Unsecured personal computers and portable devices should never contain files with confidential data, such as social security numbers (SSNs). It is strongly recommended that UWF faculty and staff review their computing devices each semester for electronic files or documents containing SSNs. (UWF SSN and UWFID Usage Procedures)
To identify electronic files containing social security numbers, ITS recommends Cornell Spider 2.9.5.
Spider will create an interactive log that lists all the files identified as potentially containing confidential data.
Each of the files listed should be examined and steps taken to remove the SSN or to protect the file.
Protection steps may include moving files to a secure university server or to secure offline storage.
(UWF Procedures for Existing Documents Bearing SSN)