesting benefits on VA Form 22-1990 or 1995. Counseling will be scheduled by the DVA at a location convenient for the student and can take up to six weeks waiting period for this benefit. If a student chooses this option, benefit checks will be held until after the student meets with their counselor. UWF will provide academic, career, and personal counseling for currently enrolled students.
Certification. Certification is the process when the University verifies a student's dates of attendance, program, transfer credits, and hours enrolled to the DVA. Students must notify the UWF Veterans Services Office within seven days after registering each semester to verify enrollment and complete necessary paperwork.
Change of Dependent Status. A change must be reported by students receiving benefits under chapter 31 or 34/30 to the DVA with supporting documentation. A dependent of a chapter 31 or 34/30 student who reaches 18 can no longer be claimed as a dependent for DVA educational benefits unless the dependent is a full-time student. If the dependent is enrolled full-time, VA Form 21-674 must be completed.
CO-OP Education. Students may choose to be paid monthly benefits during the semester they are on the job in a CO-OP. However, the DVA will pay only 80% of the full-time benefits rate during both the "at school" and "at work" semesters which must be sequential. There are many other restrictions on co-op programs, students should check with the UWF Veterans Services Office or the DVA before making a decision about using benefits.
Courses for which the DVA will not pay. Only courses meeting a student's degree plan can be certified to the DVA for benefits payment. The following reflects some types of courses that will not be certified to the DVA:
Cross-Enrollment. Cross-enrollment is certification done by two institutions. The student must complete a "Transient Student Form" and submit it to the Office of the Registrar. Since cross-enrollment requires that two institutions certify the student, a delay will occur before all paperwork is processed and benefits are paid.
Dual Major. Students requesting a dual major requires approval by the State Approving Agency before earning 90 hours toward a baccalaureate degree. Graduate students must request a dual major by the second semester of enrollment. Visit the UWF Veterans Services Office for additional information.
Electives. "Free electives" may be filled by any course offered at the University. "Required electives" must be from a particular list of courses or courses in certain areas. All elective hours must be listed on the Program Description Sheet if they are to be included in certifying benefits. There are no exceptions in exceeding the number of electives.
Extension of Educational Benefits. The DVA will extend entitlements to the end of the semester in which the benefits expire for students receiving benefits under chapter 30, 34/30, or 1606. This entitlement extension does not apply to chapter 35 recipients who receive 45 months of benefits or chapter 32 students who receive benefits based upon the amount of in-service contributions.
Filling out a fulltime schedule. If a student does not need classes that equal a fulltime load in their final semester to graduate, the DVA may permit the student to register for classes not required in order to receive fulltime benefits. Contact the UWF Veterans Services Office for further information.
Financial Aid Programs. The UWF Office of Student Financial Aid is located in Building 18. DVA educational benefits are included in financial aid calculations for determining financial aid eligibility.
Florida National Guard. Eligible members may be exempt from one-half of the cost of tuition and fees. If eligible, students should contact their Guard unit and the UWF Financial Services Office in Building 20E. The UWF Veterans Services Office does not process paperwork for this program.
Grade Forgiveness. See the Academic Catalog for specific information concerning grade forgiveness. The DVA will not pay educational benefits for a course already successfully completed. A grade above an "F" constitutes a satisfactory grade in most courses. If a "C" or higher is required by the program/major for a particular course, then a "C" or higher is considered a satisfactory grade.
Graduate Students Taking Undergraduate Courses. Graduate students registered in a combination of graduate and undergraduate courses will have their course load evaluated for pay purposes using graduate standards. Graduate students taking only undergraduate courses will have their hours evaluated at the undergraduate rate.
Incompletes. Courses with incompletes must be converted to letter grades of "A" through "F" within one year of the completion of that semester. If not completed, the university will notify the DVA and overpayment action will result.
In-State Tuition for Military Members and their Families. For periods of enrollment after July 1, 2009, members of the armed forces (Army, Navy, Air Force, Marine Corps, and Coast Guard) on active duty for a period of more than 30 days and his or her spouse, or his or her dependent children will be eligible to receive in-state tuition at public colleges and universities in the state where they reside or are permanently stationed. Once a Service member or their family members are enrolled and paying in-state tuition, they will continue to pay the in-state tuition rate as long as they remain continuously enrolled at the institution even if the Service member is reassigned outside the state. This change is included in section 114 of the Higher Education Opportunity Act (H.R. 4137) (HEOA) which was signed into law on August 14, 2008 and amends and extends the Higher Education Act of 1965 (HEA). This requirement applies to all public institutions that receive funds under a program authorized by the HEA.
Mitigating circumstances. Students may submit a VA Form 21-4138 explaining circumstances if a student withdraws or otherwise incurs an overpayment. Mitigating circumstances are unanticipated and unavoidable documented events that interfere with the completion of a course. Dislike of an instructor, avoidance of a failing grade, change of jobs, etc., are not considered mitigating circumstances.
Non-Matriculated Students. Individuals who have applied, but have not been admitted to the University are non-matriculated students. The DVA will pay students for a maximum of two semesters while in this status. Students are not eligible for DVA benefits if they have been denied admission to the University.
Non-Punitive Grades. DVA students are not entitled to benefits for courses in which a non-punitive grade is assigned. A non-punitive grade is one that does not affect hours earned or GPA. Examples include: "G," "I," "I*," "TR," "V," "W," "WP," "ZZ," etc. See the Academic Catalog for a further explanation of these grades.
Partial Term Courses. Courses beginning or ending on dates other than the regular semester dates, these are currently referred to as B, C, or E term courses. DVA determines benefits on a term basis, not by adding the total credit hours for the semester. Taking B, C, or E term courses may affect a student's training rate for benefits.
Residency Status for Tuition Purposes. For the student's first semester of enrollment (brand new student) or first semester back (after an absence of three (3) consecutive semesters), Residency Status for Tuition Purposes is determined in either the Office of Admissions (http://uwf.edu/admissions/residency.cfm) for Undergraduate Students or in the Graduate School (http://uwf.edu/graduate/) for Graduate Students. Once a student has been enrolled at UWF for one (1) semester, if the student is seeking a change in residency status for his/her second or subsequent semester of enrollment, the student should submit a Request for Change of Residency Status (and supporting documentation) to the Registrar's Office (http://uwf.edu/registrar/reclass.cfm).
Tutorial Assistance. Tutoring is available from a variety of sources on campus. The DVA also will pay reasonable tutoring charges for students receiving educational benefits. Further information is available in the UWF Veterans Services Office.
Tuition deferment. VA students may receive a tuition deferment once each semester if they have not started receiving benefits from VA. The deferment is used to defray the cost of tuition for 90 days from the start of classes, but not to exceed the last day of the term/semester. Extensions may be granted for first time students on an individual basis. The VA Deferment is a promissory note requiring students to pay fees and tuition on or before the deferment due date. If the student withdraws from classes or is denied VA benefits, they are still responsible for the fees and tuition. Changing classes, multiple terms, classes not required for graduation all effect deferment status and the due dates. A deferment request is included on the VA Enrollment Certification Form. Once processed, the VSO will notify the cashier’s office and the cashier's office will update the fee payment date within 14 working days.
Tuition Deferment Promissory Note. A deferment request is included on the VA Enrollment Certification Form (ECF). Once processed, the VSO will notify the cashier’s office and the cashier's office will update the fee payment date within 14 working days.
Withdrawal from Class(es). If a student withdraws or otherwise changes their course registration, it must be reported to the UWF Veterans Services Office within seven days. This may incur an overpayment.
VA Work Study Programs. The DVA offers a Work Study Program for VA students who are currently enrolled at three-quarter time and receiving DVA educational benefits. Work study students may work up to 25 hours per week and are paid federal minimum wage. There are employment opportunities at the local DVA Outpatient Clinic, Job Services Offices in Pensacola and Milton, DVA Vocational Rehabilitation Office, Family Services Center, Barrancas National Cemetery, and the UWF Veterans Services Office.
The information provided on these pages was accurate at the time of publication. Benefits, regulations, eligibility requirements, etc., are subject to change.