How to Submit Your Proposal
The
entire submission process will be completely online. Please DO NOT
send any additional materials (hard copy, diskette,
etc.) to the SEPA Administrative Office.
SEPA
Username & Password:
You
will need your SEPA username and password to submit a proposal. Members who are eligible to submit proposals have already
received their username in an e-mail message from the Administrative Office. If you need your username and password, go to the
submission login site and request that the information be e-mailed to you. Please note that the information can only be e-mailed to
you at the e-mail address listed for you in the SEPA database.
Contact the Administrative Office at sepa@uwf.edu
if you need to update your e-mail address or if you need help.
Online
Submission Availability
Submitters
may go back and edit their submission by entering the submission site and
selecting an existing submission at any time UP UNTIL THE DEADLINE. But remember that traffic on this site is extremely heavy
at that time, so it is possible that you will not get on or that your
processing time will be very slow. The site will
automatically shut down at NOON Central Daylight Time (CDT) October 11, 2010, whether
you have finished or not, and you will not be able to make any changes after
that time.
Remember,
the deadline is at NOON Central Daylight Time; please do not mistakenly focus
on your own time zone!
Online Submission Elements.
We
recommend that these items be prepared in electronic form (Word document), then
copied and pasted into the submission system as
required. The text you enter is actually
used to construct the program book, so please edit your work carefully
and follow instructions closely.
Proposal
Title
10
word (maximum) for your proposed session
Return to Proposal
Format Requirements and Session Types
Return to How to
Submit Your Proposal
Return to Table
of Contents
Number
of Authors/Participants
You must count all authors, regardless of whether they will be presenting at
the session or not. The number of authors/participants
that you give will be used to create the participant list and the conference
program.
Learn about Session Types
Return to How to Submit
Your Proposal
Return to Table of Contents
Required Submission Document Format
2011
SEPA Convention
Document Preparation
before Submission for ALL SESSION TYPES
(EXCEPT Workshops, CEPO Student Research Awards for Research on
Minorities and Women, and CEPO Undergraduate Research Program Poster Session -
these require different preparation. See
“NOTE” at bottom of this page).
At
one point in the submission process you will need to upload your entire
submission. The document you submit must conform to
the following format in order for SEPA to use sophisticated software to process
the submissions. It must be saved and uploaded as a document in MS Word
(ending with .doc).
Your file should adhere to the following requirements.
It is very important to prepare this document
exactly as stated below:
Your file should contain the
following information (in order):
1.
Type
of the proposed session (Symposium, Poster, Paper, etc.) typed on the first
line.
2.
The word TITLE on the second line (in all CAPS).
3.
Type
the title of the proposed session on the third line (no more than 10 words).
4.
A blank line.
5.
Type one of the following sentences:
Data is fully
collected. OR
Data collection is in progress.
6.
A blank line.
7.
The word ABSTRACT on the fifth line (all
caps).
8.
The
short abstract on the following lines (no more than 50 words).
9.
Enter
two blank lines.
10. Enter the full text
of the proposal, including tables, figures, and references as needed. The proposal should contain a minimum
of 300 words to a maximum of 500 words that describes the submission
in enough detail so reviewers can evaluate it effectively. (Word count excludes excluding tables,
figures, and references.) (Proposals for the CEPO Student Research Awards for Research
on Minorities and Women have a different requirement – please see “NOTE”
below.)
TWO MORE IMPORTANT
STEPS TO FOLLOW:
1. If your submission is a PAPER
or POSTER be sure to omit names that could identify the author(s).
2.
Go to
"Properties" in the file menu, click on the summary tab, and delete
any identifiers.
NOTE:
CEPO Student Research
Awards for Research on Minorities and Women submission requirements
are different in that you will submit items 1-7 as described above, but instead
of Item 8, you will submit a full-length (8-10 page) manuscript in APA format.
CEPO Undergraduate Research
Program Poster Session is NOT submitted
via the ESS. Please fill out the paper
form titled “THE CEPO UNDERGRADUATE
RESEARCH PROGRAM INTENT TO SUBMIT,” and mail it in as described on
the form.
Workshops require
you to fill-out a Workshop Proposal form (Word.doc) and then upload it into the
ESS. As you enter information requested into the ESS,
you will find the proposal form on the third page. Fill it out, save it with a file name, and
then upload into the ESS when requested.
For
word limit information, click
here.
Return to How to
Submit Your Proposal
Return to Table of Contents
Participant
List (including coauthors who are not presenting)
Participant
List
During the submission process, you will be asked to list the
following information for each participant, including coauthors who are not
presenting:
Participants who are SEPA members or Student Affiliate members
will already be in the database and you will be able to choose them from a
provided list; however, all required information for those not in the database
must be provided by the submitter.
Receipt
of Proposal Confirmation
A
receipt/confirmation of your submission will be sent to you via e-mail.