Students may cancel registration (drop all courses) by dropping all courses through MyUWF or notifying the Office of the Registrar in writing prior to the last day of drop/add. Students may also drop individual courses through MyUWF before the end of the drop/add period. Students who cancel their registration or drop courses within this time frame are not liable for tuition or fees. The University may cancel the registration of a student whose fees are not paid or who has not received authorized deferred payment status as of the close of the fee payment period. Students are responsible for reviewing registration and account information in MyUWF.
After the drop/add period, a student may withdraw from a course while remaining in other course(s) through approximately the tenth week of instruction of any fall or spring semester*. A grade of “W” will be assigned during this period. Students may process withdrawals online through the Withdrawal app in the Registration folder in MyUWF. Students also have the option of submitting a withdrawal form to the Office of the Registrar, building 18, on the Pensacola campus or at the UWF Emerald Coast - Fort Walton Beach.
Students are encouraged to consult with their advisor prior to withdrawing from classes and to contact the Office of Financial Aid and the Cashier’s Office for questions regarding fee liability or financial aid awards. Students who withdraw are not enrolled in the class as of the date the withdrawal is processed. Enrollment status (i.e. full-time, part-time) will be adjusted based on the date of withdrawal. Withdrawals count as an attempted course for repeat course surcharges and excel hours. Individual class withdrawals may not be processed after the published deadline. Students who do not officially withdraw will be assigned a standard letter grade reflective of the performance in the course. See Late Withdrawal Policy below.
Currently enrolled students may withdraw through MyUWF. Students withdrawing from all courses prior to the end of the 4th week* of a full semester will receive a grade of “WR” (partial refund). A grade of “WR” is not computed in the UWF GPA.
Students withdrawing from all courses after the fourth week through the end of the tenth week of any fall or spring semester will receive a grade of “W” in each course*. Students withdrawing after the designated automatic “W” deadline through the last day of instruction will be assigned a grade of “W” or “WF” at the discretion of the course instructor(s). Grades of “WF” are computed in the UWF GPA. Withdrawal from all courses does not prevent registration for future terms. Students are not required to apply for readmission unless they have not enrolled at UWF for three or more consecutive academic semesters (including summers). Students are encouraged to consult with their advisors before withdrawing from classes and to contact the Office of Financial Aid and the Cashier’s Office for questions regarding fee liability or financial aid awards. Students who withdraw from all classes are not enrolled as of the date the withdrawal is processed. Enrollment status will be adjusted based on the date of withdrawal.
In the case of a student called to active duty military service or change of orders due to military conflict within the semester, the student must contact the Office of the Registrar and provide a copy of military orders upon receipt of orders. Students will have the option of withdrawing with a complete refund, withdrawal with a grade of “W” , or accepting incomplete grades to allow the student to complete the courses at a later date. Students will be asked to notify the University of the desired option.
The transcripts of students who have contacted the Office of the Registrar as stated above and are subsequently withdrawn, awarded refunds, or given incomplete grades will be annotated with appropriate statement indicating action taken was due to military active duty service.
To qualify for a medical withdrawal, the student is required to complete and submit the Medical Withdrawal Form with supporting documentation to the Dean of Students office (DSO), Building 21/Room 130. Medical documentation is needed from a physician, counselor, or other licensed health care provider and should: include the date(s) of treatment, the nature of the illness/injury; indicate whether the illness or injury is severe enough to necessitate a withdrawal for the current or prior semester.
The DSO will review the documentation and determine whether the criteria for a medical withdrawal have been met. The student will receive email notification once the decision has been made. The medical withdrawal process normally takes 10 to 14 working days.
Questions regarding the medical withdrawal process may be directed to the Dean of Students office or the Office of the Registrar.
A request for a late withdrawal (individual class or university, past the published deadlines) is considered an appeal for a waiver of a university policy or regulation and must be reviewed by the Academic Appeals Committee. Appeals for late withdrawals must be submitted within six months after the end of the semester to which the appeal is applicable. Final authority for waivers of academic university regulations rests with the Academic Appeals Committee. The Office of the Registrar reports the Committee's decision and has no authority to influence any decision.
Late withdrawals may be approved only for the following reasons (which must be documented):
Students who are requesting a late withdrawal must submit the following in order for the appeal to be considered by the Academic Appeals Committee:
Fee appeals should be addressed to the Student Accounts Office in Building 20E or email@example.com. Appeals will considered by the Fee Appeals Committee for documented, extenuating circumstances.
Students may be allowed to withdraw from a course or the University (all courses) with a full refund of tuition fees for the following situations (documentation required):
Withdrawal from courses at the University does not automatically relieve the student from fee payment liability in the case of deferred payment status such as VA notes, tuition loan notes, and financial aid pending status.
Students in a deferred status should consult the Cashier’s Office regarding fee liability.
* See the Academic Calendar for specific deadlines including summer and short term dates.